YBP and ISBN13

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YBP and ISBN-13

• Ann-Marie Breaux
• YBP Library Services
• July 25, 2006

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Agenda

• ISBN Expansion Overview
• Publicity Resources
• Whats Happening at YBP

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What Is ISBN Expansion?

• ISBN changes from 10 digits to 13
• ISBN-13 EAN
• Also 12-digit UPC (used in retail) is changing to
  13

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Why Is It Happening?

• Doubles the pool of available ISBNs
• Will run out of ISBN-10s by 2007
• Electronic publishing alternate formats
  increase need for more numbers
• Brings ISBNs and UPCs into conformity with
  international product numbering standards
• Entire Worldwide Book Industry
• Will Use One Number

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How Does It Work?
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New ISBN Structure

• 1. Increase to 13 Digits Add 978 and 979
  Prefixes
• 2. Recalculate Check Digit Over First 12 Digits
  (no more Xs)
• ISBN-13 978-1-55853-234-2

Book Industry Identifier
Group Identifier
Publisher Identifier
Title Identifier
Check Digit (Calculated)
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And When 978s Run Out

• Publishers Will Start Assigning 979s
• Not Translatable Back to an ISBN-10
• All Systems Must Be Ready When the First 979
  Appears
• Most Likely Will Happen Some Time in 2007

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Back Cover
New
Old
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Some Examples from the YBP Warehouse
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But Some Mistakes Have Come Through Too
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Important Dates

• October 1, 2004
• LC started recording ISBN-13s in CIP and
  cataloging records
• OCLC started accepting input of 13-digit ISBNs,
  BUT is parking them temporarily in a non-ISBN
  field (024)
• January 1, 2007
• Only ISBN-13 issued
• Stop using 10-digit ISBN for transactions
• 979-prefix ISBNs assigned as needed

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LC OCLC Temporary Variance

• Library of Congress ISBN Interim Pair
• 020 a 9780374104436
• 020 a 0374104433
• OCLC ISBN Interim Pair
• 020 a 0374104433
• 0243 a 9780374104436

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LC Record (Correct Placement in 020 Field)
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OCLC Interim Solution (Temporary Placement In
024 Field)
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Who Will Be Affected?

• Publishers
• Book Vendors
• Retailers
• Libraries
• ILS Vendors
• Bibliographic Utilities (e.g. OCLC, RLIN)
• Any Other Organizations That Record/Exchange ISBN
  in Automated Systems

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How an ILS Uses ISBNs

• Searching the OPAC
• Duplicate checking and record when loading or
  keying bib records
• Ordering especially electronic ordering
• Union catalog matching
• ILL
• Federated searching
• OpenURL and Z39.50 searching
• Linking to additional content

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EDI Ordering Current Formats

• BISAC
• X12
• EDIFACT
• TRADACOMS
• NON-STANDARD

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ISBN-13 Library Publicity

• January 2005 Eric Throndsons background article
  in Against the Grain
• January 2005 PVLR sponsored open forum at ALA
  Midwinter
• April 2005 Special issue of Against the Grain
• Bowker OCLC
• LC BISG
• Wiley University of Chicago
• Ingram NISO
• Talis
• March 1, 2006 Ann-Marie Breaux Laura Dawsons
  article in Library Journal

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Useful Websites http//www.bisg.org/
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Useful Websites http//bowkersupport.com/pu
blishers/prodids.htmisbn13
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Useful Websites http//www.oclc.org/news/announce
ments/announcement96.htm
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Useful Websites http//www.isbn.org/converte
rpub.asp
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Useful Websites http//www.ybp.com/ybp/isbn13.
html
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Whats Happened at YBP?

