Information Technology Center Enterprise Print Management

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Information Technology CenterEnterprise Print
Management
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Implemented Solution at Lincoln University

• MFP Implementation Video (7 minutes)

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Enterprise Printing - Blind Spot

• Few know exactly what equipment they have
• Fewer still monitor supplies or post-acquisition
  spending
• Few know what users are operating what equipment
  and how they are using it
• Most pay only intermittent attention to output
  fleets
• Organizational responsibility is sometimes
  splintered
• Fairly low level of concern not perceived as a
  serious problem or an opportunity to cut cost

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Are MFPs the Answer?
MFPs reduce fleet sizes and operating costs
Copiers
Migrating from analog to digital
Printers
Copier
Large fleets that are aging

• Multifunction Systems
• Copy
• Print
• Fax
• Scan

Fax Machines
Often sit idle most of the day
Scanners
Network Printers
Often an ignored item
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Where Does Multifunctionality Fit?

• Copier vendors rapidly transition to digital
  technology
• All copiers will soon be MFP-capable
• MFPs strike a blow to print-only products
• Massive price erosion makes MFPs affordable
• Performance improvements
• Quality improvements
• Ease of use
• MFPs displace sales of stand-alone printers

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Benefits of MFPs

• Productivity
• Better Control (supplies, service and
  maintenance)
• Fewer assets to acquire and track
• Space and power savings
• Shared finishing and paper supplies
• Moves documents faster and at lower cost

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Is Multifunction Having an Impactin the Office?
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HP MFPs Complete Range
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HP Multi-Function Printers
HP LaserJet 9050mfp Same as HP LaserJet 9040mfp
plus Print Up to 50 ppm A4, 28 ppm A3 Copy Up to
50 ppm A4

• HP LaserJet 9040mfp
• Print
• First page out 8 sec 600 x 600 dpi
• Up to 40 ppm A4, 25 ppm A3
• 256MB memory, max 512MB
• Standard, 20GB hard disk
• 533MHz processor
• 300,000 pages per month
• 100-sheet multipurpose Tray 1, two
• 500-sheet input trays (2 and 3),
• 2000-sheet input Tray 4, 100-sheet
• automatic document feeder (ADF),
• Auto duplex unit
• HP PCL 5e, HP PCL 6, HP Postscript
• Level 3 Emulation
• Windows/Macintosh
• Fax
• Digital Fax Optional HP LaserJet MFP Analog Fax
  Accessory 300
• Scan

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Print Anywhere Application Software

• Print Anywhere Application Software
• HP Follow-Me Software
• Integration Issues
• Active Directory LDAP integration
• Smart Card Interface

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Gartner Recommendations

• Incorporate workgroup print function
• Manageability
• Network support
• Productivity
• Incorporate departmental copy function
• Paper handling (input output A3)
• Departmental productivity
• Incorporate consolidation functions
• Fax
• Incorporate new productivityfeatures
• Scan to e-mail, workflow

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Gartner Recommendations

• Think about value
• A documents value should exceed its cost
• Consolidation of resources
• Make the right technology choice
• Educate users
• To think about the types ofdocument creation
• Color or monochrome
• Printed or electronic