IEEE

1
(No Transcript)
2
IEEE
School
YOU
Community
Work
IEEE Branch Leadership Training Workshop
3
INTRODUCTION
Name Branch Your IEEE Student Branch
Position What do you plan to do truly great for
and with your Branch this year? What is your
number one goal this year?
4
Schedule

• Introduction
• Branch Administration
• Branch Operations
• Branch Planning Discussion and Workshop
• Branch Resources
• Student Awards
• Membership
• Discussion and Workshop
• Fundraising
• Discussion and Workshop
• Student Professional Awareness Activities
• Discussion and Workshop
• Time Management
• Evaluations

5
IEEE
Volunteer Organization and Staff Organization
(Student Services is part of Regional Activities
in the staff organization)
6
Regional Activities Board Organization
7
Organization
Southwest Area of Region 6

• Geographic Entities in IEEE

Region 6
Univ. of Calif. at San Diego IEEE Student Branch
San Diego Section of Southwest Area of Region 6
Note Not drawn to scale and boundaries are only
approximate
Region 6 in the World
8
Student Activities Committee
MISSION To provide undergraduate and graduate
students who have an interest in the IEEE
designated fields, Engineering, Computer Science
and Information Technology, Physical Sciences,
Biological and Medical Sciences,
Mathematics, Technical Communications, Education,
Management, Law and Policy with opportunities for
educational, technical and professional
development emphasizing the value of continuing
IEEE membership after graduation.
9
Student Activities Committee Members
RSRs - Regional Student Representatives RSACs
- Regional Student Activities Chairs IRs
- Industrial Representatives SPAA Chair and
IEEE USA SPAC Chair Potentials Student Editor,
Potentials Editor TAB Representative, Branch
Chapter Representative Chair, Vice
Chair Student Services Manager (non-voting)
10
BRANCH ADMINISTRATION

• Key individuals in your Student Branch include
• Student Officers
• Chair
• Vice-Chair
• Secretary
• Treasurer
• Branch Counselor and/or Branch Chapter Advisor
• Branch Mentor
• Committee Chairs (also Student members)

11
Student Branch Chair

• Serves as the Executive Officer of the Student
  Branch.
• Manages the general operations of the Branch.
• Presides at all meetings of the Branch.
• Appoints committee chairs.
• Involved in forward planning for the Branch.
• Prepares necessary reports for IEEE Student
  Services.
• Arranges for election of new Officers before
  leaving office.
• Communicates frequently with other Officers.
• Works with Branch Counselor in dealings with
  the Department
• and Faculty and local IEEE Section.

12
Student Branch Vice-Chair

• Serves as the junior Executive Officer of the
  Student Branch.
• Chairs the Program or Membership Committee.
• Monitors the progress of Branch programs.
• Fills in for the Student Branch Chair as
  required.
• At some Branches, automatically becomes Chair
  next year.

13
Student Branch Secretary

• Keeps detailed records of all Branch meetings
  and activities.
• Carries out all necessary communications of the
  Branch, including the
• filing of reports with IEEE Headquarters.
• Maintains stationery and other IEEE forms and
  supplies as required.
• Posts a calendar of events to keep all members
  informed of Branch
• activities.
• Ensures that all Branch activities are
  conducted under the provisions
• of the current Branch Constitution and IEEE
  Bylaws.
• Arranges for orderly transfer of all Branch
  records to incoming
• Secretary.

14
Student Branch Treasurer

• Responsible for ensuring the Branchs finances
  are in order.
• Deposits all monies received promptly in the
  Student Branch account.
• Prepares a budget at the start of the school
  (or fiscal) year.
• Prepares end-of-year Financial Statements.
• Chairs the Fundraising Committee.
• Co-signing Officer (jointly with the Student
  Branch Chair).
• Arranges for orderly transfer of all accounts
  and records to incoming
• Treasurer.

15
Student Branch Counselor

• Faculty member, active in the IEEE, who serves
  as an advisor to the
• Branch and its Officers.
• Appointed by the local Section Chair, upon the
  recommendation of the
• Student members and the Regional Student
  Activities Chair (RSAC).
• Normal term of appointment (or re-appointment)
  is two years.
• Provides a sense of continuity to the Branch.
• Informs other faculty members of Branch
  activities.
• Promotes student awareness of awards, contests
  and membership benefits.
• Helps the Branch establish Industrial contacts
  and works closely
• with the Branch Officers and the Branch
  Mentor.

