Membership Chair Functional Training

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Membership ChairFunctional Training

• Presented by Ebony Smith, Region IV Charter
  Membership Chair
• Nicole Knight, Region IV International
  Membership Chair

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Contents
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The Mission

• To increase the number of culturally responsible
  Black Engineers who excel academically, succeed
  professionally and positively impact the
  community.
• What does this mean?

To succeed professionally refers not only to
getting a well paying job, but becoming an
influence within the company. Reshape the way
the world does things by being an added value to
the company or by evening starting your own. We
do not have to accept the world as it is because
we are the ones who mold it.
Being culturally responsible means to be aware of
your culture and preserve it by behaving
responsibly and representing yourself in a
respectable manner. Whether you are American,
African or Caribbean, the world is watching you
represent not only this organization but the
Black community as a whole.
Positively impacting your community means to be
involved in its success. Work with your chapter
to develop programs that will assist all the
people in your community, such as computer
training, cleaning up parks, etc.
To excel academically means to make academics
your priority. Getting the best grades possible
and learning as much as possible. Helping others
to do the same with tutoring and study groups
will not only help them but also keep you
refreshed on the information.
To increase the number refers to the retention
and graduation rates of Black students in STEM
field majors. The more students that join NSBE
means that more students should maintain their
major in a STEM and graduation rates will
increase.
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The Mission

• Following the Mission of the Society also
  increasing your chapters NSBE brand power,
  increases members potential for leadership within
  your chapter, and increases the number of
  culturally responsible black engineers who excel
  academically succeed professionally and
  positively impact the community.

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Roles and Responsibilities
National Membership Committee
National Membership Zone
Membership
Regional Chairs
WHQ Membership Team
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Roles and Responsibilities
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Roles and Responsibilities

• Duties of the Chapter Membership Chair include
• Chapter Charter Renewal
• Membership Recruitment and Registration
• Membership Motivation
• Chapter Statistics Maintenance
• Understanding Membership Needs
• Ensuring CEB is working to meet the needs of the
  membership

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Roles and Responsibilities

• Must Dos
• Communication is Key
• Accept the Challenge
• Build relationships with one another and with
  your Regional counterpart.
• Challenge the Process
• Be Accountable
• Take Care of your Self

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Roles and Responsibilities

• Do Nots
• Abuse your NOL privileges
• Do not access member information for
• Your own personal gain
• Anyone outside the NSBE fold without proper
  permissions
• Lose face in front of the membership
• Misrepresent the organization
• Speak on behalf of the organization when you are
  not authorized
• Break the Code of Conduct

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Roles and Responsibilities

• Active Status
• Completely chartered for the year.

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Roles and Responsibilities

• Inactive Status
• Does Not Meet Membership Requirement Not enough
  current active members.

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Roles and Responsibilities

• Inactive Status
• Missing Required Positions Chapter does not
  have all of the CEO positions filled on NOL.

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Roles and Responsibilities

• Inactive Status
• No Active Term Chapter has not begun the
  chartering process on NOL.

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Roles and Responsibilities

• Maintaining Chapter Statistics
• Keep detailed records of your members.
• Number of Active, Number of Inactive, Total
  Members
• Chapter Roster

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Roles and Responsibilities

• Maintaining Chapter Statistics
• What to Record?
• Surveys
• Success of programs and activities implemented
  throughout the year
• Attendance
• Members attending general body meetings, FRC,
  National Convention, etc.

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2009 Membership Goals

• 2007 Membership Numbers

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2009 Membership Goals

• 35,000 Nationally
• 10,000 members from Region 4
• National Membership Committee Focus
• Membership Chapter Development
• Leadership Accountability Servant Leadership
• Membership Growth

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Recruitment and Retention

• Membership Benefits
• NSBE Jr.
• College Admissions Preparation Obtain materials
  to prepare you for the PSAT, SAT, and ACT.
  Participate in technical competitions such as the
  Tri-Mathalon, Science Fair, and US First Robotics
  competition. Receive college application
  information including how to get into college,
  financial aid information, etc. (valued at up to
  500)
• Scholarships and Awards Awarded to NSBE Jr.
  members in high school who have excelled
  academically and expressed an interest in
  pursuing a career in engineering and related
  fields.

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Recruitment and Retention

• Membership Benefits
• NSBE Jr.
• Subscription to The Bridge the NSBE magazine
  that for pre-college students. (a 15 value)
• Conference Discounts NSBE Jr. students are
  encouraged to attend Regional conferences and the
  National Convention, where programs are designed
  especially for PCI students.
• Leadership, academic, and technical development -
  Receive mentoring and tutoring from Alumni and
  Collegiate members. Attend workshops at
  conferences and through local colleges.
• Opportunity to meet other NSBE Jr. members from
  around the world.

