AYP District and School

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AYP District and School

• Fall 2007
• Title I Workshops

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AYP TIMELINE FOR SCHOOLS (Consequences apply only
to schools receiving Title I funds) District
Responsibility
Implement
Plan

For
AYP
AYP
Alternative

Governance
WASL 2004
WASL 2003

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AYP
AYP
AYP
AYP
AYP


2004-2005
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Step
Step
Step
Step
Step
Identified for School Improvement
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Parent Notification (District and School
Improvement Non-Regulatory Guidance B-6)

• An explanation of what identification means and
  how their childs school compares to other
  schools served by the district and SEA in
• terms of the academic achievement of its
  students.
• The reasons for identification, such as one or
  more subgroups not meeting academic proficiency
  targets.
• An explanation of what the school, district, and
  state are doing to support the schools.
• An explanation of how parents can be involved in
  addressing the academic issues that led to
  identification.
• An explanation of the parents option to transfer
  their child to another school in the district or
  to access supplemental educational services
  (SES).

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Guidelines for Communicating with Parents

• Clarity and timeliness are essential and must be
• Provided in an understandable and uniform format.
• In a language parents can understand.
• Provided directly to parents through regular mail
  or by email and through broader means of
  communication, such as Internet, the media, and
  through public agencies serving students and
  their families.

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Eligible Students

• All students enrolled in Title I schools
  identified for school improvement, corrective
  action, or restructuring are eligible to transfer
  to another public school that is not in school
  improvement.
• This requirement applies whether the school in
  which a child is enrolled administers Title I as
  a schoolwide program Section 1114 or as a
  targeted assistance program Section 1115.

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What information must the district provide to
both parents and the public? (district and
School Improvement Non-Regulatory Guidance B-7)

• In addition to providing school improvement
  information to parents and the public, the
  district must publish and disseminate information
  explaining
• What the school is doing to address the problem
  of low achievement.
• What the district or SEA is doing to help the
  school address the problem.

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School Improvement

• STEP 1
• A school that does not make AYP for two
  consecutive years, as defined by the states
  accountability system, must be identified for
  school improvement.
• Develop/Review School Plan
• Implement Public School Choice

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School Improvement

• STEP 2
• If a school in school improvement status does
  not make AYP for a second consecutive year, the
  school must be identified for Step 2 of school
  improvement.
• Review School Plan
• Continue Public School Choice
• Implement Supplemental Educational Services

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Corrective Action

• STEP 3
• Revise School Plan to Address Actions
• Continue Public School Choice
• Continue Supplemental Educational Services

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School Restructuring

• STEP 4
• Continue Public School Choice
• Continue Supplemental Educational Services
• Develop a Restructuring Plan and make necessary
  arrangements to carryout alternative governance
  in STEP 5

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What is required of the school?

• The school must develop a required two-year plan
  that addresses the academic issues that caused
  the school to be identified for school
  improvement -
• within three months -
• in consultation with parents, school staff,
  district staff, and outside experts.

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What topics must the plan address?

• The plan should be comprehensive, highly
  structured, specific, and focused on the schools
  instructional program.
• The plan must address
• core academic subjects and the strategies used to
  teach them.
• professional development.
• technical assistance.
• parent involvement.
• measurable goals.

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School Plan Requirements

• Incorporate strategies based on
  scientifically-based research, that strengthen
  core academic subjects and address the specific
  academic issues that caused the school to be
  identified.
• Assure that not less than 10 of the schools
  Title I funds are set aside for professional
  development and specify how those funds will be
  used.
• (Section 9101(34))
• Establish specific annual measurable objectives
  for continuous progress for each group of
  students.

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School Plan Requirements

• Describe how parents of enrolled students will be
  informed and promote effective parent
  involvement.
• Define the responsibilities of the school,
  district, and SEA.
• Incorporate activities before and after the
  regular school day.
• Incorporate a teacher mentoring program.

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Public School Choice Supplemental Services

Adequate Yearly Progress
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Public School Choice

• Public School Choice allows a parent to transfer
  their child out of a school that has been
  identified for school improvement into a school,
  served by the district, that has not been
  identified for school improvement. This option
  must be given to parents no later than the first
  day of the school year following such
  identification.
• Section 1116(b)(1)(E)(i)

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Who must offer choice

• Districts receiving funds under Title I are
  required to make choice available to all students
  in qualifying schools.
• Students who are enrolled in Title I schools are
  eligible to transfer to another school if their
  school has been identified as in
• school improvement.
• corrective action.
• restructuring.