16
Branch Mentor

• Designed to maximize the interaction between
  the Student Branch
• and the local Section.
• Branch Mentor must be from Industry.
• Appointed by the local Section Chair, in
  consultation with the
• Branch members.
• A recent graduate with firsthand experience in
  Student Branch
• operations is an ideal candidate.
• Meets regularly with the Branch members and
  the Branch Counselor.
• Assists the Branch to develop effective
  programs.
• Provides a bridge between the Branch and the
  local Section.
• Position is optional but can help Branches
  stay connected.

17
Student Branch Committees
Having different committees can help you develop
a varied, broad-reaching program of activities.
Some key committees are

• Program Committee - responsible for planning and
  running the
• Branchs program of activities.
• Membership Committee - responsible for planning
  and carrying out
• Branch recruitment efforts, including promoting
  membership benefits
• to new and existing members.
• Publicity Committee - responsible for
  advertising all Branch activities.
• Finance Committee - responsible for fundraising
  activities.
• Nominating Committee - responsible for setting
  election guidelines
• and dates and finding suitable candidates.

18
IEEE Volunteerism
Most if not all the people you will work with on
IEEE activities are volunteers.
Be respectful of them and their time (plan
efforts) Make them feel their contributions are
important Make sure they get
recognition Thank them for their
participation Give them titles related to
activities Seek and get commitments
Make sure they feel they have input to the
process
19
BRANCH OPERATIONS

• Branch Program
• Design a varied and interesting
  schedule of events.
• Branch Resources
• http//www.ieee.org/students click Branch
  Operations
• Seek resources available to help you
  plan and implement
• your Branch program.
• Student Awards
• Ensure that students are aware of awards and
  scholarships
• available to them. Visit
  http//www.ieee.org/scholarships
• Branch News
• For the latest information http//www.ieee.org/bra
  nchnews

20
Branch Program

• Invite speakers on technical or professional
  subjects.
• Enter design competitions (e.g., Region
  Hardware
• and Software Design Contests).
• Hold a Student Professional Awareness Conference
  (S-PAC).
• Hold a Student Professional Awareness Venture
  (S-PAVe).
• Organize field trips to Industry.
• Mentor junior students.
• Organize sales of lab kits, lab manuals, resume
  books, solved past exams.

21
Branch Program (continued)

• Raise funds for charity or Student Branch
  projects.
• Publish a Student Branch Newsletter on the web.
  Develop a Student Branch web site. Free hosting
  web space
• at http//ewh.ieee.org
• Branch Chairs should use SAMIEEE to access
  current
• IEEE Student membership data
  http//www.ieee.org/samieee
• Participate in engineering awareness programs.
• Visit and organize joint activities with other
  Student Branches.
• Volunteer at a conference and help staff a
  membership booth.
• Host an annual Welcome Back or End of School
  picnic.
• Work with the local IEEE Section and Region.

22
Branch Planning

• Assess the state of your Branch (resources,
  people, money)
• Identify the major objectives for your Branch
  for this year
• (e.g., membership increase, some big event,
  retain existing
• members, seek new equipment)
• Identify the specific goals that will help you
  meet your objectives
• and identify the events that will make up your
  Branch Program to
• achieve these goals
• For each event, develop an Action Plan

23
Branch Planning
Goals
Events
Evaluate
The Plan!
Brainstorm!
Consider constraints
Your Annual Branch Plan is the result!
24
Branch Planning
Need Ideas Fast? try this Five Rules of
Brainstorming 1. Any ideas are valid (even
wacky ones). 2. Write everything down. 3.
Dont criticize or evaluate. 4. Dont be a
salesperson. 5. Ideas form in molecules, so
dont be afraid if everyone is silent Someone
keeps time (you need a limit!) and someone is
scribe to capture every idea.
25
Branch Planning

• Evaluate the results---
• Is there enough interest?
• What resources are needed?
• Will it achieve goals?
• What are the constraints of the Branch? (time,
  money, people)
• Take the attractive alternatives and ITERATE!