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Recruitment and Retention

• Membership Benefits
• Collegiate
• Access to 20 companies at regional conferences
  and over 300 at the National Convention career
  fair.
• Academic support is provided via tutoring and
  academic achievement programs.
• Free KAPLAN test preparation available at
  conferences. ( up to a 1,400 value)
• Leadership Development. As a member, you will
  receive exceptional training at regional
  conferences, the National Convention, and through
  your local chapter. You also have the opportunity
  to serve on a Regional and/or National Executive
  Board.

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Recruitment and Retention

• Membership Benefits
• Collegiate
• Post your resume free of charge to top
  engineering companies with NSBE Online (NOL). On
  NOL you will have the opportunity to search for
  internships, co-ops, and full-time job
  opportunities.
• Apply for various scholarships and grants.
  Scholarships are awarded every year to deserving
  undergraduate students, many of which do not even
  require a GPA.
• Meet thousands of other students and technical
  professionals in your field of study.
• Compete in a vast number of programs that help
  prepare you for graduate school and your future
  career.

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Recruitment and Retention

• Membership Benefits
• Collegiate
• Give back to the community through NSBEs
  T.O.R.C.H. and mentor programs.
• Receive a subscription to NSBE Magazine. Each
  issue offers the latest industry news and
  articles tailored to individual areas of
  engineering. (a 20 value)
• NSBE members receive discounts to the National
  Convention and Regional conferences the largest
  student planned conferences in the world.
  Technical training and unparalleled networking
  opportunities are available at these conferences
  as you meet people from all over the world.

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Recruitment and Retention

• Membership Benefits
• Alumni/Technical Professional
• Leadership Development and Training including
  Panel Discussions with Top Leadership from
  Fortune 500 Companies
• Professional Development via a multitude of
  workshops, seminars, and networking opportunities
  at Conferences and local Chapter Functions
• Mentoring Opportunities
• Subscriptions to Career Engineer magazine
• Discount Registrations for events including the
  National Convention/Technical Professionals
  Conference held annually in March

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Recruitment and Retention

• Membership Benefits
• Alumni/Technical Professional
• Professionals Conference held annually in March
• Access to Career Placement Services and NSBEs
  job postings database
• Access to Fortune 500 Companies during the Career
  Fair and Networking Suites annually at the
  National Convention/Technical Professional
  Conference
• Ability to post your current Resume to NSBEs job
  posting database
• First year Alumni membership dues are waived for
  NSBE Collegiate members upon Graduation with an
  Undergraduate degree within the first year of
  degree completion. (a 50 value)

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Recruitment and Retention

• Membership Benefits
• Alumni/Technical Professional
• Free membership for International Students and
  Professionals who are residing outside of the
  United States and Canada.
• Access to hundreds of scholarships via NOL (NSBE
  Online)
• Community Outreach opportunities
• Special Interest Groups (SIGs) which address
  specific areas of Engineer, i.e. Biomedical
  Engineering, Environmental Engineer, etc

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Recruitment and Retention

• Chapter Benefits
• Networking and family environment
• Chapter relief and programs funds
• Chapter awards, programs, and aid

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Recruitment and Retention

• Membership Discounts
• Lenovo, makers of ThinkPad notebook
• Ford Motor Company
• Kaplan AEC Education
• GM Supplier Discount
• Choice Hotels International
• Enterprise Car Rental
• Jos. A. Bank Clothing
• Geico Insurance
• Hertz Car Rental
• Avis Car Rental
• SWE and ASME joint memberships
• For more details on these discounts and the
  promotional codes to access them, visit the
  membership benefits page at https//nol.nsbe.org
  under the membership tab.

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Recruitment and Retention

• Membership Initiatives
• Double Your Membership
• Refer 10
• Adopt a NSBE Jr.
• Mission 500
• Recruit the Recruiter
• Free 1st year Alumni Memberships
• Sponsored Memberships

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Recruitment and Retention

• Double Your Membership
• Who All NSBE PCI, Collegiate, and
  Alumni/Professional Chapters
• What Double your previous year end membership
  amount by February of 2009
• Win
• Recognition at National Convention
• Recognition in NSBE Publications
• Recognition on National Website
• Drawing to win 500!

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Recruitment and Retention

• Double Your Membership
• Process
• Chapters must be chartered for the 2008-09 NSBE
  year
• To enter, chapters must email membership_at_nsbe.org
• In February, 2009 the number of current active
  chapter members will be compared to the number of
  2007-08 active chapter members
• Chapters whose memberships have doubled will be
  entered into the drawing for 500 dollars

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Recruitment and Retention

• Refer 10
• Who All NSBE Members
• What Refer 10 new NSBE members
• Prize
• Recognition at National Convention
• Recognition in NSBE Publications
• Recognition on National Website
• Drawing for the opportunity to receive free
  registration to the 2010 National Convention.

