39th Annual Conference

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39th Annual Conference
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Committee Members
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Registration Members Annex A

• Assist EANGUS with registration and provide
  identification and welcome bags w/information

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Golf Outing Annex B

• Conduct a Golf Outing at The Prairies of Cahokia
  in Cahokia, IL on 6 August 2010 _at_1330 hrs
• Operation is based on a break-even financial
  model. If additional funds are generated, they
  will be turned over to the EANGUS Conference fund
  
• Provide a pleasant and memorable day for
  participants!

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Color Guard Annex C

• Conduct Color Guard for Opening Ceremony 8Aug and
  Closing Ceremony on 11Aug
• Posting and retrieving of Colors
• Work with PROTOCOL on Opening Ceremony 54 State
  and Territory entrance

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Transportation Annex D

• Provide transportation for all incoming personnel
  and outgoing personnel from military and civilian
  airports
• Provide transportation assets for DVs and VIPs
  Coordinate through Operations center with
  Protocol and Communications Center to support all
  transportation requirements
• Provide internal communications for all
  transportation assets

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Administration Annex E

• Provide administration support in word
  processing, high volume copying/printing and
  individual copying in support of EANGUS staff and
  conference attendees
• Operate message center

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Operations Annex F

• Provide Operation Center to all Conference
  Operations to include transportation, medical,
  security, JVB, Conference set up, communications
  and other support missions as required

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Flight Operations Annex G

• Coordinate all incoming and departing military
  air flights, arrange for aircraft parking space
  and service flight crews
• Coordinate all flights and transportation
  requests with Operation Center

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Security Operations Annex H

• Provide security for conference facilities,
  attendees and DV if required
• Provide detail plan NLT 1 May 2010

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Medical Operations Annex I

• Provide emergency first aid treatment for
  conference attendees. Coordinate with local
  EMT/Ambulance for emergency evacuation

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Protocol Annex J

• Coordinate and execute DV and VIP visit to
  Conference
• Coordinate with Operations Center for flight
  information, transportation and security
• Ensure escort DV/VIP (NCO) is available if
  required to escort

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Band Operations Annex K

• Provide ceremonial and entertainment music for
  Conference

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Welcome Night Annex L

• Provide food, beverage, entertainment for welcome
  night activity for 1500-2000 attendees from
  1800-2200

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IT/Audio Visual Annex M

• Provide all IT requirements to conduct the
  general session and breakout sessions and to
  provide all audio visual requirements to conduct
  and record the general session

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Hospitality Annex N

• Provide personnel at Airport to greet and
  instruct arriving attendees
• Provide personnel at 2 locations to assist
  attendees with information and directions

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Area Night Annex O

• Coordinate Area Night Function with 7 Area
  Cooking Groups on 10 Aug 10
• Assist groups with acquisition of equipment
  needed for cooking and serving food/beverages
• Assist with purchase of supplies

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Fundraising Ops Annex Q

• Raise adequate funds to cover host state costs
  for all events, acquire in-kind resources for
  conference needs from early planning stages
  through mop up

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ALL AREA HOSPITALITY NIGHT INFORMATION FOR ST.
LOUIS, MISSOURI 2010 The All Area Hospitality
Night will be hosted on Tuesday 10 August 2010
on the riverfront road below the Gateway
Arch. The Hospitality Night point of contact is
Sharon Belt. sharon.belt_at_us.army.mil
trailsharon_at_hotmail.com 573-301-9216 Each Area
Chairperson needs to complete this form and
return to Sharon Belt by 1 July 2010. We will
be having a meeting in St. Louis the morning of
10 August to discuss each Areas location for
setup. The time and location of the meeting will
be announced on 9 August. Beer will be provided
by MO during the function. AREA_____________
POINT OF CONTACT_________________________________
PHONE______________________ AREA
THEME_____________________________________________
_____________ WILL YOU HAVE BEER OR
ALCOHOL?_______ IF SO, WHAT?_____________________
____________________________________ WHAT TYPE
OF FOOD? LIST____________________________________
________ WILL YOU REQUIRE REFRIGERATOR OR
FREEZER SPACE?_________________ HOW MUCH AND
WHEN WILL YOU NEED IT?____________________________
___ WILL YOU REQUIRE EQUIPMENT?
LIST___________________________________ WILL YOU
REQUIRE ICE?________ HOW MUCH?_______________
__________ WILL YOU REQUIRE ACCESS TO
WATER?______ WILL YOU REQUIRE ELECTRICITY?_____
FOR WHAT?______________________ LIST ALL
UTENSILS AND COOKING EQUIPMENT YOU WILL NEED.
(INCLUDE TABLES, CHAIRS, TRASH CANS, ETC.)
__________________________________________________
____________________ _____________________________
_________________________________________