26
Branch Planning
Iteration may make earlier, rejected ideas more
desirable For example, This road trip will
need the extra funding, maybe running a coffee
machine isnt such a bad idea after all
27
Branch Planning

• Once you decide on a plan, put it into action!
• Assign people to duties
• Set a timeline, and milestones to be achieved
• Be REALISTIC!!
• Establish your financing and cash-flow

28
Branch Planning

• If you are coordinating some event, let people do
  their jobs.
• Keep people communicating with short status
  meetings
• Compliment people on accomplishments (a key to
  motivated
• volunteers
• Plan for the unexpected! Murphys Law
• Reward yourselves when it is all over
• Learn from your mistakes and leave documentation
  for future
• officers!

29
Branch Planning Workshop

• Develop a set of goals for the branch
• Brainstorm to find events
• Evaluate and create Branch plan and timeline of
  events
• Someone from the group will present (1 slide)
• State your assumptions!
• In second workshop, plan one event in detail
  all resources and
• timeline with milestones (and a second
  presentation!)

30
Branch Planning Workshop Scenario 1

• Apathetic University has its share of problems.
  Ellen, an
• enthusiastic member accepted the job of Branch
  Chair (nobody
• wanted it anyway!), but
• There are only 11 members (her friends in 4th
  year)
• Nobody else seems to know what an IEEE Student
  Branch is,
• including the recently appointed Branch
  Counselor, a new
• faculty member
• Ellen knows that the Branch is close to
  probation.
• SHE NEEDS YOUR HELP!!

31
Branch Planning Workshop Scenario 2
At the University of Life, the seniors seem to
slap together an executive committee every
September. There is a big EE class in this
school and the Student Branch Counselor is
enthusiastic but busy. The sophomores and
juniors even think IEEE is for the seniors
only. WHAT SHOULD THE BRANCH DO?
32
Student Branch Reporting Requirements

Each year, you must submit two reports to IEEE
Student Services. To encourage you to
complete these, the IEEE provides you with
funding - an incentive rebate. Remember,
IEEE wants to hear about your activities.

• Annual Plan of Activities
• due 1 November each year or two months after the
  academic year begins
• helps you plan your activities and budget for
  the year
• allotment based on Branch members as of 31
  December statistics
• allotment of either US50.00 (49 members or
  less)
• or US100.00 (50 members or more) upon receipt
  of plan.
• Annual Report of Activities
• due 1 May each year or two months after the
  academic year ends
• detailed report of activities for past year,
  including financial statements.
• rebate of US2.00 per Branch member as of 31
  December statistics.

33
The IEEE Student Branch Calendar

• A useful tool for planning purposes.
• A good way to remind Branch members of
  upcoming activities.
• Should list all award deadlines.
• Post on the student bulletin board or office
  door.
• Student Branch Secretary should keep it
  current.
• Generic calendar included in workbook.

34
Branch Resources

• Distinguished Lecturers Program sponsored by
  IEEE and
• other IEEE Societies.
• IEEE Computer Society Distinguished Lecturers
  Program.
• IEEE Program Resources Guide.
• Section and Section Student Activities Chair
  (Section SAC).
• Branch Counselor and Branch Mentor.
• Regional Student Representative (RSR) and
  Regional SAC (RSAC).
• IEEE Student Services Manager (IEEE HQ).
• Contacts listed in Workbook.

35
Branch Resources (continued)

• IEEE Student Concourse web site
• www.ieee.org/students
• Student Branch program information, awards and
  scholarships,
• all Student Branches listed with reported web
  sites and email
• addresses.
• IEEE Email
• Student Services Maintains Regional Student
  Branch Addresses
• Send to student-services_at_ieee.org
• web accounts at www.ieee.org/web/account
• Submit Reports by E-mail
• sbr1-reporting_at_ieee.org for Region 1
• (same format for Regions 1-10)

36
Branch Resources (continued)

• IEEE Student Branch All Magazine Package
• fee is US575.00 in 2006
• subscription package includes all 32 IEEE
  magazines
• available to all Student Branches
• Some magazines included are
• IEEE Spectrum magazine
• IEEE Potentials magazine
• IEEE Computer magazine
• IEEE Software magazine
• IEEE Internet computing magazine
• IEEE Power Engineering Review
• IEEE Micro magazine
• IEEE Personal Communications magazine

37
Branch Resources (continued)

• IEEE Student Branch Library Subscription to the
  All Society Periodicals
• Package (ASPP)
• only Student Branches whose main libraries
  subscribe to non-member
• ASPP subscription qualify for the discounted fee.
  
