Transition Committee

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Transition Committee

• January 28, 2007

Town of Chebeague Island, Maine
July 1, 2007
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Todays Agenda

• 1. Budget David Hill
• Review budget submitted to the Legislature in
  2006
• Process and timetable for development of Town of
  Chebeague Island Budget for July 1, 2007 Town
  Meeting
• 2. What will the Town of Chebeague Island
  Look like on July 2? Donna Damon
• Recommended Organizational Structure
• Recommended implementation by July 2
• Recommended funding for establishing the Town
• 3. Hiring Process Mark Dyer
• Policy
• Process and timetable
• Statutory considerations
• 4. Report from the Marine Issues
  Subcommittee Leon Hamilton
• 5. Update on Education Subcommittee and
  public meeting in February Carol White
• 6. Contest for the design of a Town seal Donna
  Damon
• 7. Public Discussion

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Submitted February 24, 2006
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Why revisit this?

• As a reminder that we have had a budget for over
  a year
• Based on other islands, Cumberland, rough
  estimates
• Not as accurate as current budget, but fairly
  accurate
• To review the items that have been included in
  the budget
• To consider this as a starting point for the
  development of the final budget
• While recognizing that items may be higher or
  lower than budgeted, this is our budget of
  reference and well come as close to this budget
  as we can.

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PRELIMINARY TOWN BUDGET (revised February 17,
2006) REVENUES Property tax revenue 2,219,510
Change in deferred (uncollected) taxes
(37,500) Auto, snowmobile registrations/excises
48,500 Interest and lien costs

1,980 Hunting, fishing, shellfish licenses
1,200 Marriage, death, birth
licenses/certificates 400 Boat
registrations, excises
5,290 Building, electrical, plumbing permits
9,530 State revenue sharing
25,730 Homestead reimbursement
4,840 MDOT block grant 12,160 State
education subsidy 30,000 Rescue
fees 13,760 Parking violations
500 School lunch
2,000 Interest income
820 Mooring fees
5,020 Disposal fees
19,030 Total 2,362,770
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EXPENSES Administration Town administrator and
Selectmen 121,094 Assessor (part-time,
contract)
22,760 Treasurer, clerk, tax collector
62,577 Consulting engineer, land
planner 10,000 Legal and
professional 36,543 Total
252,973 Public Safety Police
81,223 Fire and rescue 114,151 Code
enforcement 12,060 Total
207,435 Public Works 150,000 Health,
sanitation and welfare Waste disposal
164,840 General assistance
7,000 Total 171,840
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Recreation 40,000 Education and
library Chebeague Island Library
44,960 Chebeague Island School (total)
281,900 Tuition MSAD 51
302,624 Transportation 55,000 School
capital outlay 25,000 Total
709,484 County Tax
107,485 Unclassified Cemetery
5,000 Elections 2,000 Planning
Board 3,322 Insurance
40,700 Street lighting
4,000 Abatements 996 Payment in
lieu of taxes/tax sharing outer islands
36,000 Dredging and wharf reserve accounts
30,000 Total 122,018
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Unbudgeted expenditures (contingencies)
56,653 Debt Service Town of Cumberland
settlement debt 29,250 MSAD 51
allocated debt 310,829 MSAD 51
settlement debt 129,803 Total
469,882 Capital Outlay Administration
25,000 Public works
25,000 Public safety
25,000 Total 75,000 TOTAL
EXPENSES 2,362,770
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BUDGET SUMMARY REVENUES Property taxes
2,182,010 Excise taxes
48,500 Interest and lien
costs 1,980    Total
taxes 2,232,490 Licenses and permits
16,420
Intergovernmental 72,730
Charges for services 16,260
Other revenues 24,870     
Total revenues 2,362,770
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Expenditures General government
252,973 Public safety
207,435 Public works
150,000 Health, sanitation and welfare
171,840 Recreation
40,000 Education and libraries
709,484 County tax
107,485 Unclassified
122,018 Unbudgeted expenditures (contingencies)
56,653 Debt service
469,882 Capital outlay
75,000     Total expenditures
2,362,770
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Local valuation 115,265,900 Amount
needed to be raised by taxes 2,219,510
Mill rate 19.26 Current
mill rate 18.80 Percent
increase 2.42 Current Mill Rate 18.80
per 1000 Tax on 150,000 home
2,820 Tax on 300,000 home
5,640 Post-Secession Mill Rate 19.26 per
1000 Tax on 150,000 home 2,889 Tax on
300,000 home 5,778
UPDATE Current Cumberland mill rate is 19.40
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Factors affecting the budget

