Upload Documents

1
Upload Documents

• jhmeirb_at_jhmi.edu

2
Documents in eIRB

• Paper copies of grants, Investigator Brochures,
  sponsors protocols, or other documents must be
  scanned and converted into electronic copies.
• Uploaded documents must be in Adobe Acrobat
  (.pdf), MS Word (.doc), or HTML (.html) format.
• The Office of Human Subjects Research (OHSR) has
  a high-speed scanner that may be used to convert
  paper documents into Adobe Acrobat (.pdf) files.
  Call 410-955-3008 or send an email to
  jhmirb_at_jhmi.edu to schedule an appointment.
• eIRB requires the three character file-type
  extensions to file names before uploading into
  eIRB.

3
Help Tools

• Help Tools appear beside each question.

4
Help Tools

• Help Tools appear beside each question.
• Regulatory Guidelines
• Click the ? icon to access IRB Regulatory
  Guidelines and Policies.
• Download Forms.
• Information Technology
• Click the i icon to access step by step
  technologic instructions.

5
Add/Edit Documents

• Click the Information Technology icon for
  step by step directions.

6
Multiple Upload Field

• The multiple upload field displays two colored
  bars.
• An unlimited number of documents may be uploaded.

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Multiple Upload Field

• Click Add
• Submit a Document Window
• Browse
• Leave the Title window blank.
• Use a simple name including the upload date.
• Grant_031309.doc
• Click OK or OK and Add Another to upload the
  document(s).

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Multiple Upload Field

• Save the screen.
• Select the document and click Delete to
  permanently remove the document from eIRB.
• Save the screen.

9
Single Upload Field

• The single upload field does not display the
  colored bars that indicate a multiple upload
  field.
• Add and Edit buttons are the same as for
  multiple upload fields.
• The Reset button is used in place of the Delete
  button.

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Single Upload Field

• Click Add
• Submit a Document Window
• Browse
• Use a simple name including the upload date.
• The name you give your document is the name that
  will appear in all letters.
• eForm A_031309.doc
• Click OK

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Single Upload Field

• Save the screen.

12
Revised DocumentsNot Requiring IRB Approval Logo

• Click Edit to upload revised documents
  replacing the previous version.
• Tracked changes versions are not required for
  documents not stamped by the IRB.
• Only the most current version of the document
  should be displayed.
• These documents will not be listed in the
  approval letter.
• Save the screen.

13
Revised Documents that Do Require IRB Approval
Logo

• Click Edit to upload revised documents
  displaying tracked changes to replace the
  previous version.
• Do not upload clean versions of documents
  requiring IRB stamps.
• Tracked changes versions are required for
  documents stamped by the IRB.
• The IRB will upload the approved documents
  without a logo directly into the application
  question.

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Revised Documents that Do Require IRB Approval
Logo

• These documents are to be used with changes in
  research.
• Only one version of each document should be
  visible.
• These documents will be listed in the approval
  letter.
• Click Edit to upload new tracked changes
  revisions and replace previous versions when
  requested by the IRB.
• Save the screen.

15
Locate Stamped Documents

• Application or Further Study Action Workspace
  application/FSA approved
• Select the Stamped Documents tab.
• Scroll down to the desired section.
• Right click the documents to download.
• Use these stamped documents with study
  participants.

FSA
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Upload Documents

• jhmeirb_at_jhmi.edu