Wisconsin Department of Public Instruction

1
INDIVIDUAL STUDENT ENROLLMENT SYSTEM ISES Phase
2 Training August 2005(revised August 10, 2005)
Wisconsin Department of Public Instruction
2
Presenters

• Barbara Ballweg
• Education Statistics Coordinator
• Melissa Aro
• Application Development
• Patt Goerke
• CESA 1 Software Support Consultant
• Terri Iverson
• CESA 3 Software Support Consultant
• Kari Bowe
• CESA 10 Software Support Consultant

3
Agenda

• WSLS ISES and Public Reporting
• Preparing for the 2005-06 ISES Collection
• WSAS Roster
• ISES Data Entry Process
• Locking Student Data for submission to the DPI
• WSLS / ISES Calendar
• Looking Forward

4
WSLS ISES and Public Reporting
5
Protecting Student Privacy
Consolidating Collections
NCLB Requirements (full disaggregation, ESEA
Report Card, AYP, acquisition of ELP, grad rate
formula)
Accounting for All Students
Minimizing Burden
3rd Fri Sept Enrollment (Eliminated PI-1290)
Individual Student Enrollment System
(ISES) Phase 2 Fall 05
Wisconsin Student Number Locator System
WI School Performance Report (Eliminated WI SPR
collection of dropouts, graduates, attendance,
retention)
(WSLS)
WSAS Roster (Eliminated WSAS roster file)
Coming Soon. . . (IDEA Exit Report, Preliminary
Membership, transfer data . .)
Valid, Comparable, Useful Data
6
WSLS and ISES Calendar

• September 30, 2005 WSLS should be up-to-date
  with current student enrollment.
• October 3, 2005 (8 AM) -- WSAS Roster File 1 is
  sent to CTB
• October 31, 2005 (8 AM) ISES Initial Submission
  Period Closes for the State-wide Validation.
  WSAS Roster File 2 is sent to CTB.
• November 7, 2005 ISES Review and Revision
  Period Opens
• November 21, 2005 ISES Closes ALL STUDENT
  DATA IS FINAL
• Early December 2005 WSAS Roster File 3 is sent
  to CTB

7
Preparing for the 2005-06 ISES Collection
8
Preparing for the 2005-06 ISES Collection

• WAMS PROFILE MANAGEMENT
• Passwords expire after 1 year
• Passwords should not be shared
• DELEGATED AUTHORITY
• DPI and districts must protect student privacy
• District Superintendents, and any local WSLS/ISES
  Administrators they appoint, can delegate and
  rescind authorization to access local student
  data in WSLS/ISES at any time
• Access to the Delegated Authority application
  transfers to new Superintendents when they submit
  their WAMS IDs to DPI

9
Preparing for the 2005-06 ISES Collection

• EXIT in the WSLS
• High School Completers
• Students moving between Schools within your
  District
• Students transferring out of your District or
  WSLS and other withdrawals

10
Preparing for the 2005-06 ISES Collection

• ENROLL in the WSLS
• Students moving between Schools within your
  District
• Students transferring to your District
• Students new to the WSLS
• UPDATE in the WSLS
• Existing students, as needed

11
Preparing for the 2005-06 ISES Collection

• REVIEW in the WSLS
• Use File Download Request to review the WSLS
  enrollment for the 2004-05 school term
• Use File Download Request to review the WSLS
  enrollment for 09/16/2005, the 2005-06 Count Date

12
(No Transcript)
13
Wisconsin Student Assessment System(WSAS)Roster
14
WSAS Roster Process

• Student data from the WSLS and ISES will be used
  to build a statewide WSAS Roster for Fall 2005
  WSAS testing and disaggregated reporting
• Diskette process will not be used this fall
• WSAS Record Editing System will be available
  after testing, but changes will not be reflected
  in the WSLS and ISES

15

• WSAS
• Assessment/Testing System
• Requires student level demographic data
• Relies on WSLS/ISES to create roster for testing
  labels
• Uses WSLS/ISES data for disaggregated reporting
  and AYP