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Duration of the transfer

• Once a child has transferred to another school as
  a result of school choice, the school district
  must permit the child to remain in that school
  until the child has completed the highest grade
  in that school.
• HOWEVER
• The obligation to provide or pay for
  transportation for the child ends at the end of
  the school year when it is determined that the
  school from which the child transferred is no
  longer identified for school improvement.

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Eligible Students

• All students enrolled in Title I schools
  identified for school improvement, corrective
  action, or restructuring are eligible to transfer
  to another public school that is not in school
  improvement.
• This requirement applies whether the school in
  which a child is enrolled administers Title I as
  a schoolwide program Section 1114 or as a
  targeted assistance program Section 1115.

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Notification to parents

• A district must provide an explanation of the
  choice option to all parents of students enrolled
  in Title I schools that have been identified for
  school improvement, corrective action, or
  restructuring.
• This notification must be in a comprehensive,
  easy-to-understand format and, to the extent
  practicable, in a language the parents can
  understand.

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Notification to parents

• The notification must-
• Inform parents that their child is eligible.
• Identify each school parents can select.
• Include information on the academic achievement
  of the schools that the parents may select.
• Explain that services are free to the parents.
• Explain how students become eligible.
• Explain how the district will notify parents
  about enrollment dates and start dates.
• Give information regarding who parents should
  contact with questions.

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No options within district

• If there are no options within a school district,
  parents must still be notified that their childs
  school is identified for improvement.
• Notification may also inform parents of the
  option of receiving SES for those children who
  are eligible.

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Choice options

• Students must be given the option to transfer to
  other public schools within the district.
• The choices made available to students may not
  include schools identified for improvement (or
  corrective action or restructuring) under Title
  I.

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Choice outside the district

• If all schools in a grade level are in school
  improvement within the district or the district
  has only one school, the district must make
  reasonable attempts to contact surrounding
  districts that can accept transfers. The
  surrounding districts are not obligated to accept
  the transfers.

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Schools receiving students

• A school that receives students under this
  program must ensure that transferring students
  are enrolled in classes and other activities in
  the school in the same manner as all other
  students in the school Section 1116(b)(1)(F).

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Supplemental Educational Services

• Supplemental educational services are additional
  academic instruction designed to increase the
  academic achievement of students in schools in
  need of improvement. These services must be
  consistent with the content and instruction used
  by the local education agency (district).
• 
  Section 1116(e)(12)(C)

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Definition of services

• Supplemental Educational Services can include
• Tutoring
• Remediation
• Other educational intervention
• Must be high quality, research based and
  specifically designed to increase student
  academic achievement
• Must occur outside the regular school day

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District Responsibilities

• A district must
• Notify parents about the availability of
  services, at least annually Section
  1116(e)(2)(A).
• Help parents choose a provider, if requested
  Section 1116(e)(2)(B).
• Determine which students should receive services
  if not all students can be served Section
  1116(e)(2)(C).
• Assist the SEA in identifying potential providers
  within the district Section 1116(e)(4)(A)).
• Protect the privacy of students who receive SES
  Section 1116(e)(2)(D).

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Notice to Parents

• In general, a district should work to ensure that
  parents have comprehensive, easy-to-understand
  information about SES Section 1116(e)(2).
• At least annually, a district must provide notice
  to the parents of each eligible student regarding
  the availability of SES.

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Contents of the Notice

• This notice must
• Identify each approved service provider within
  the district or in its general geographic
  location Section 1116(e)(2)(A)(ii).
• Describe the services, qualifications and
  evidence of effectiveness for each provider
  Section 1116(e)(2)(A)(iii).
• Describe the procedures and timelines that
  parents must follow in selecting a provider to
  serve their child Section 1116(e)(2)(A)(i).
• Be easily understandable, in a uniform format,
  including alternate formats upon request, and to
  the extent practicable, in a language the parents
  can understand Section 1116(e)(2)(A).

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Deadlines

• A district may establish a reasonable deadline by
  which parents must request services.
• A district should make certain that parents have
  sufficient time, information, and opportunity to
  make these decisions.

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Eligible Students

• Eligible students are all students from
  low-income families who attend Title I schools
  that are in their second year of school
  improvement, in corrective action, or in
  restructuring.
• In either a schoolwide or a targeted assistance
  program, all low-income students are eligible.
• If sufficient funds are not available to serve
  all eligible children, a district must give
  priority to the lowest-achieving eligible
  students (See A-5 of the SES Guidance) Section
  1116(b)(10)(C).

