Veteran, Service Disabled Veteran, HUBZone, 8a VH8 Industry Day

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Veteran, Service Disabled Veteran, HUBZone, 8(a)
(VH8) Industry Day
Responding to Solicitations

• Presented by
• Susan B. Pearlman
• Director, Division of Contracts Management
• Office of Program Services
• Substance Abuse and Mental Health Services
  Administration
• November 13, 2008

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Responding to a Request for Proposal (RFP)Your
Opportunity to Demonstrate

• Ideas
• Innovation
• Creativity

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Responding to Solicitations

• What to consider?
• Where is the critical information to respond to a
  Request for Proposal?
• What do I need to know?
• What is important and why?
• What are the factors that are important in the
  submission of a successful proposal?

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The Request for Proposal (RFP) has been
issuedWhat to Consider?

• Is this a requirement that meets your
  organizations expertise for a successful award
  and meet the performance requirements?
• Financial and Human Capital Resources Your
  organization is prepared to commit time and funds
  to prepare a proposal in response to the RFP.
  Your organization is responsible for all
  proposal costs.

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Your Organization

• Your organization possesses the required
  expertise.
• OR
• Your organization possesses the majority (at
  least 50) of the expertise required and has
  established relationships with other firm(s) that
  can fulfill the total requirements. These
  relationships may include informal and formal
  partnerships arrangements, subcontracting, and
  consultant support.

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Where is the information that is critical in
responding to a RFP?

• RFP in its entirety Everything is
• Important!
• Special Attention to
• Section C Description/Specifications/Work
• Statement
• Section L- Instructions, Conditions and Notices
  to Offerors
• Section M - Evaluation Factors for Award

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Section C Description/Specifications/Work
Statement

• Although each Agencys requirements are
  different, Section C may include
• General Requirements
• Specific Requirements of the Statement of Work
• Deliverables
• Management work plan and reports

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Section L- Instructions, Conditions and Notices
to Offerors

• Several areas that are of importance in the
  Document preparation and submission requirements
• Due date for proposal submission
• Number of proposals required
• Page limitations, font size etc
• Anticipated Award Date
• Anticipated Contract Type

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Section M - Evaluation Factors for Award

• General and Specific Evaluation Factors for Award
  are provided that directly relate to the goods
  and/or services required.

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Selection Factors Differ by Agency and Individual
RequirementsFor SAMHSAPerformance BasedBest
Value

• Generally SAMHSA requirements are based on an
  evaluation of proposals against several factors.
  The factors include technical, section 508
  compliance, past performance and cost.
• Although the technical factor is of paramount
  consideration in the award of the contract,
  section 508 compliance, past performance, and
  cost are also important to the overall contract
  award decision. In any case, the Government
  reserves the right to make an award to that
  offeror whose proposal provides the best overall
  value to the Government.

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Evaluation of ProposalsSAMHSA General
Information

• All proposals will be reviewed in accordance with
  the governing regulations and SAMHSA policies and
  procedures. Each proposal will be evaluated on
  the likelihood of meeting the Government's
  requirements. The evaluation will be based on the
  technical and administrative capabilities in
  relation to the needs of the program and each SOW
  task and the reasonableness of costs shown in
  relation to the work to be performed. The
  evaluation factors in Section M are those that
  will be applied in the evaluation of each
  technical proposal, including the assigned weight
  given to each factor.

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The BasicsA Successful Proposal

• Organized
• Clearly Identified Information i.e.,
• Staffing Charts, Exhibits, etc.
• Information Presented follows the
• Evaluation Criteria

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The Basics continued

• Easy for the reviewers to find
• information
• Relevant Information with appropriate back-up
  documentation
• Cost Proposal corresponds with Technical Proposal
• Quality Control

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Your Organization submitted a Proposal that

• Demonstrated your experience, expertise and plan
  for fulfilling the requirement.
• Coordinated the proposal submission that
  responded to the statement of work while also
  responding to the elements of the Evaluation
  Criteria in accordance with the Proposal
  Submission Instructions.
• Provided a realistic cost proposal that directly
  correlates with the technical proposal.

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The Success of being awarded a Contract isnt Luck
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Its Earned
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A Formula for Success

• Identify the Agency(s) where your organizations
  experience, expertise, skill set, and knowledge
  meet the needs and requirements of the Agency.
• Seek out Networking opportunities.
• Create business partnerships and professional
  relationships that allow your organization to
  have additional depth to your organizations
  capabilities.

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Positioning Your Organization

• Attend Outreach sessions provided by the Agencies
  to learn about their processes and procedures and
  to establish relationships with other vendors
  that currently have contracts with these
  Agencies.
• Review all Sources Sought and respond to the
  Sources Sought Announcements where the
  requirement meets your organizations expertise
  and experience.
• Respond to the RFPs from those Agencies where
  you have determined their requirements meet your
  organizations expertise.

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REMEMBER
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The Federal Government needs qualified
contractors that provide the goods and services
that support our mission!
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The Division of Contracts Management Dedicated
to our Customers Mission
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• Substance Abuse and Mental Health Services
  Administration
• Office of Program Services
• Division of Contracts Management
• 1 Choke Cherry Road
• Rockville, MD 20857
• Main Phone [phone]
• Fax [phone]
• http//www.samhsa.gov