A Powerpoint Presentation about Powerpoint

1
A Powerpoint Presentation about Powerpoint
Or, What To Do And What NOT to Do In Powerpoint
2
Overview of presentation

• Dos and Donts of Powerpoint
• General Structure for A Powerpoint Presentation
• Specific Powerpoint Tips
• About Presentations in General
• Some tips for Tutorial Presentations
• Conclusion

3
Do

• Add an overview of your presentation, because
• Indicates subject(s) order of presentation
• Helps your audience in getting the basic
  structure of your talk
• Helps the audience be more receptive to what you
  have to say

4
Do

• Employ a six by six rule
• No more than six bullets per page
• No more than six words per bullet
• Bottom line short sweet

5
Do

• Employ an easy-to-read structure
• Use consistent headers
• Use a consistent layout
• Use graphics to support your text
• Use parallel verb constructions
• Use easy-to-read font (Tahoma)

6
Do

• Use Edward Tuftes rule for graphics
• minimize the ratio of ink-to-data

7
Do

• Use easy-to-read graphics

8
Dont

• Use confusing graphics

9
Dont

• Overdo it with Flashy Graphics, unless youre
  using them for a reason

10
Dont

• Use Sounds that distract from your message

11
Dont

• Read off the slides - this will detract from the
  professional appearance of your presentation
• You will be facing the slides, as opposed to your
  audience
• Your audience can read as well!

12
Dont

• Change backgrounds unless theres a reason!
• Use little to no contrast between text and
  background

13
General Structure for a Powerpoint Presentation

• 1. An Introduction with Overview
• Tells Your Audience what youre going to talk
  about
• Introduces Main Areas of your Presentation
• Gives the order of the topics and speakers

14
General Structure for a Powerpoint Presentation

• 2. A Body that
• Tells your audience in the order that your
  introduction delineated it

15
General Structure for a Powerpoint Presentation

• 3. A Conclusion that
• Tells your audience what youve told them by a
  round-up of key points
• - Adds further implications for the audience
• Actions to be undertaken

16
Specific Powerpoint Tips

• Display graphics only when talking about them
• Leave a graphic up long enough for listener to
  digest its contents
• Explain key points in your graphics
• Do not read from graphics
• Use the same words in your slides as you do in
  your presentation

17
Specific Powerpoint Tips

• Rehearse in front of other people
• Pay special attention to your delivery of key
  points
• Rehearse with your graphics
• Time your rehearsal
• Make effective transitions between speakers

18
Specific Powerpoint Tips

• There are tons of options in Powerpoint to create
  a dynamic presentation
• Make sure, however, that WHAT you are presenting
  is received by your audience
• And that HOW you are presenting it doesnt become
  the main presentation

19
About Presentations in General

• Make sure to speak slowly
• Why?
• Some people will speed up their talking as the
  presentation proceeds
• Your audience will appreciate you speaking in a
  slower manner so that they have more time to
  process what youre saying
• Youll run out of breath!

20
About Presentations in General

• Practice your Presentation
• Why?
• Youll become aware of the sound of your own
  voice
• Youll also become acquainted with the structure
  of your presentation

21
Some tips for Tutorial Presentations

• To add screenshots, go to the active screen
• Press PrintScrn/SysRq Keyboard Button
• Go to Powerpoint or Word
• Click Right mouse Button
• Select Paste

22
Some tips for Tutorial Presentations
23
Some tips for Tutorial Presentations

• Write out your Groups presentation in Word (use
  Bullet-items and Headings)
• Import (click and paste) your presentation from
  Word into Powerpoint
• Use a uniform layout for the group

24
Conclusion

• The rules for Powerpoint Presentations
• Give an overview of your presentation
• Use six-by-six rule
• Use easy-to-read layout, graphics, text
• Dont read your slides to your audience
• Use effective transitions between speakers
• Content over Style

25
Conclusion

• Use Introduction
• Tell Them What Youre Going To Tell Them
• Body
• Tell Them
• Conclusion
• Tell Them What Youve Told Them

26
Conclusion

• Remember
• The purpose of any presentation is
• To give a talk that others view positively
• To inform and persuade your audience
• To allow your audience to take action