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Disclosure of Student Info.

• A district may disclose a list of students
  eligible to receive SES to possible providers
  only with the prior written consent of the
  students parents. Districts must comply with
  the prior written consent requirements of the
  Family Educational Rights and Privacy Act (FERPA)
  when disclosing information on students under the
  SES program.
• (For more information, please see 34 CFR 99.30,
  available at http//www.ed.gov/policy/gen/reg/fer
  pa/index_pg4.html9930.)

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Parent Selection of Providers

• Parents may select any provider from the
  state-approved list, as long as that provider is
  able to provide services in or near the area
  served by the district, which may include
  approved providers that use e-learning, online,
  or distance learning technology to provide SES.
• If requested by parents, districts must assist
  parents in the selection of a provider. However,
  parents are not required to accept the districts
  recommendation for an SES provider.

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District/Provider Agreement

• Once parents select a provider for their child,
  the district must enter into an agreement with
  the provider that includes the following
• Specific achievement goals for the student, which
  must be developed in consultation with the
  students parents Section 1116(e)(3)(A).
• A description of how the students progress will
  be measured and how the students parents and
  teachers will be regularly informed of that
  progress Section 1116(e)(3)(A) and (B).
• A timetable for improving the students
  achievement Section 1116(e)(3)(A).

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District/Provider Agreement

• A provision for termination of the agreement if
  the provider fails to meet student progress goals
  and timetables Section 1116(e)(3)(C).
• Provisions governing payment for the services,
  which may include provisions addressing missed
  sessions Section 1116(e)(3)(D).
• A provision prohibiting the provider from
  disclosing to the public the identity of any
  student eligible for or receiving SES without the
  written permission of the students parents
  Section 1116(e)(3)(E).
• An assurance that SES will be provided consistent
  with applicable health, safety, and civil rights
  laws Section 1116(e)(5(C).

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Provider Responsibilities

• A provider is responsible for meeting the terms
  of its agreement with the district (See G-2 of
  the SES Guidance), including
• Enabling the student to attain his or her
  specific achievement goals (as established by the
  district, in consultation with the students
  parents and the provider) Section
  1116(e)(3)(A).
• Measuring the students progress, and regularly
  informing the students parents and teachers of
  that progress Section 1116(e)(3)(A) and (B).

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Provider Responsibilities cont.

• Adhering to the timetable for improving the
  students achievement that is developed by the
  district in consultation with the students
  parents and the provider Section 1116(e)(3)(A).
  
• Ensuring that it does not disclose to the public
  the identity of any student eligible for or
  receiving SES without the written permission of
  the students parents Section 1116(e)(3)(E).
• Providing SES consistent with applicable health,
  safety, and civil rights laws Section
  1116(e)(5)(C).
• Providing SES that are secular, neutral, and
  non-ideological Section 1116(e)(5)(D).

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Extreme Demand

• If there are no approved providers that offer
  services in a district, the district may request
  an exemption from the SEA of all or part of the
  SES requirement.
• An SEA may only grant an exemption if it
  determines that
• (1) none of the approved providers can make their
  services available in the district or within a
  reasonable distance of that area, and
• (2) the district provides evidence that it cannot
  provide these services Section 116(e)(10)(A).

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SEA Responsibilities

• The SEA has a number of responsibilities in
  ensuring that eligible students receive
  additional academic assistance. The SEA must
  identify providers, maintain a list of providers,
  and monitor services.
• Section 1116(e)(4)

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SEA Responsibilities

• Specifically, the SEA must
• Consult with parents, teachers, districts, and
  interested members of the public to promote
  maximum participation by providers to ensure, to
  the extent practicable, that parents have as many
  choices as possible.
• Provide and disseminate broadly, through an
  annual notice to potential providers, the process
  for obtaining approval to be a provider of SES.
• Develop and apply objective criteria for
  approving potential providers.

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SEA Responsibilities

• Maintain an updated list of approved providers,
  across the state, by school district, from which
  parents may select.
• Develop, implement, and publicly report on
  standards and techniques for monitoring the
  quality and effectiveness of services offered by
  approved SES providers, and for withdrawing
  approval from providers that fail, for two
  consecutive years, to contribute to increasing
  the academic proficiency of students served by
  the providers.
• An SEA should also give school districts a list
  of approved providers in their general geographic
  locations.