• US3700.00 in 2006
• includes all Society Transactions, Journals, and
  magazines,
• with a few exceptions.
• Student Branch must provide an adequate facility
  to store and
• display the publications.
• To qualify, the main university library where the
  Student Branch is
• located MUST have a current full ASPP (print
  or online) or IEL subscription.
• Orders must be placed on IEEE Stationery, signed
  by Branch
• Chair and Branch Counselor, and sent with
  full payment.

38
Student Branch Awards

• One of the BEST benefits of being a Student
  member.
• You should keep all your Branch members informed
  about the
• opportunities.
• Some are scholarships, others are fellowships or
  stipends.
• Still others are prizes for competitions.
• Recognition for the Branch, Branch Counselor,
  and students.

39
Student Branch Awards (continued)

• Regional Student Paper Competition
• Open to all undergraduate IEEE Student Members
• Chance to improve written and verbal
  communications skills
• Local competition at Branch determines winner
  for Area
• Competition winners from Area Competition go
  on to
• Regional Competition
• Regional prizes from Life Member committee (US
  800, 500, 200)
• See guidelines in Handbook or contact Regional
  Student
• Activities Committee Chair (RSAC)

40
Student Branch Awards (continued)

• IEEE Regional Exemplary Student Branch Award
• Award designed to encourage, through public
  recognition,
• exemplary Student Branch operation.
• Good goal to guide Branch planning efforts.
• No limit to the number of awards given.
• Nomination must be by an Officer of the Branch.
• Supporting documentation must be provided.

41
Student Branch Awards (continued)

• Outstanding Student Branch Counselor and Advisor
  Award
• To recognize the important contributions of the
  Counselor / Advisor.
• Over 300 Counselors and Advisors have been
  recognized since 1979.
• Sponsored by RAB and TAB.
• Up to 1 Counselor per Region recognized each
  year.
• Students must submit a nomination essay (1500 or
  less words).
• Nomination deadline is 28 February.

42
Student Branch Awards (continued)

• Larry K. Wilson Regional Student Activities Award
• To recognize the student most responsible for an
  extraordinary
• accomplishment associated with student
  activities.
• One winner per region.
• Commemorative plaque and 3 years free membership
  in the IEEE.
• Nomination deadline is 31 January.

43
Student Branch Awards (continued)

• Computer Society Richard E. Merwin Scholarship
• Up to 10 awards of US3,000.
• Juniors, seniors, and graduate students are
  eligible.
• Must be active in the Computer Society Branch
  Chapter at your
• school.
• Application deadline is 31 May.
  http//www.ieee.org/scholarships

44
Student Branch Awards (continued)

• Charles LeGeyt Fortescue Fellowship
• One year US24,000 award to a new graduate
  student.
• Must study at an accredited university in the
  U.S. or Canada.
• Application deadline is 31 January every other
  year.
• Other Awards
• IEEE Fellowship in Electrical History
• IEEE Neural Networks Council Conference grants
• www.ieee.org/scholarships

45
Student Branch Awards (continued)

• RAB Membership Growth Award
• Given by RAB (cannot apply for this) to the
  Branch in each
• Region that has highest growth (based on Branch
  size and
• growth --- not just actual numbers)
• Outstanding Student Certificate
• Available free from IEEE Student Services 1 per
  100 Branch
• Members (or fraction thereof) lettering done
  by IEEE for your
• Branch. Give them to deserving Student
  Members!
• Student Branch Support Certificate
• Available free from IEEE Student Services give
  to people in
• recognition of their support of your Branch.