• WSLS
• Assigns a unique student ID to each WI public
  school student
• Indicates the school where any given student is
  enrolled at any point in time
• Each time a student changes schools, a new
  enrollment record is created
• Basis for ISES collections

• ISES
• Student level collection of demographic and
  performance data. Point in time collection.
• Helps WI meet NCLB reporting and accountability
  requirements
• Replaces former PI-1290 fall enrollment, portions
  of WI SPR, and more.
• Will be foundation for future consolidation of
  data collections and a data warehouse

16
WSAS Roster Process

• BY SEPTEMBER 30, 2005
• 1) Update WSLS to reflect current enrollment
• 2) Upload an ISES Count Date file
• OR
• Request the ISES Create Student Record List
  Process for Count Date records for all schools
  and provide the GRADE of each student
• 3) Including up-to-date GRADE data in ISES is
  strongly recommended
• 4) If possible, provide primary disability and
  English language proficiency codes in the ISES

17
WSAS Roster Processdraft labels fall 2005
18
WSAS Roster Process Draft fall 2005 WSAS School
Header Sheet WSLS school and ISES grade level
are used by WSAS for purposes of label generation
and sorting. ISES grade level will appear on the
label. Final WSAS school and grade data will be
based on the School Header Sheet that is returned
with test books to CTB.
19
WSAS Roster Process

• BY October 31, 2005 (8 AM)
• Update WSLS to reflect current enrollment
• If appropriate, add ISES Count Date records
  including grade and, if possible, primary
  disability and English language proficiency code
• Continue to review and correct ISES Data for
  existing records

20
WSAS Roster Process

• Draft Fall 2005 WSAS
• Student Information
• Page
• Full handcoding is expected for every student
  without a WSAS label in first or second CTB
  shipment
• At least partial handcoding is expected for
  students with labels who are new to WI public
  schools

21
WSAS Roster Process

• Review and Revision of ISES Data
• Several elements will be included in the final
  WSAS file, but do not appear on the labels.
  Examples include
• Economically Disadvantaged Status
• Test Status
• Migrant Status
• Section 504 Status
• Long-term US Student Status
• ISES data will be final on November 21, 2005
• A final WSAS Roster File will be sent to CTB in
  early December.

22
WSAS Roster Process

• WSLS enroll and exit dates determine population
  of students in each school for WSAS labels
• WSLS provides WSN, student name, local student
  ID, district, school, birth date, gender,
  race/ethnicity for WSAS Roster
• WSNs will be associated with WSAS results

WSAS
WSLS

• ISES grade helps determine the population of
  students in each school for testing
• ISES determines full academic year status based
  on school/district mobility
• ISES provides primary disability, ELP code, and
  all other demographic data for WSAS roster not
  provided by WSLS

• WSLS provides birth date, gender, race and exit
  date information to ISES
• WSLS Enroll and Exit Dates are used to determine
  school/district mobility in ISES
• Every WSLS record must have ISES record visa
  versa

ISES
23
ISES Submission Process
24
ISES Data Entry Process

• User Agreement
• Preferences
• Create / Upload
• Results (Upload Only)
• Reports Error, Informational and Warning
  Messages
• Student Record List
• Individual Student Record
• Progress and Summary Reports
• Lock and Submission to the DPI

25
(No Transcript)
26
(No Transcript)
27
(No Transcript)
28
(No Transcript)
29
ISES Record Types
Year End 2003-04 (Full Term 2004-05
Dropouts only) Year End 2004-05 Count Date
2005-06
30
Possible Full Term Dropouts

• Not Counted as a 2003-04 Dropout because student
  completed the 2003-04 school term
• Possible 2004-05 Dropout because student was not
  enrolled in the WSLS during 2004-05
• Additional information provided may affect the
  dropout count
• EXIT_TYPE
• EXPECTED_TRANS_DISTRICT
• EXPECTED_TRANS_SCHOOL

