Club Leadership Plan

1
Club Leadership Plan

• Comments and recommendations
• to members produced by
• Club Services Committee
• The Committees approach has been
• To retain the best of what we have, while not
  being averse to change
• To select the best features of the new plan

2
Background

• Club Leadership Plan introduced at Chicago
  conference attended by MA Russell and LT Sharp
• All clubs in District 1070 are expected to
  consider the plan during the Rotary current year
• Reviewed by incoming President and VPs
• They were positive about the proposed changes and
  agreed that any changes adopted by members could
  not be implemented during the current Rotary year
• Plan referred to Club Services for consideration
• Any changes agreed by members to be implemented
  by incoming president in June 2008

3
Motivations for change

• Decline in membership in US and Europe
• Need for improved planning
• Continuity
• Need to involve all members

4
Structure of the plan (our wording)

• Introduction pages 1 2
• Claimed benefits page 2
• Implementing the plan pages 3 4
• Proposed structure for club committees
• pages 4 5
• District support pages 5 6
• Intro to the Club bylaws pages 6 7
• Recommended timeline - page 7
• Suggested resources pages 7 8
• Recommended Rotary Club Bylaws
• pages 9 to 11

5
Features of the plan

• 5 (or 10) year plan reviewed on annual basis
• Annual plans to be developed from longer term
  plan
• New committee structure
• Membership
• Club Public Relations
• Club Administration
• Service Projects
• Rotary Foundation
• Club Council (Plan uses concept of Club Board)
• Suggested changes to Board membership
• Recommended changes to club bylaws

6
Time table for discussion of the plan

• Reviewed at meetings of Club Services Committee
  on 30/7, 17/9 8/10
• Discussed at Club Council on 18/10
• Club Services finalised presentation
  recommendations on 29/10
• Electronic copy and recommendations circulated to
  all members w/c 5/11
• Discussion by members 14/11
• All constitutional issues to be referred to
  sub-committee for report in New Year
• Members decisions to be implemented by incoming
  President Liz

7
Club Services Committee Initial reactions

• CS members began their detailed consideration of
  the plan in July. They observed that
• The club has anticipated some aspects of the plan
• Therefore, the issue is not whether to accept or
  reject the plan rather how much to accept
• CS members were also positive about the plan
  (pages 1 to 8) but were concerned about the
  business model and jargon used in the draft
  bylaws (pages 9 onwards)
• Therefore, any discussion of changes to the
  clubs constitution would follow members
  decisions about the plan

8
Current suggested committee structures

• Current
• Club Services
• Projects
• Com and Voc
• International
• Foundation

• Proposed
• Membership
• Club Public Relations
• Club Administration__
• Special Projects
• Service Projects sub committees for
• Local
• International
• Youth
• Foundation

9
Suggested size of committees (based on 36 members)

• Membership 4
• Club Public Relations 4
• Club Administration 8
• (To include Treasurer, Secretary, Assistant
  Secretary, Protection Officer, HS Officer JVP
  as Chair)
• Service Projects 15
• Local Projects (7)
• International Projects (4)
• Youth (3)
• Chair (1)
• Foundation 5

10
Recommendations (1) Structure

• That the new committee structure is adopted with
  standing sub-committees for Local, International
  and Youth Projects
• That committee membership should typically be for
  3 years
• That committee chairs will usually be selected
  from among the existing committee
• That the current Club Council structure,
  functions terminology be retained
• That the constitution of Club Council is reviewed
  in the light of members decisions about the
  Clubs structure and planning

11
Recommendations (2) Planning

• That the Club develops and maintains a written 3
  year plan, which is reviewed annually
• That annual plans are based on the 3 year plan
  but, subject to the endorsement of members,
  incoming Presidents and Councils retain
  flexibility over their annual plans

12
Recommendations (3) Constitution

• That the Club does not adopt the draft Rotary
  Club Bylaws provided on pages 9 to 11 of the Plan
  and instead amends the current constitution to
  include agreed changes to its structure and
  planning
• That a sub-committee of Council is established to
  recommend the constitutional changes necessary to
  implement members decisions, this sub-committee
  to report back to members with recommendations at
  a date to be agreed

13
Club Leadership Plan what other clubs in
District 1070 are doing (1)

• Of 86 clubs that reported their membership
  structure to District by July this year
• 47 clubs have have Membership Committees (as
  distinct from Membership Officers)
• 9 clubs (including Biggleswade) have both
  Membership Public Relations Committees
• Only 16 (including Biggleswade Ivel) reported
  that they were still using the traditional
  committee structure of Club Services, CommVoc,
  International and Foundation
• 13 Clubs have combined their International
  Foundation Committees

14
Club Leadership Plan what other clubs in
District 1070 are doing (2)

• District has no information about which clubs
  have 10, 5 and 3 year plans but assumes that all
  clubs have plans for the middle to longer term