46
MEMBERSHIP

• Student Membership Benefits
• Membership Group Discussion

47
Student Membership Benefits

• IEEE Spectrum magazine online and print
• IEEE Potentials magazine online and print
• The Institute online and print
• Xplore online access to subscriptions
  http//www.ieeexplore.org
• Discount on technical Society memberships and
  publications
• 50 discount in IEEE dues for students
  graduating the first year
• after graduation
• Leadership Experience and networking with
  Section, Industry Leaders
• IEEE Job Site http//www.ieee.org/jobs
• Email alias http//www.ieee.org/alias
• Financial Advantage programs
• Membership card

48
Student Membership Who Qualifies?

• Undergraduate or graduate students taking at
  least
• 50 of a normal full-time course of study in
  IEEE designated
• fields, Engineering, Computer Science and
  Information
• Technology, Physical Sciences, Biological and
  Medical
• Sciences, Mathematics, Technical Communications,
  Education, Management, Law and Policy.
• http//www.ieee.org/designatedfields

49
IEEE Student Membership Dues

• 30.00 US and Canada (Regions 1-7)
• includes Potentials magazine (5 issues per year)
  (online and print)
• includes Spectrum and the Institute (online and
  print)
• 25.00 all other areas of the world
• (Regions 8, 9 10)
• with option to subscribe to Potentials magazine
  for 5.00 (online and print)
• includes Spectrum and the Institute (online and
  print)

50
Membership Group Discussion
Q1. Why did you join the IEEE and why did you
become active? Q2. Why do some students neglect
to renew their IEEE membership? Q3. How would
you encourage a student to renew membership after
it has lapsed (expired)? Q4. How would
you attract a first year student to join
IEEE? Q5. How would you persuade students in
other departments to join IEEE?
51
FUNDRAISING

• There are 4 different kinds of money you may need
  to raise
• Operating money - for continual expenses.
• Seed money - an advance for an event.
• Subsidy money - to reduce the cost for members.
• Capital money - to buy things.
• Student Branch Operations Guide has a list of 19
  ideas.
• Brainstorming is a good way to think of ideas.
• Need to be aware of University Fundraising
  constraints
• Need to be careful not to tarnish the image of
  engineering.

52
FUNDRAISING

• Money Sources ( and/or in-kind contributions)
• Branch bank account
• Money from Branch Plan, and Rebate from Annual
  Report
• Fundraising events or activities
• School
• - Department Head, Dean, Students
  Association,
• Engineering Students Association
• IEEE
• - Local Section, Region
• - For S-PACs and S-PAVes IEEE USA SPAC
  and
• RAB/SAC/SPAA
• Local Industry

53
FUNDRAISING

• When asking for money.
• Donor must have money to give (not everyone
  does!)
• Put the request in writing and include a brief
  budget
• Convince them of the merits of your cause and
  how their
• involvement will help both you and them
• Show them that your proposal is well-thought out
  and that you are
• soliciting from others as well
• Give them time to make a decision and then
  follow-up
• Conduct Fundraising Workshop
• Question 1
• Question 2

54
S-PAC OVERVIEW

• What is an S-PAC?
• Student Professional Awareness Conferece
• S-PAC program goals
• Professional Awareness Issues
• S-PAC planning steps
• IEEE S-PAC funding sources
• Student benefits from S-PACs
• For More Information...

55
What is an S-PAC?

• Student planned and run conference
• (half to full day)
• Nontechnical career issues discussed
• High quality volunteer speakers
• Funding from IEEE, university and industry

56
S-PAC Program Goals

• To develop an awareness of engineering
  professionalism
• To enhance technical education
• To provide opportunities for personal
  development
• To encourage ongoing participation in IEEE

57
Professional Awareness Topics

• Category A Career growth
• Category B Working
• Category C Professional ethics
• and societal
  responsibility
• Category D Self-management
• Category E The engineer and public policy
• Category F Role of the professional society

58
S-PAC Planning Steps
1. Get Connected! 2. Begin
Planning 3. Select Speakers
4. Budget Planning
5. Ticket Sales and Publicity
6. Prepare for S-PAC day
7. After the S-PAC
59
IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW
Regional Activities Board (RAB)
IEEE USA
Student Activities
Committee (SAC)
Other RAB Committees
Career Policy Council (CPC)
Other IEEE USA Councils
Student Professional Awareness Activities RAB/SAC/
SPAA Chair
RSACs RSRs
Other CPC Committees
Student Professional (IEEE USA/SPAC) Awareness
Committee
Region
IEEE USA/SPAC Chair R1-6 S-PAC Coords.
(RSCs) R1-6 S-PAC Sup. Coords. (RSSCs) Two
Student Representatives RAB/SAC/SPAA Chair
Regional Director - Regional Student Activities
Chair - Regional Student Representative - Other
Regional Officers
Area or Council
Regional S-PAC Coordinator seeks funding on
behalf of students
Other Areas or Councils in a Region
Area or Council Officers
Students seek funding from
Other Sections in an Area or Council
Section Chair - Section Treasurer/Secretary -
Section Student Activities Chair - Other Section
Officers
Note IEEE USA/SPAC provides funds for speaker
travel. All other IEEE Regions 1-6
funds can be applied to S-PAC
operating expensese.g., IEEE Student
Member subsidies, printing, advertising.
60
Student Benefits From S-PACs

