Integrated eGovernment Reporting

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• Integrated eGovernment Reporting
• May 2004

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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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What is the Integrated eGovernment Report?
The Integrated eGovernment Reporting process was
launched in December 2002 as a way of promoting
stronger integration among eGovernment and IT
functions and streamlining the reporting
requirements imposed on agencies.

• The original three components of the Integrated
  eGovernment Report were a data spreadsheet, GPEA
  Compliance Project Plans, and Agency eGovernment
  Tactical Plans. These components are interwoven
  and reinforce the relationship between various
  information technology and eGovernment
  activities.
• Agencies are encouraged to view the Integrated
  eGovernment Report as a set of tools for managing
  their eGovernment activities and for
  communicating information about eGovernment
  activities and priorities within an agency in a
  manner that will further develop a deep
  understanding across all staff of how different
  initiatives are related to one another.

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Background Previous Reporting Approach
Reports neither linked nor coordinated

• Agency GPEA Submissions
• Information collected on a PRA transaction basis
• Provide expected date of compliance

• Agency eGovernment Tactical Plans
• Provide information on current agency eGovernment
  activities
• Describe agency plans for supporting USDA
  eGovernment Strategic Plan

• Agency eAuthentication Reporting
• Identifies GPEA transactions that require an
  eAuthentication solution
• Created enterprise-wide functional and technical
  requirements

• Information Value Chain

• Current agency status and specific project plans
  for meeting GPEA mandates are not known
• Do not provide information on a form by form basis

• Most plans do not include estimated budget data
  or schedules for completing initiatives
• Some plans do not link to priorities in Agency
  GPEA Submissions
• Agencies were not asked to prioritize proposed
  initiatives

• Data collected so far do not provide sufficient
  detail to complete the Information Value Chain

• Does not include agency eAuthentication
  requirements on a form-by-form basis
• Does not address other agency eAuthentication
  needs

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eGovernment Tactical Plan - Information Value
Chain

• The information value chain is a key tool for
  enabling the transformation process.
• By highlighting the integration of information
  and functions, agencies are able to achieve
  eGovernment principles and improve service
  delivery

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Current Integrated eGovernment Report
Agency eGovernment Tactical Plan
Due Date April 30th
Due Date June 18th
GPEA Project Plans
Integrated Reporting Tool Information
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Who is Involved in Preparing the Integrated
eGovernment Report?
The eGovernment Working Group representative from
each agency chairs an eGovernment Steering
Committee comprised of individuals from a variety
of functions. Input from many of these
individuals is necessary to complete this report
including

• GPEA Coordinators
• Information Collection Coordinators
• IT Portfolio Managers
• Forms Managers
• Records Officers
• Business/Program Representatives

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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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Business Gateway Presidential Initiative
The Business Gateway (BG) Presidential Initiative
is a government-wide effort to reduce the burden
(financial and non-financial) associated with
Federal information collection requirements and
Government forms levied on citizens, businesses,
and Government.  

• The Business Gateway is comprised of two
  components 1) The Business Portal,  which will
  be the single access point for all the Federal
  government services and information needed to
  start, run and grow a business and 2) the E-Forms
  Catalog, a single electronic forms management
  infrastructure across Federal government designed
  to reduce the regulatory paperwork burden.
• Objectives of the initiative include
• - Improve GPEA compliance
• - Reuse data and solutions to reduce redundancy
  and cost
• - Cut across stovepipes and agency boundaries
  to improve customer service and Government
  efficiency
• - Deliver high quality services and
  infrastructure to agencies to free them to focus
  on their core missions

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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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What Actions Are Required to Complete the
Reconciliation?

• Agencies are required to maintain up-to-date
  information in the Integrated Reporting Tool on
  an ongoing basis. Due to changes resulting from
  the implementation of final eAuthentication
  guidance and improvements to the Integrated
  Reporting Tool, each agency is required to
  perform a data reconciliation process to verify
  that the information in the Integrated Reporting
  tool is accurate and reflects the information and
  intentions of each agency.
• By June 18th 2004, at the close of the
  reconciliation process, each Agency Head will be
  required to certify through signature on a
  memorandum that the information in the Integrated
  Reporting tool is correct. This will include
  data related to
• 1) eAuthentication assurance level requirements,
  
• 2) commitments to migrate to the USDA
  eAuthentication service, and
• 3) GPEA compliance plans.
• The reconciliation process will not be considered
  completed until the Agency Head has certified
  through signature on a memorandum that the
  information and commitments in the Integrated
  eGovernment Report (the collection of information
  in the IR Tool and other documents) is complete
  and accurate.