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SEA options

• As part of its process to approve providers and
  ensure that SES are of the highest quality, an
  SEA may establish certain program design criteria
  for providers to meet. For example
• Setting a range for an acceptable student/tutor
  ratio.
• Establishing a range for acceptable rates that
  providers may charge.
• Developing a policy for providers use of
  financial incentives.

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Important Note

• While SEAs do have this authority, it is
  important to note that districts may not impose
  requirements on program design.
  
• For more information see sections B-3 and B-4 of
  the SES Non-Regulatory Guidance.

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Identification and Approval of Providers

• An SEA must develop and apply objective criteria
  for approving SES providers. The criteria for
  approving providers, as well as the list of
  approved providers, must be published.

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Identification and Approval of Providers

• In conducting its approval process, the SEA must
  ensure that each provider it approves
• Has a demonstrated record of effectiveness in
  increasing student academic achievement Section
  1116(e)(12)(B)(i).
• Will use instructional strategies that are high
  quality, based upon research, and designed to
  increase student academic achievement Section
  1116(e)(12)(C).
• Provides services that are consistent with the
  instructional program of the district and with
  state academic content and achievement standards
  Sections 11116(e)(5)(B) and 1116(e)(12)(B)(ii).

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Identification and Approval of Providers

• Is financially sound Section 1116(e)(12)(B)(iii)
  .
• Will provide SES consistent with applicable
  federal, state, and local health, safety, and
  civil rights laws Section 1116(e)(5)(C).
• The criteria that an SEA uses should be developed
  in
• consultation with districts, parents, teachers,
  and other
• interested members of the public in order to
  promote
• participation by the maximum number of providers
  and to
• ensure, to the extent practicable, that parents
  have as many
• choices as possible Section 1116(e)(4)(A).

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Maintaining and Updating the Provider List

• An SEA must maintain a list of all approved
  providers in the state. This list must
• Identify which providers have been approved to
  deliver SES in each district.
• Identify those providers whose services are
  accessible through technology such as distance
  learning.
• Include a brief description of the services,
  qualifications, and demonstrated effectiveness of
  each provider.

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Approved providers

• A list of providers can be obtained on the OSPI
  website.
• 1. Go to www.k12.wa.us.
• 2. See the blue bar approximately 1 inch from
  the top of the screen.
• 3. Move the curser to programs and click on
  Title I/LAP.
• 4. On upper left hand side look for Title I and
  then
• click on supplemental services.
• 5. Open the document listed SES Approved
  Providers.

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Obligations under IDEA or 504

• SEAs and districts that arrange for SES must
  ensure that eligible students with disabilities
  and students covered under Section 504 may
  participate. Furthermore, the SES within each
  district and within the state may not
  discriminate against these students.
• Consistent with this duty, a district may not,
  through contractual or other arrangements with a
  private provider, discriminate against an
  eligible student with a disability or an eligible
  student covered under Section 504 by failing to
  provide for appropriate SES with necessary
  accommodations.
• Such services and necessary accommodations must
  be available, but not necessarily from each
  provider.

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Who provides services

• SES providers may be-
• Public or private school entities.
• Public or private institutions of higher
  education.
• For profit or nonprofit organizations.
• Faith-based organizations.
• Organizations that provide distance learning
  technology are also eligible.
• All potential providers must submit an
  application and be approved by OSPI.

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Districts as Providers

• If a district is in need of improvement or
  corrective action, the district may not be an SES
  provider.
• Schools within such an identified district that
  are not identified for improvement, corrective
  action, or restructuring may apply to be approved
  providers.
• If a district has been approved as an SES and is
  then identified as in need of improvement, the
  SEA must require the district to cease offering
  SES.

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Teachers as Providers

• Teachers who work in a school or a district
  identified as in need of improvement may be hired
  by any state-approved provider (including a
  district provider that is not in need of
  improvement) to serve as tutors in its program.

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Demonstrated Record of Effectiveness

• An SEA must determine what constitutes suitable
  evidence of a demonstrated record of
  effectiveness for the purposes of approving
  providers Section 1116(e)(4)(B).
• A district may not refuse to permit a
  state-approved provider to serve because the
  district disagrees with the providers program
  design.