31
(No Transcript)
32
(No Transcript)
33
(No Transcript)
34
(No Transcript)
35
(No Transcript)
36
(No Transcript)
37
(No Transcript)
38
(No Transcript)
39
(No Transcript)
40
(No Transcript)
41
(No Transcript)
42
(No Transcript)
43
(No Transcript)
44
(No Transcript)
45
(No Transcript)
46
(No Transcript)
47
(No Transcript)
48
(No Transcript)
49
(No Transcript)
50
Individual Student Record

• Some code sets are changing
• EXIT_TYPE
• THIRD_PARTY_AGENCY
• Some existing data elements are now required for
  lock
• POSS_ATTENDANCE
• ACTUAL_ATTENDANCE
• PROMOTION
• MIGRANT
• SECTION_504
• LONGTERM_US
• TEST_STATUS
• PAYER codes are optional.

51
(No Transcript)
52
(No Transcript)
53
(No Transcript)
54
(No Transcript)
55
Avoiding Common Errors

• WSN xxxxxxxxxx is not valid for the submitted
  collection, district, school, record type and
  enroll date.
• Invalid Exit Type
• Expected Interdistrict Transfer
• WSLS or ISES Records do not exist
• Student Record List Error, Info or Warning Count
  does not match the total of counts for the
  individual students
• Count Date records are required for students not
  enrolled during 2005-06
• Year End records are required for students not
  enrolled during 2004-05
• Dropout Counts are lower/higher than expected
• Enrollment is lower/higher than expected

56
(No Transcript)
57
(No Transcript)
58
(No Transcript)
59
Avoiding Common Errors

• WSN xxxxxxxxxx is not valid for the submitted
  collection, district, school, record type and
  enroll date.
• Invalid Exit Type
• Expected Interdistrict Transfer
• WSLS or ISES Records do not exist
• Student Record List Error, Info or Warning Count
  does not match the total of counts for the
  individual students
• Count Date records are required for students not
  enrolled during 2005-06
• Year End records are required for students not
  enrolled during 2004-05
• Dropout Counts are lower/higher than expected
• Enrollment is lower/higher than expected

60
(No Transcript)
61
(No Transcript)
62
(No Transcript)
63
Are We There Yet?
64
Locking Student Data for submission to the DPI

• Resolve All Errors
• Acknowledge or Resolve All Warnings
• Review Progress and Summary Reports
• Lock Individual Schools (Optional)
• Request a District Lock

65
Progress Summary Reports

• New for 2005-06
• ISES Exit Type Report
• WSAS Roster Report
• Attendance Report
• Retention / Grade Advancement Report
• IDEA Exit Report
• Acquisition of English Proficiency Report

66
(No Transcript)
67
(No Transcript)
68
(No Transcript)
69
(No Transcript)
70
(No Transcript)
71
(No Transcript)
72
(No Transcript)
73
(No Transcript)
74
(No Transcript)
75
WSLS and ISES Calendar

• September 30, 2005 WSLS should be up-to-date
  with current student enrollment.
• October 3, 2005 (8 AM) -- WSAS Roster File 1 is
  sent to CTB
• October 31, 2005 (8 AM) ISES Initial Submission
  Period Closes for the State-wide Validation.
  WSAS Roster File 2 is sent to CTB.
• November 7, 2005 ISES Review and Revision
  Period Opens
• November 21, 2005 ISES Closes ALL STUDENT
  DATA IS FINAL
• Early December 2005 WSAS Roster File 3 is sent
  to CTB

76
Looking Forward
77
2006-07 and Beyond

• Unofficial Preliminary Membership Reports
• New Data Element Program Schedule
• Existing optional elements which will be
  required
• Payer
• Third Party Provider
• Program Schedule
• District of Residence
• Reason Out of District
• New code values for existing elements
• Count Date Status
• Third Party Provider
• Reason Out of District
• Child Count (Special Education)

78
ISES Support

• dpistats_at_dpi.state.wi.us
• 800.507.5744

79
INDIVIDUAL STUDENT ENROLLMENT SYSTEM ISES Phase
2 Training August 2005(Revised August 10, 2005)
Wisconsin Department of Public Instruction