Personnel Record

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Personnel Record
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Personnel RecordYou are able to change all
fields shown in white
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Personnel RecordAll Personnel Reported in the
IBEDS System MUST have a Personnel Record
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Personnel RecordMaster Number Ties ALL
Records Together

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The Master Number
Ties ALL Records on That Individual Together
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Personnel RecordNameLast, First, Middle

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Personnel RecordAddressAddress, City, State,
Zip

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Personnel RecordAddressAddress, City, State,
Zip

• Update essential only for Certificated Employees
• Used by SDE to notify Individuals of license
  renewal

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Personnel RecordBirth DateUsed for Various
Statistical Reports
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Personnel RecordBirth DateExamples Annual
Statistical ReportTeacher Supply and Demand
Evaluation
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Personnel RecordGenderUsed for Various
Statistical Reports
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Personnel RecordGenderExamples Annual
Statistical ReportWage by Gender Labor
Statistical Analysis
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Personnel RecordEthnicityUsed for Various
Statistical Reports plus EEO Report
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Personnel RecordInitial Certification YearUsed
for Various Statistical ReportsIBEDS Edits for
reasonableness
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Personnel RecordInitial Certification YearIBEDS
Edits for reasonableness Example compared to
Ed History Record
2009
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Personnel RecordInitial Certification YearIf
Mickeys initial certification was 2007Credits
are usually -0-
0
2009
2007
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Personnel RecordYear Degree ClaimedUsed for
Various Statistical ReportsIBEDS Edits for
reasonableness
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Personnel RecordInitial Certification YearIBEDS
Edits for reasonableness Example compared to
Ed History Record
2009
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Personnel RecordInstitution where highest degree
obtainedState where this degree was
obtainedUsed for Various Statistical Reports
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Personnel Record Institution where highest
degree obtained Example Annual Statistical
Report
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Personnel Record Institution where highest
degree obtainedState where this degree was
obtained Does not always tie to Ed History Record
2009
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Example

• Mickey has a BA 70 credits
• This summer he obtains a Masters Degree
• On the Ed History Record (for state funding) you
  can either report Mickey as
• MA 0, or
• BA 70

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Example

• Mickey has a BA 70 credits
• This summer he obtains a Masters Degree
• On the Ed History Record (for state funding) you
  can either report Mickey as
• MA 0, or
• BA 70
• For Funding, how would you report Mickey?

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Reported as a BA 70 is allowable

• Mickey has a BA 70 credits
• This summer he obtains a Masters Degree
• On the Ed History Record (for state funding) you
  can either report Mickey as
• MA 0, or
• BA 70

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Personnel RecordMost recent year receiving
college transcripts credits IBEDS Edits for
reasonableness as well as statisticsExample
compared to Ed History Record Used
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Personnel RecordMost recent year receiving
college transcripts credits IBEDS Edits for
reasonableness Example compared to Ed History
Record Used
2009
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Personnel RecordInitial Certification YearIf
Mickey obtained his Doctorate in 2008Credits
would be -0-
0
2009
2008
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Personnel RecordInitial Certification YearIf
Mickey obtained his Doctorate in 2008Credits
would be -0-
0
2009
Dr
2008