Determining the Students Withdrawal Date

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Determining the Students Withdrawal Date

• Lesson 2

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Objective

• Determining a students withdrawal date

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Slide Title
Live Meeting Poll

• Is your school required by an outside entity to
  take attendance?
• Yes
• No

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4
Schools Required to Take Attendance

• Students withdrawal date
• Last date of academic attendance as determined by
  institution
• Attendance records provide most precise
  withdrawal date
• Date of the institutions determination that the
  student withdrew
• No later than 14 days after the student ceased
  attendance (unless policy school operates under
  is more strict)

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Determining Withdrawal Date

• Example
• October 10 School runs periodic check on
  attendance records and finds students last date
  of attendance is October 1
• If student does not return by October 15
• October 1 is students last date of attendance
• October 10 is date of the institutions
  determination that the student withdrew
• If student does not return by October 15, by what
  date does school return any unearned funds?

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Poll Question
Live Meeting Poll

• For this example, the school returns any
  unearned funds by what date?
• October 14
• October 31
• November 14
• November 24
• November 30

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7
Schools Not Required to Take Attendance

• Official Withdrawals
• Date began schools withdrawal process
• Date otherwise provided notice of intent
• Unofficial Withdrawals
• Category 1 Withdraw without notification due to
  circumstances beyond students control
• Date determined by school
• May be date of circumstance or related date
• Category 2 All other unofficial withdrawals
  without notification
• Midpoint of Payment Period or Period of
  Enrollment
• Documented date that school determines more
  accurately reflects date student ceased
  enrollment - last date of academically-related
  activity

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Schools Not Required to Take Attendance

• At least one passing grade
• R2T4 calculation not required
• No withdrawal date
• No passing grades
• Academic grading policies

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Schools Not Required to Take Attendance

• Date of Academically-Related Activity as
  Withdrawal Date
• May use documented date of attendance at an
  academically-related activity
• If student provides official notification and
  also attends an academically-related activity,
  school has a choice of these two dates
• School should choose date that most accurately
  reflects students withdrawal date

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Slide Title
Live Meeting Poll

• Documentation of a students attendance at an
  academically-related activity can be provided by
  the student. A students self-certification of
  attendance at an academically-related activity
  can be sufficient documentation.
• Yes
• No

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11
Business Process Worksheet

• Review BPW Step 4
• Determine Withdrawal Date

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Discussion Questions

• How have you determined the date of withdrawal
  from programs which are not externally required
  to record attendance?
• What strategies have you seen that worked for
  contacting faculty about documenting
  academically-related activities?