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Recruitment and Retention

• Refer 10
• Process
• New member must place name of referrer in the
  referral field on their membership application
• End of February, 2009, the National Membership
  Team will run a report to see who has referred a
  minimum of 10 members

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Recruitment and Retention

• Adopt-A-NSBE Jr. Chapter
• Who
• All NSBE Collegiate and Alumni/Professional
  Chapters
• What
• Start a NSBE Jr. Chapter
• Win
• Recognition at National Convention
• Recognition in NSBE Publications
• Recognition on National Website

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Recruitment and Retention

• Adopt-A-NSBE Jr. Chapter
• Process
• Chapter Must be New (not chartered within 3
  years)
• Chapter Must be completely Chartered
• Notify National Membership Team at
  membership_at_nsbe.org

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Recruitment and Retention

• Membership Recruitment
• Reasons to become a NSBE Member include
• Programs
• Job-searching
• Benefits
• Share your NSBE experience!
• Provide your NSBE testimony why you became a
  member and what NSBE has done for you.

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Recruitment and Retention

• Ways to increase NSBE brand power on campus
• Be a hype-man for NSBE
• Keep the Region updated on your chapters progress
  through monthly reports
• Membership Drives
• Cookouts, pizza parties, ice cream socials, etc.
• NSBE paraphernalia
• Attend freshman engineering orientations

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Buddy System

• The buddy system is designed to unite NSBE
  chapters in common areas and allow them to make
  the largest impact on chapter events, membership
  recruitment, community service, convention
  travel, NSBE Jr. chapter support, and more.

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Buddy System

• Guidelines
• There is no maximum number of chapters per buddy
  system because the goal is to increase
  communication and participation among all of NSBE
  as a whole.
• Buddies may include NSBE jr., Collegiate, and/or
  Alumni chapters
• Buddy chapters should plan joint board meetings
  to express current plans and develop new plans
• Buddy chapters should plan at least one joint
  general body meeting

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Buddy System

• Example BS planning
• 1st meeting with president, vice president, and
  advisors only (August-September)
• Introductions
• Vision of chapters
• Currently planned calender
• Desired result from Buddy system
• Meeting date and location of next meeting

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Buddy System

• Example BS planning
• 2nd meeting includes all board members for a
  mixer that will allow members to exchange
  business cards and meet face to face.
  (August-September)
• Brief introduction of each school
• Dates and events to remember
• Briefly express desired result of Buddy system to
  E-boards
• Meeting date and location of next meeting

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Buddy System

• Example BS planning
• 3rd meeting includes all board members.
  (September-October)
• Begins official exchange of calendars and joint
  ventures for the NSBE year.
• Discuss each chapters role in upcoming events
• Plan to support freshman organizational days
• Discuss joint general body meeting date, theme
  and location

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Buddy System

• Example BS planning
• 4th meeting includes all members at buddy school
  for joint general body meeting.
  (September-November)
• Discuss upcoming conference
• Review chants
• Travel plans
• Discuss fundraisers, scholarship and important
  current events

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Buddy System

• Example BS planning
• 5th meeting includes all members for a dinner or
  lunch meeting (Fall Regional Conference)
• Very informal. In other words, HAVE FUN!

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Buddy System

• Example BS planning
• 6th meeting includes all board members..
  (December-January)
• Evaluate buddy system thus far
• Discuss any changes in calendars
• Discuss travel plans for conference
• Discuss each chapters role in upcoming events
• Plan to support freshman organizational days
• Discuss joint general body meeting date, theme
  and location

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Buddy System

• Example BS planning
• 7th meeting includes all members at buddy school
  for joint general body meeting.
  (December-February)
• Discuss upcoming conference
• Review chants
• Travel plans
• Discuss fundraisers, scholarship and important
  current events

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Buddy System

• Example BS planning
• 8th meeting includes all members for a dinner or
  lunch meeting (National Convention)
• Very informal. In other words, HAVE FUN!

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Buddy System

• Example BS planning
• 9th meeting includes Chair, Vice Chair, and
  Advisors. (April-May)
• Buddy evaluation
• Introduction of new Chapter Executive Board
  Chair, Vice Chair, and Advisors, along with the
  exchange of new contact information.

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Buddy System

• Buddies can use phone conferencing as a form of
  meeting
• Use example as resource
• Follow guidelines

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Buddy System
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Accountability

• Hold yourself and your chapter executive board
  accountable
• Your chapter cannot run without you
• Hold to your deadlines and inform your team when
  you cannot meet them.
• Be open with your executive board about each
  others performance during speeches, programs and
  events. This will increase improvements

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Accountability

• The regional executive board wishes that you hold
  us accountable as we will you.
• REB members should respond to emails within 48
  hours
• If no response is received within the alloted
  time, the REB member should be contacted again
  and their zone leader should be ccd on the
  email.
• On the third attempt, the zone leader and the
  regional vice chair should be contacted

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Contact Information

• Ebony Smith
• 2009 Region IV Charter Membership Chair
• r4membership_at_gmail.com
• 313-213-9977/Direct Line
• Nicole Knight
• Region 4 International Chair
• r4international_at_board.nsbe.org
• Feel free to contact outside of these times by
  appointment or for emergencies only

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Questions, Comments, Concerns
Thank You !