How To

1
How To

• Creating a Newsletter with Microsoft Publisher

2
To use the Newsletter Wizard

• Click New on the File menu
• Click the Publications by Wizard tab
• In the Wizards pane, click Newsletters
• Click Blends Newsletter, then click Start Wizard
• Read the introduction, then click Next

3

• Select Mountain and then click Next
• Select of columns you want, then click Next
• Select the No option and click Next
• Select the Other Address option, click Next

4

• Select the Double-Sided option, click Next
• Select the Other Organizations option, click
  Finish
• Save your newsletter by clicking Save As in the
  File menu (save to your H drive)

5
Entering Info. On the First Page

• Zoom in on the publication in one of the
  following ways
• On the Standard Toolbar, click the plus sign ()
• Click the Zoom drop-down box next to the and
  signs and then select a magnification from the
  list
• Press F9

6

• Now, click the placeholder text Newsletter
  Title type the name of your newsletter.
• Click the placeholder text Newsletter Date in
  the upper-right corner of the newsletter type
  the date.
• Click the placeholder text Lead Story Headline
  type the title of your lead story.

7

• Click the placeholder text below the Lead Story
  Headline. Type your story in this frame OR paste
  a story from Microsoft Word.
• Double-click the lead story graphic. When the
  Clip Gallery appears, select a graphic
  appropriate to your story (also TIME appropriate).

8

• Click the text Secondary Story Headline type
  the title of your secondary story.
• Click the placeholder text below the Secondary
  Story Headline. Type your story directly into
  this frame, or paste one from Microsoft Word.

9

• In the Inside this Issue frame, click anywhere
  on the text Inside Story type the title of
  your next article. Add as many stories as you
  plan to have in your newsletter.
• Remember to ALWAYS save your changes by clicking
  Save As on the file menu (save to your H drive)

10
Inserting an Existing Story

• Create and save your story using Microsoft Word.
• In the newsletter, click anywhere in the text
  frame.
• On the Insert menu, click Text File.
• Select the the story you wish to insert from your
  H drive.
• Click Insert. The story will appear in the text
  frame.

11
Entering Info. on the Inside of the Newsletter

• To go to the second, third, fourth, etc. page of
  the newsletter, click the icon with the page
  number on the Status Bar.
• On the Newsletter Wizard in the left pane, click
  Inside Page Content. This allows you to change
  the layout of the page to accommodate the
  information types you may want to add to the
  newsletter.

12

• Continue to customize headlines and articles as
  described earlier.
• On the File menu, click Save As to save changes
  (NEVER forget to do this after you have made
  changes to your newsletter)

13
Entering Captions for Graphics

• No matter how good an illustration is, a
  caption can tell the readers even more. In the
  newsletter, each of the Picture Frames also has a
  caption frame attached.

14
To Change the Caption

• Click the story graphic on the bottom of the
  page.
• Press F9 to get a closer look at the caption.
• Click the caption and type a sentence describing
  the significance of the graphic or picture.
• Click outside the Text Frame.
• Press F9 again to zoom out to see the whole page
  again.

15
Adding Extra Pages

• On the Insert menu, click Page. An Insert Page
  dialog box will appear.
• In the Left Page drop-down box, select the layout
  you want.
• In the Right Page drop-down box, select the
  layout you want.
• Click OK to add two pages (continue this process
  until you have added all desired extra pages)

16
Deleting Extra Pages

• Go to the page you wish to delete by clicking on
  the numbered icon at the bottom of the Publisher
  window.
• On the Edit menu, click Delete Page.
• Select the page(s) you wish to delete.
• Click OK to delete the page(s).

17
Replacing a Graphic with a Scanned Image

• Place the photo you wish to scan on the scanner
  and scan the image.
• In Publisher 2000, right click the graphic you
  wish to replace.
• Point to Change Picture, the point to Picture,
  then point to From Scanner or Camera, and then
  click Acquire Image.
• Publisher 2000 will now find the scanner and
  import the image.

18
Checking Spelling

• If you misspell a word, or the misspelled word is
  not recognized by Publisher 2000, a red wavy line
  appears beneath the word on the screen.
  Right-click the underlined word to see suggested
  spelling correction.
• You can choose a correction, add the word to the
  dictionary, or tell Publisher 2000 to ignore all
  instances of the word.

19

• On the Tools menu, point to Spelling, then
  click Check Spelling. The spell checker only
  checks one story at a time.
• The Check Spelling dialog box will appear when a
  misspelled word is detected. You can change,
  ignore, or add the word to the dictionary.
• ALWAYS ALWAYS ALWAYS check for spelling and
  grammatical errors in your newsletter!