How to Add Charts to a PowerPoint Presentation

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How to Add Charts to a PowerPoint Presentation

• AOCS Workshop by Laurie Miller

Created October 2006
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First Steps

• Open Your PowerPoint Presentation
• Open PowerPoint
• Open your presentation file, or start a new one

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Adding a Chart Slide

• You can do this in one of two ways
• Move your mouse to the Insert Menu, click New
  Slide once a new slide will appear
• Move your mouse to toolbar at the top of your
  PowerPoint Window and click the New Slide button
  once a new slide will appear

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Open the Layout Task Pane
1) Move your mouse to the Format menu and choose
Slide Layout once the Slide Layout Task Pane
will open on the right side of your window
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Choose the Chart Layout
Move your mouse to the Taskbar on the right side
of your PowerPoint Window and click the Title
and Content button once a new slide will appear
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Insert a Chart
1) Move your mouse to the icon in the middle of
the new slide and click on the Insert Chart icon
once the slide will now open up a 2)
Datasheet 3) Chart Preview
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Datasheet Chart Preview

• Datasheet
• Chart Preview

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Adding Your Data Step 1

• Erase demo data
• Move your mouse to the cell in the datasheet that
  has number 2 in and click your mouse once keep
  the mouse button down
• Drag your mouse across the datasheet to highlight
  all the cells from which you want the demo data
  removed (see above)
• Once the data to be removed is highlighted, press
  the Delete key on your keyboard once.

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Adding Your Data Step 2

• Erase demo data
• Move your mouse to the cell in the datasheet that
  has East in and click your mouse once
• Press the Delete key on your keyboard once.

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Adding Your Data Step 3

• Add Your Data
• Move your mouse to the cell in the datasheet that
  says 1st Qtr in it and click your mouse once
• Type in your first data title ? for our Mason
  Oscar project, this will be the name of the first
  actor for which your group collected data.

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Adding Your Data Step 4

• Keeping Adding Your Data
• Move your mouse to other cells and add your data

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The Formatting the Chart

• Click on the part of the window that is simply
  the slide (not the datasheet or the preview
  chart)
• The datasheet will close and only the chart will
  be visible.
• Add a title in the rectangle where the slide asks
  you to click and add a title

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The Formatting the Chart Step 1

• Move your mouse on top of the chart and press the
  right mouse button once to bring up a menu
• Choose Chart Object
• Choose Edit

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The Formatting the Chart Step 2

• Move your mouse on top of the chart and press the
  right mouse button once to bring up a menu
• Choose Format Walls
• Pick the colors and style you want

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The Formatting the Chart Step 3

• Move your mouse on top of one of the bars in the
  the chart and press the right mouse button once
  to bring up a menu
• Choose Format Walls
• Pick the colors and style you want

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The Formatting the Chart Step 4

• Move your mouse on top of one of names in the
  axis on the lower part of the chart and press the
  right mouse button once to bring up a menu
• Choose Format Axis
• Use the Format Axis dialog box the choose the
  font style you want

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Advice

• You can open a chart to edit it two ways
• Move your mouse on top of the chart,
• Click your right mouse button once
• Choose Chart Object
• Choose Edit
• Double click (with your left mouse button) the
  chart ? the chart will open and you can edit it

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More Advice

• There is a great deal more you can do with charts
  in PowerPoint!
• Experiment and see what happens
• Visit on-line websites with PowerPoint chart
  advice
• http//techweb.ecisd.net/pdf/pptchart20cwk.pdf
• http//www.microsoft.com/office/previous/xp/column
  s/column09.asp

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