• Inflation
• Oil prices affect almost everything
• New construction revenues
• More specific and identified cost estimates

• The bottom line
• We dont have all the answers but were on the
  right track
• Were doing our best to manage the budget to the
  best of our abilities

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Budget Development Process

• Each committee responsible for developing budgets
  for their area
• Bill Shane provided budget worksheets for each
  functional area with detailed line items
• These worksheets will be revised to reflect
  Chebeagues budgetary needs
• All worksheets will be combined into master
  budget
• Budget is combined with state and county
  obligations/support to generate mill rate

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Flowchart
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Sample of Expense Summary
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Sample of Cash Flow Projection
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Questions and Comments
Briefly!
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What will theTown of Chebeague IslandLook
like onJuly 2, 2007?
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Implement by July 2nd

• UP AND RUNNING!

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Funding to Establish the Town

• Prior to July 1st
• Donations from CICA
• Other donations of equipment and services
• Line of credit with TD Banknorth
• Intended to cover necessary expenses
• To be repaid immediately after 7/1/2007
• After July 1st
• Tax Anticipation Note (TAN)
• Money to run the town before taxes are collected
• Will be included in warrants at Town Meeting
• Property taxes, licenses and permits

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Questions and Comments
Briefly!
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Hiring Process
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• 1. Each position for employment with the Town of
  Chebeague Island will be described in a job
  description including key elements of the
  position, desired qualifications of applicants
  and proposed salary ranges.

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• 2. Desired qualifications for each position shall
  include, among other things, experience working
  as a municipal or school district employee on
  Chebeague Island in a comparable position.

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• 3. Each position opening and job description will
  be posted publicly on and off the island.

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• 4. Current employees of the Town of Cumberland or
  MSAD 51 with experience working on Chebeague
  Island will be contacted to determine whether
  they have an interest in being considered for
  positions comparable to their current positions
  with Cumberland or MSAD 51 and encouraged to
  apply for employment with the Town of Chebeague
  Island.

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• 5. In evaluating candidates for employment by the
  Town of Chebeague Island, applicants who are now
  employed by the Town of Cumberland or MSAD 51
  with experience working in comparable positions
  on Chebeague Island will receive preference over
  otherwise equally qualified applicants without
  experience working on Chebeague Island as
  Cumberland or MSAD 51 employees.

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• 6. The transition Committee will review all
  applications. Letters of intent to hire,
  including proposed salaries and benefits, will be
  offered to successful applicants. Hiring will be
  finalized on approval by the first Town Meeting.

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Tentative Hiring Timetable
(Recommendation to be approved by full Committee)

• Advertisements to be placed in Maine Sunday
  Telegram, Forecaster and other places announcing
  all positions ASAP
• Notices to be placed on Island, boat, etc.
• Responses must be received by March 7th
• Interviews to be conducted by Transition
  Committee during March
• Letters of intent will be drawn up with
  successful applicants for July 1st start
• All positions offered pending confirmation at
  town meeting

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Statutory Considerations

• Jobs that require state training
• Harbor Master
• Clam Warden
• Town Clerk
• Other positions that require state training
• Availability of state training
• Recommendation that people who might want one of
  these jobs should make arrangements to attend
  trainings

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Questions and Comments
Briefly!
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Report from the Marine IssuesSubcommittee
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Questions and Comments
Briefly!
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Update from Education Subcommittee
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Questions and Comments
Briefly!
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What will our Town seal look like?
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Questions and Comments
Unlimited