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Highly Qualified Staff

• The highly qualified teacher requirements of
  Sections 1119 and 9101(23) of the ESEA do not
  apply to SES providers.
• Section 200.47(b)(3) of the Title I regulations
  (34 C.F.R. 200.47(b)(3)) specifically prohibits
  an SEA from requiring a provider to hire only
  staff who meet these requirements.

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Monitoring Providers

• An SEA must develop and implement standards and
  techniques for monitoring the quality,
  performance, and effectiveness of the services
  offered by approved SES providers.
• These quality control standards and techniques
  should be consistent with the initial criteria
  developed for identifying potential providers
  Section 1116(e)(4)(D).

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Termination of Providers

• The statute requires an SEA to remove from the
  approved list any provider that fails, for two
  consecutive years, to contribute to increased
  student proficiency relative to state academic
  content and achievement standards Section
  1116(e)(4)(D).
• A provider must be removed from the list if, at
  any time, it fails to provide SES consistent with
  applicable health, safety, and civil rights
  requirements.

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Resources

• Public Law 107-110 Section 1116
• Public School Choice Non-Regulatory Guidance
  http//www.ed.gov/policy/elsec/guid/schoolchoicegu
  id.doc
• Supplemental Education Services Non-Regulatory
  Guidance http//www.ed.gov/policy/elsec/g
  uid/suppsvcsguid.doc

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District Improvement

• NCLB
• Requirements

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ONE District AYP Matrix
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Title I RegulationsSec.200.51 Notice of SEA
Action

• Identification for Improvement
• SEA must promptly provide to parents of each
  student enrolled in a school served by the
  district-
• 1. Reasons for identification.
• 2. How parents can participate in
  improving the district.

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Sec.200.51 Notice of SEA Action

• (B)(2)(i) If the State does not have access to
  individual student addresses, it may provide
  information to the district for distribution to
  parents.

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200.52 District Improvement

• Improvement Plan
• (1) Not later than 3 months after
  identification.
• (2) Must consult with parents, school staff,
  and others in developing or revising its
  improvement plan.

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District Improvement Plan

• (3) The district must implement the improvement
  plan no later than the beginning of the school
  year following the year in which the district was
  identified for District Improvement

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District Improvement Plan

• The district improvement plan must
• (i) Incorporate strategies, grounded in
  scientifically-based research, that will
  strengthen instruction in core academic subjects
  in schools served by the district
• (ii) Identify actions that have the greatest
  likelihood of improving the achievement of
  participating children in meeting the states
  academic achievement standards
• (iii) Address professional development needs of
  the instructional staff (10 of the SEA Title I
  annual allocation)
• (A) May include funds reserved by schools in
  improvement for professional development but
• (B) May not include funds reserved for
  professional under section 1119 of ESEA

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District Improvement Plan

• (iii) Address professional development needs of
  the instructional staff (10 of the SEA Title I
  annual allocation)
• (A) May include funds reserved by schools in
  improvement for professional development but
• (B) May not include funds reserved for
  professional under section 1119 of ESEA.

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District Improvement Plan

• (iv) Include specific measurable achievement
  goals and targets
• (A) For each of the groups of students
  identified in AYP and
• (B) That are consistent with AYP
  requirements.

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District Improvement Plan

• (v) Address
• (A) The fundamental teaching and learning needs
  in the districts schools and
• (B) The specific academic problems of
  low-achieving students, including a determination
  of why the districts previous plan did not meet
  with success.

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District Improvement Plan

• (vi) As appropriate, incorporate activities
  before school, after school, during the summer,
  and during any extension of the school year.

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District Improvement Plan

• (vii) Specify the responsibilities of the SEA and
  district under the plan, including the technical
  assistance the SEA provides under paragraph (b)
  and the districts responsibilities under section
  1120A and
• (viii) Include strategies to promote effective
  parental involvement in the districts schools.

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SEA Responsibility

• If requested, the SEA may provide technical
  assistance to the district in
• development and implementation of the districts
  plan and/or
• working with schools needing improvement.
• State assistance must focus on scientifically-
  based methods and instructional practices.

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Sec. 200.53 Corrective Action

• Implement a system of corrective action
  consistent with
• state law
• Continue to make available technical assistance
  and
• Take at least one of the following actions
• Defer program funds
• Require curriculum based on state standards and
  require staff to participate in professional
  development
• Replace personnel
• Remove schools from the districts jurisdiction
• Appoint administrators to replace district
  superintendent and school board
• Restructure district and
• Public School Choice.