Executive Office of Public Safety Programs Division

1
Executive Office of Public Safety Programs
Division

• DMC Assessment Study
• Juvenile Justice and Delinquency Prevention Act
  (JJDPA) Formula Grant Funding
• Bidders Conference
• December 14, 2005

2
Eligibility

• In accordance with Section 223(a)(5) of the
  JJDPA, states may award Formula Grant funds to
  state agencies or units of general local
  government. 
• States may also award Formula Grant funds
  directly to local private agencies.  Local
  private agencies may request such funding if they
  have applied for and been denied funding and/or
  sponsorship for funding by any state agency or
  unit of general local government for the same or
  similar project.   
• In addition, a local private applicant must also
  demonstrate adequate fiscal capacity to manage
  federal funds and meet all state and federal
  conditions pertaining to the management and
  administration of such funding.  Local private
  applicants must submit documentation of its
  status as a non-profit entity and a copy of its
  most recent financial statement and audit (OMB
  A-133 audit if previously required). 

3
JJDP Act and the DMC Core Requirement

• In the Juvenile Justice and Delinquency
  Prevention Act (JJDPA) of 2002, Congress required
  that States participating in the federal Formula
  Grants Program address juvenile delinquency
  prevention efforts and system improvement efforts
  designed to reduce, without establishing or
  requiring numerical standards or quotas, the
  disproportionate number of juvenile members of
  minority groups, who come into contact with the
  juvenile justice system.

4
Five Stages in Addressing DMC

• Identification
• Assessment
• Intervention
• Evaluation
• Monitoring

5
Proposal Review Process

• Proposals will be reviewed by EOPS staff and a
  grants review committee of the Juvenile Justice
  Advisory Committee (JJAC). The Secretary of
  Public Safety in conjunction with the JJAC will
  determine all awards.
• Each will be read and scored numerically by a
  minimum of two readers and awards will be made
  based on scoring in the areas discussed below

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Proposal Review Factors

• Need for Assessment Study - 10 Points
• Explanation of why the chosen geographic area(s)
  should be studied.
• Does the geographic area to be studied have a
  large population of minority youth and high
  levels of DMC?
• Explanation of why the chosen decision point(s)
  should be studied.

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Proposal Review Factors (cont.)

• Research Design - 20 points
• Clarity and usefulness of research design.
• Usefulness of research questions.
• Utilization of both quantitative and qualitative
  methods.
• Strategy for maintaining confidentiality of
  individual records.
• Clearly structured final paper format design.

8
Proposal Review Factors (cont.)

• Quantitative Methods - 10 points
• Utilization of multivariate analysis.
• Explanation of why the methods chosen are the
  most appropriate to answer the research
  questions.
• Explanation of the variables studied.
• Consideration of the influences of indirect
  effects such as socioeconomic status.

9
Proposal Review Factors (cont.)

• Qualitative Methods - 10 points
• Explanation of why the methods chosen are the
  most appropriate to answer the research
  questions.
• Plan for achieving objective results.

10
Proposal Review Factors (cont.)

• Research Experience - 20 points
• Organizational capacity to carry out the proposed
  project and related activities.
• Ability to provide a qualified staff to deliver
  the functions required by the proposed project.
• Experience in successfully conducting both
  quantitative and qualitative analyses, including
  multivariate analyses.
• Experience in successfully compiling research
  findings into a professional report to be read by
  policymakers and lay people (as opposed to
  academics).
• Experience providing oral presentations of
  research findings.

11
Proposal Review Factors (cont.)

• Access to Data - 10 points
• Proof of access to data needed for study.
• Letters of support or memorandums of
  understanding from data collecting agencies.

12
Proposal Review Factors (cont.)

• Disproportionate Minority Contact (DMC) and
  Juvenile Justice Understanding - 10 points
• Understanding of Disproportionate Minority
  Contact (DMC) and the juvenile justice system in
  Massachusetts.
• Incorporation of knowledge from the OJJDP
  Disproportionate Minority Confinement Technical
  Assistance Manual.

13
Proposal Review Factors (cont.)

• Financial/Budget - 10 points
• Ability to achieve results with modest resources.
  
• Financial stability and capacity to effectively
  manage a federal grant.
• A reasonable budget that is cost-effective and
  directly relates to the described activities.

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Previous Assessment Studies

• 1996 study available electronically
• 1997 study available in hard copy

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Performance Measures

• States are required to measure both outputs and
  outcomes that are achieved with federal Formula
  Grant funds.
• Example of output number of assessment studies
  conducted.
• Example of outcome number of contributing
  factors determined from assessment studies.

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Subgrantee Requirements

• Fiscal and Budget Requirements
• Programmatic Requirements

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Application Deadline

• An original and two copies of the application
  must be received no later than 300 PM on Friday,
  January 13, 2006.
• All applications must be mailed or hand delivered
  to Executive Office of Public Safety Programs
  Division
• Ten Park Plaza, Suite 3720
• Boston, MA 02116
• Attention Elizabeth Spinney, DMC Reduction
  Specialist

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Final Application Checklist Proposal Elements

• Cover Page
• Need for Assessment Study
• Research Design
• Quantitative Methods
• Quantitative Methods
• Research Experience
• Access to Data
• Memorandums of Understanding
• DMC and Juvenile Justice Understanding
• Financial/Budget Detailed Description of budget
  Items
• List of Other Grants

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Final Application Checklist Required Forms

• Certifications Regarding Lobbying, Debarment,
  Suspension, Other Responsibility Matters and
  Drug-Free
• Workplace Contractor Authorized Signatory Listing
  
• Northern Ireland Notice and Certification

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Assistance

• EOPS will continue to answer questions regarding
  the application that are submitted in writing by
  Wednesday, December 21, 2005 to Elizabeth
  Spinney, DMC Reduction Specialist,
  Elizabeth.Spinney_at_state.ma.us.
• The questions and our responses will be posted on
  the Programs Division web site by January 4,
  2006.

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Contact Information

• Elizabeth Spinney
• DMC Reduction Specialist
• Executive Office of Public Safety
• Programs Division
• Ten Park Plaza, Suite 3720
• Boston, MA 02116
• 617-725-3367
• (Fax) 617-725-0260
• Elizabeth.Spinney_at_state.ma.us
• EOPS Grant Website www.mass.gov/eopsfunding