Welcome Overtime Eligible Employees

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WelcomeOvertime Eligible Employees
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South Dakota Board of Regents

• Payroll Cycle Shift

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System-wide Implementation

• System Decision
• Impact to all employees that are benefit eligible
• Impact to all non-benefit eligible
• On-line e-Services

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Keep in mind

• This may seem complicated at first
• Change our thinking from a calendar month to a
  rolling month timeframe
• We will be paid for everyday we work
• Checks will simply reflect a different
  time-frame

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Current Pay Cycle

• Pay cycle time-frame reflects a calendar month
• Behind the scenes..
• Payroll run is approximately 10 days prior to the
  end of the month
• Hours are projected for the remaining 10 days
• Adjustments are made the following month for
  overtime, leave without pay, etc.

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How Will The Pay Cycle Shift?

• Historical pay cycle 1st 31st of the month
• New Payroll cut off date will be the 21st
• New pay cycle will be 22nd of each month to 21st
  of next month
• Pay day will remain the last working day of the
  month

EXAMPLE (actual number of working days will vary
monthly)
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Whats the Advantage to Employees?

• Employees will be paid for actual hours worked in
  the current pay cycle
• Reduce paperwork associated with payroll
  adjustments and corrections.
• Consistent with pay process for other state
  employees and the private sector

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When will this take effect?

• New pay cycle will take effect July 2006

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July 2006 Pay Cycle

• Transition month
• July 1 through July 21st
• August payroll is July 22-August 21
• 15 working days
• Six working-days shorter than normal
• Annual salary policy adjustment

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How will my July 2006 pay check be
impacted?

• To minimize the financial impact of the shorter
  July 2006 pay cycle, the Board of Regents (BOR)
  will advance funds to employees to cover the six
  day difference.
• Advance will be repaid by employees ½ day per
  month over 12 months.
• 9 month employees will have similar adjustment

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August 2006 and beyond

• Payroll cycle for each month will be 22nd 21st
  of the month
• Pay day will be last working day of the month

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12 month overtime eligible employee - estimate
To calculate the estimated impact to your
paycheck, visit www.sdbor.edu
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12 Month Overtime Eligible Employee - Estimate
To calculate the estimated impact to your
paycheck, visit www.sdbor.edu
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12 Month Overtime Eligible Employee - Estimate
To calculate the estimated impact to your
paycheck, visit www.sdbor.edu
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365 Day Comparison
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Benefits of This Implementation

• OT Eligible employee will be paid for actual
  working days in the current pay period
• FY increase will be implemented on the first day
  of the pay cycle. Effective June 22nd rather than
  July 1st
• Employee e-Services
• Overtime/Comp time will be live and up-to-date
  upon completion of transition (January 2007)
• Leave balances will be accurate as of the payroll
  cycle upon completion of transition (January
  2007)

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Additional Resources

• To assist you with your financial planning,
  visit
• www.sdbor.edu/administration/human_resources/HR-FA
  Q.htm 
• Contact your supervisor or number listed for your
  school on the FAQ handout and webpage.

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Keep in mind

• Change our thinking from a calendar month to a
  rolling month timeframe
• We will be paid for everyday we work
• Checks will simply reflect a different
  time-frame

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Questions?www.sdbor.edu/administration/human_reso
urces/HR-FAQ.htm 
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Thank you!