• Opportunities for personal development
• Skills development
• --- Team building
• --- Project management
• --- Marketing/sales
• --- Finance
• --- Communications
• Build self-confidence
• Industry connections

61
For More Information...
Regions 1 - 6 Ms. Sandra Kim Administrator,
IEEE USA IEEE-USA Office 1828 L Street N.W.,
Suite 1202 Washington D.C. 20036-5104 phone 1
202 785 0017 fax [phone] e-mail
Sandra.kim_at_ieee.org
Regions 7 - 10 Ms. Laura J. Durrett IEEE
Student Services Manager 445 Hoes Lane P.O.
Box 1331 Piscataway, NJ 08855-1331 phone 1
732 562 5523 fax. [phone] e-mail.
l.durrett_at_ieee.org
62
S-PAVe OVERVIEW

• What is an S-PAVe? Student Professional
  Awareness Venture
• S-PAVe Program Goals
• Ventures
• Elements of a Venture Proposal
• Venture Budget
• Funding and Support Letters
• Submission and Review Process
• For More Information...

63
What is an S-PAVe?

• Projects or activities conceived by IEEE
• Student Branches to develop an awareness of
• engineering professionalism
• Funded by IEEE through RAB/SAC/SPAA and
• IEEE USA SPAC
• Students develop the idea and submit a
• proposal for funding
• If approved, students receive funding to
• proceed with their planned venture and report
• results to IEEE

64
S-PAVe Program Goals

• Develop prototype activities/materials to
  enhance
• Student Member awareness of professional
  concerns
• Increase Student Membership, with focus on
• Freshmen, Sophomores, and Juniors
• Provide new services for Student Branch
  Membership
• Enable Student Branches to gain experience in
  project
• planning and organization

65
Ventures

• Can be of any nature except those that duplicate
  the
• Student Professional Awareness Conference
  (S-PAC)
• Suggested Formats Service, Workshop, Video,
• Simulation, Resource Materials
• Examples
• - Make a video tape depicting ethical dilemmas
• - Develop an in-house training program that
• instructs students on how to run a meeting
• - Establish a resume evaluation service
• - Create a computer package that gives basic
• ideas on setting up your own company
• Can span days, weeks or months, but should not
• generally exceed one school semester

66
Elements of a Venture Proposal

• Venture summary form (from IEEE)
• Venture description and milestone list
• Budget
• Support letters
• Student Branch Counselor
• Regional S-PAC Coordinator (Regions 1- 6 only)
• Financial support letter

67
Venture Budget

• One or two pages itemizing income sources and
  expenditures
• A base amount of funds is provided (up to
  US200.00)
• and additional funds on a matching basis
• One additional dollar of S-PAVe funds (over the
  base
• amount) may be requested for every dollar
  committed to
• the venture from other sources (e.g., IEEE
  Section,
• Student Branch, or local companies)
• All requested S-PAVe funds may not be awarded
• The maximum S-PAVe award is US500.00

68
Venture Budget Example

• Assume that US175.00 has been secured from the
  IEEE
• Section
• US375.00 can be requested from S-PAVe funds
• - US200.00 in base funding
• - US175.00 as a dollar for dollar match to
  Section funds
• Total income would be US550.00
• - US175.00 Section funds
• - US375.00 S-PAVe funds
• S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT
• BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR
• FUNDING.