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Data Reconciliation Process Steps

• Completing the current Integrated eGovernment
  Report consists of several activities aimed at
  correcting and/or reconciling existing data and
  adding new information. The specific steps that
  each agency should address to accomplish to
  complete the report are described below.
• Assess interactions in the IR Tool that are
  impacted by the final version of the OMB
  E-Authentication Guidance.
• Final E-Authentication guidance was
  issued by OMB in December 2003. An analysis of
  the impact of this guidance on interactions in
  the tool for which an assurance level had already
  been assigned revealed that about 500
  interactions in the IR Tool are impacted by the
  changes resulting from this guidance. A report
  of the affected interactions, if any, will be
  provided to the eGovernment Working Group
  representative and the GPEA Coordinator in a
  separate e-mail. As a general rule, the
  suggested assurance level of all 500 of these
  interactions would be decreased by 1 level if the
  new OMB Guidance is applied to the existing
  Impact Profile Assessment data. Each interaction
  listed for an agency should be reviewed and
  discussed with the appropriate program area so
  that a final decision on the assurance level can
  be made.

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Data Reconciliation Process Steps - Continued

• Review interactions in the IR Tool that require
  an authentication assurance level 3 or 4.
• These interactions should be carefully
  reviewed to see if mitigating controls allow
  their assurance level to be decreased to level 1
  or 2. If a level 3 or 4 is required, then a
  written narrative justifying the agencys
  business decision for this level of assurance
  must be developed. This narrative should be
  submitted to OCIO as an attachment to the Agency
  Head's certification memorandum.
• Review interactions in the IR Tool that have no
  GPEA compliance date, or whose GPEA compliance
  date is beyond 2004.
• These interactions should be carefully
  assessed to determine whether they are in fact
  practicable, and to work to implement a GPEA
  compliance plan. Compliance plans for all
  interactions with a GPEA compliance date beyond
  todays date should be completed and submitted to
  OCIO as an attachment to the Agency Head's
  certification memorandum. The remaining list of
  "not practicable" interactions should be
  certified as accurate by your Agency Head.
• NOTE The CIO has committed USDA to 100
  GPEA compliance by the end of FY 2004.

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Data Reconciliation Process - Continued

• Evaluate interactions in the IR Tool that require
  electronic authentication but which do not have
  an assurance level OR an eAuthentication
  integration date.
• All interactions which require electronic
  authentication should have an assurance level as
  well as a planned eAuthentication integration
  date. This includes interactions which presently
  use a different form of electronic
  authentication. Integration plans for all
  interactions with a planned eAuthentication date
  later than 2004 should be completed and submitted
  to OCIO as an attachment to the Agency Head's
  certification memorandum.
• Validate URLs for all interactions that offer an
  electronic form or other electronic option (GPEA
  compliant capability).
• Each interaction for which an electronic form or
  other electronic option for transacting business
  is available should provide an accurate URL.
  Where URLs are already present, the link should
  be verified.

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Data Reconciliation Process - Continued

• Review each interaction to complete new fields
  and update others.
• Every interaction will need to be
  reviewed to complete data in several new fields.
  Additionally, because the new release of the IR
  Tool is more tightly integrated with the
  Enterprise Architecture repository and the
  WorkLenz tools, the universe of responses has
  changed for some existing fields. When a user
  modifies an interaction, they will be prompted to
  update some fields that previously had
  information.

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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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Integrated Reporting Tool

• The Integrated Reporting Tool stores and displays
  information about each USDA online and
  paper-based interaction between USDA and the
  public. This may be a form or a different form
  of information exchange.
• Information captured about each interaction now
  includes
• Interaction Information
• Forms Information
• Business Information
• IT Information and
• eAuthentication Information
• New features of the IR Tool include
• Data Integrity features (agency data may only be
  manipulated by agency personnel and eGovernment
  personnel
• Improved usability
• Adherence to the new USDA web presence style
  guidelines
• Updates to the eAuthentication assurance level
  calculations in accordance with the finalized OMB
  E-Authentication Guidance

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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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eAuthentication Assurance
OMB E-Authentication Guidance OMB has released
final guidance on how to assess the systems and
interactions that require eAuthentication. Many
interaction assessments that were completed
previously in the Integrated Reporting Tool will
result in a lower assurance level when following
the new guidance. Assurance level guidance is
available through the OMB Guidance, but the
decision of which assurance level to apply to an
individual interaction is at the judgment of the
business owner and the Agency decision maker.
Information about mitigating controls that may
reduce the required assurance level is available
from the eGovernment eAuthentication
team. Assurance Level Calculator The
eAuthentication Assurance Level calculator is
available to assist in applying the final OMB
E-Authentication Guidance to interactions or
applications. It is available for download from
the IR Tool or from the eGov web site. The
questions in the Assurance Level calculator
require a knowledge of the impact of an
authentication error, and may be more easily
answered after a risk assessment of the
application or interaction which requires
electronic authentication.
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Agenda
I. Introduction and Purpose II. New
Initiatives III. Data Reconciliation Process IV.
IR Tool Demo V. eAuthentication Assurance
Level VI. Contact Information
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Integrated Reporting Tool Contact Information
Integrated eGovernment Reporting/GPEA
Coordinator Nancy Sternberg 202 720 6746 Acting
Records Manager Barbara LaCour 202 690
3318 Paperwork Reduction Act Coordinator/Business
Gateway Lead Marty Mitchell 202
720-8109 eGovernment Program eGovernment 202 720
6144 egov_at_usda.gov