PEIMS Public Education Information Management Systems

1
PEIMSPublic Education Information Management
Systems

• Marsha Headley, PEIMS Implementation Unit Manager
• Texas Education Agency (TEA)
• mheadley_at_tea.state.tx.us
• Office [phone]
• Fax [phone]
• Alternate email m.headley_at_att.net

2
PEIMS EDITData Collection via the Internet

• What is PEIMS EDIT?
• PEIMS Data Collected
• District/Campus Process
• Student QA Reports
• Other QA Reports
• ESC Process
• End of Process
• District Use of Dynamic PID
• Unresolved Issues
• Important Web Links

3
What is PEIMS EDIT?

• Web-based application on dedicated TEA file
  servers
• Client Internet Explorer, Adobe Acrobat Reader,
  WinZip
• Web Servers ISS with ASP and ADO
• Application Servers VB and Java COM Components
• Database Server UDB (DB2) on AIX (P690)
• PEIMS data validation, reporting, and review
• Immediacy of Turnaround, QA reports (multiple
  year)
• Accessibility to other areas/vendors (audits,
  testing)
• EDIT has 6,000 plus registered users

4
PEIMS Data Collected

• Data is collected four times a year
• Organizational
• Staff, Budget
• Student Enrollment, Leaver
• Actual Expenditures
• Student Attendance, Course Completion
• Disciplinary Action
• Student Optional Extended Year Program
• Student Extended School Year

5
District/Campus Process

• Districts and campuses enter/update data using
  their respective software systems.
• District software extracts data from master files
  into EDIT (file format identified in PEIMS Data
  Standards).
• Extracted PEIMS data is uploaded (FTP) to the TEA
  EDIT file server using a secured file transfer.
• PEIMS data is validated generating error-listing
  reports on any errors and warnings detected.
• Verification reports generated by EDIT are used
  when correcting the data.
• Districts correct data within their respective
  software systems and the information is uploaded
  again to EDIT.

6
Student QA Reports

• Enrollment by grade level and program
• ADA Eligibility and Grade
• Over and Under Reported Students
• Semester Report of Student Attendance
• Disciplinary Action Summary
• Duplicate Students Reported (Enrollment,
  Graduate, Attendance)

7
Other QA Reports

• Budget Data Review
• Revenue by source
• Expenditures by program area / function
• Per student revenues / expenditures
• Staff FTE Summary
• Personnel by function
• Instructional personnel by degree held ,
  experience, program area
• Average salary

8
Education Service Center (ESC) Process

• Campus gtDistrict gtESCgtTEA (acceptance at each
  level)
• ESC personnel review reports to verify the
  completeness of each district's data within their
  region.
• Errors found by the ESC during the review process
  are corrected by school districts in a timely
  manner. 
• Following review, ESCs flag data as accepted.

9
End of Process

• PEIMS data is transferred from the TEA EDIT
  server to the TEA mainframe.
• Turnaround quality reports are created and
  available to districts via EDIT.
• The Superintendent Sign-off statement is signed
  by the District and forwarded to the ESC.
• ESC personnel send the Superintendent Sign-off
  statements to TEA.

10
District use of Dynamic PID (Person
Identification Database)

• PID includes (PID ID) SSN (or State ID), Fname,
  Lname, DOB (etc)
• PID provides the capability of integrating
  databases
• EDIT provides authorized users with the ability
  to search PID for student and staff demographic
  information
• The results of PID searches are used to ensure
  PEIMS file accuracy
• Users can do PID verifies all year
• EDIT users validate the student and staff data
  contained in their source PEIMS file against the
  PID
• PID Error Rate Standards to ensure accuracy
• PEIMS Submissions must meet a PID error rate
  standard of 10 or fewer student records with PID
  errors or a PID error rate on student records of
  4.0 percent or lower.

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Unresolved Issues

• Current Process Issues
• Different vendors/variety of products
• Extract process
• 80-byte, ASCII format specified in the PEIMS Data
  Standards
• PID updates limited to established collections
• batch process at the Agency
• exceptions for some changes

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Web Links

• PEIMS EDIT
• http//www.tea.state.tx.us/peims/editplus/
• PEIMS Information
• http//www.tea.state.tx.us/peims/
• PEIMS Data Standards
• http//www.tea.state.tx.us/peims/standards/index.h
  tml
• Person Identification System (PID)
• http//www.tea.state.tx.us/peims/pid/index.html
• TEA Home Page
• www.tea.state.tx.us