69
Funding and Support Letters

• A Letter of Support indicates
• - Its author has read the proposal, likes
  it, and
• supports the Student Branch involvement
• - If appropriate, any amount of financial
  commitment
• Required Letters of Support
• - Student Branch Counselor
• - Regional S-PAC Coordinator (Regions 1-6
  only)
• A Letter of Financial Support is required from
  any
• funding source

70
Submission and Review Process

• Submit proposals at any time to
• Regions 1-6 IEEE-USA Manager, Professional
  Programs
• Regions 7-10 IEEE Student Services Coordinator
• Proposals are reviewed and awarded funds based
  on
• - Expected achievement of S-PAVe goals
• - Likelihood of success
• - Originality
• - Available funds
• Each proposal is evaluated on its own merit --
  not a contest
• The reviewing is performed by
• RAB/SAC/SPAA Chair RAB/SAC Chair IEEE USA
  SPAC Chair
• Award notification is made within 2 weeks

71
For More Information...
Regions 1 - 6 Ms. Sandra Kim Administrator,
IEEE USA IEEE-USA Office 1828 L Street N.W.,
Suite 1202 Washington D.C. 20036-5104 phone 1
202 785 0017 fax [phone] e-mail
Sandra.kim_at_ieee.org
Regions 7 - 10 Ms. Laura J. Durrett IEEE
Student Services Manager 445 Hoes Lane P.O.
Box 1331 Piscataway, NJ 08855-1331 phone 1
732 562 5523 fax. [phone] e-mail.
l.durrett_at_ieee.org
72
S-PAC/S-PAVe Workshop Exercise

• Develop an S-PAC/S-PAVe for your Branch
• Divide into groups of 4-6 people
• Select a scribe - record ideas
• Select a prophet - present ideas
• Select a timekeeper - ensure staying on
  track
• Brainstorm ideas for an activity
• Decide on an activity based on ranked ideas
• Strive to identify the critical issues and
  actions necessary
• to complete and S-PAC/S-PAVe
• Develop an action plan - Who does what by when?

73
S-PAC Scenario
MegaSchool State University
A large university with many engineering programs
has an IEEE Student Branch with 110 members and
1000.00 in the Branch Treasury. The total
enrollment in engineering is 1000 students with
250 in electrical engineering. The Branch wants
to have an S-PAC. It is the last week of
October. HOW SHOULD THEY PLAN THEIR S-PAC?
74
S-PAC Scenario
MicroSchool University
Your Student Branch has 85 members (15 hardcore)
in a school with a total engineering class of
400. Your school is in a somewhat remote, but
industrial area. The hardcores got excited
about an S-PAC after reading about it in a
promotional mailing they received from IEEE-USA
in December. It is the second week of
January. HOW SHOULD THEY PLAN THEIR S-PAC?
75
S-PAVe Scenario
Remote College
Your Student Branch has 70 members in a small
engineering school, in the suburbs of a medium
size city. Your Branch figures that an S-PAC may
be hard to do for your small Branch, so they
decide an S-PAVe might be easier. The members of
your Branch are pretty imaginative, and the
school is very supportive of the Branch. It is
mid October. HOW SHOULD THEY PLAN THEIR S-PAVE?
76
TIME MANAGEMENT

• Determine How You Spend Your Time
• Set Goals and Objectives
• Organize your Day
• Learn to Delegate

77
Determine How You Spend Your Time

• Document how much time you waste each day
• Television
• Telephone calls
• Meetings
• Breaks
• Handle correspondence effectively
• Touch a piece of paper only once
• Handle visitors tactfully
• Establish time limit for unexpected visitor
• Emphasize serving and helping people meet their
  needs
• Be firm but pleasant when you terminate a
  conversation

78
Set Goals and Objectives

• Visualize yourself achieving each goal
• Ensure goals are specific and measurable
• Select a general time frame for completion
• Set goals that will not allow for
  procrastination
• Do unpleasant things first
• Do simple tasks before complex tasks
• Attack goals with enthusiasm
• Find ways to enjoy working on each short-term
  goal
• Evaluate your performance
• Give yourself rewards

79
Organize Your Day

• Plan on paper -- Prepare a To Do list
• Make good use of entire day
• Use lunch hour effectively
• Use travel time productively
• Set deadlines
• Use a reward system
• Use a timer
• Combine activities
• Plan to stay one step ahead

80
Learn to Delegate

• Make person aware of relative importance of task
• Provide necessary information and resources
• Emphasize results rather than methods
• Secure a commitment
• Set deadlines
• Schedule review sessions
• Give incentives commensurate to the task
  accomplished