• Research Inventory all Tools, Applications,
  Databases, Reports Using ISBNs
• Design, Development, Programming, Testing,
  Implementation
• Data Clean Up Conversion
• Mainframe Database Changes
• File Transmissions Receipt eOrders,
  eInvoices, BT, OCLC, Publishers, Customers
• Applications and Reports
• Two Phases Inward and Outward-Looking
• Internal Work Complete, Outward Work Still In
  Process

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All ISBNs Being Stored Internally at YBP as
ISBN-13s
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YBP Customer ImpactElectronic and Printed Orders

• Accept 10s or 13s for the Interim Period
• Eventually 13s Only
• No Stop Date for 10s Determined Yet
• Specific ILS Issues
• Innovative
• ISBN-13 being truncated in BISAC orders.
• All should be fine with EDIFACT orders.
• Endeavor
• ISBN-13 being truncated in EDIFACT orders
• All should be fine as of version 5 (patch) or 6.1
• Most Print Orders Show Only the First 020
• Problem if the ISBN-13 Is in an 024 Field
• No Issues for GOBI Orders

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Incomplete EDIFACT Order

• LIN7'
• PIA59780803217IB'
• IMDL009DeRosa, Christopher S. '
• IMDL050Political indoctrination in the
  U.S. Army from World War II to the Vie'
• IMDL050tnam War / Christopher S. DeRosa. '
• IMDL109University of Nebraska Press, '
• IMDL110Lincoln ?
• IMDL1702006. '
• IMDL190Studies in war, society, and the
  military '
• QTY211'
• PRIAAB20.00'
• RFFLIVLI341404RS'
• RFFBFN8110'
• RFFBFN8110'
• RFFBFN8110'
• RFFBFN8110'
• RFFBFN8110'
• RFFBFN8110'
• LOC7Echols92'

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YBP Customer ImpactElectronic Invoices

• Will Output as 10s until Customer Tells Us to
  Change to 13s
• Controlled by Library-Wide Preference in YBPs
  Library Technical Services Settings
• For Most Customers, ISBNs not Important in
  eInvoices
• PO or other number usually used as matchpoint
• Exception Endeavor EDIFACT invoicing uses PO
  ISBN sometimes

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YBP Customer Impact GOBI

• Customers Can Search by ISBN-10 or -13
• Results Will Display as 10 or 13, Not Both
• Controlled by User Preference
• User Preference also Controls ISBN Results in
  Save to Disk, Print, E-mail, and Reports
• 979s Will Always Appear as 13s
• Customers can Search Into GOBI by 10 or 13 via
  URL Search
• http//www.gobi2.com/es_login.asp?FirstTime1ISBN
  3791332791Link
• http//www.gobi2.com/es_login.asp?FirstTime1ISBN
  9783791332796Link
• OpenURL Search Out of GOBI Outputs 10 or 13
  According to Library Preference
• Controlled by Librarys GOBI Administrator

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YBP Customer ImpactMARC Files

• Will Output as 10s until Customer Tells Us to
  Change to 13s
• Controlled by Library-Wide Preference in YBPs
  Library Technical Services Settings
• Preference Applies to EOCRs, GobiExport, Shipping
  Records
• ISBNs in Cataloging Records are Output As-Is

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YBP Customer ImpactPaper Products

• Invoices, Notification Slips, Status Reports
• Will Output as 10s until Customer Tells Us to
  Change to 13s
• Controlled by Library-Wide Preference

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Customer Preferences

• GOBI Display (User-specific)
• GOBI Open URL Output (Library-wide)
• MARC Records and eInvoicing (Library-wide)
• Printed Products (Library-wide)

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Customer Checklist

• Inventory How ISBNs are Used in the Library
• Talk with ILS Vendor
• Upgrade or New Version Needed?
• Switch from BISAC to Other eOrder Format
• Talk with YBP
• Retest eOrders, eInvoices if Concerned or
  Questions
• Tell Us When to Switch Library from ISBN-10 to
  ISBN-13
• Printed Products
• Technical Services Products
• Change GOBI Settings
• ISBN Display (Each User)
• Open URL Output (Library GOBI Administrator)

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Questions?

• Ann-Marie Breaux
• abreaux_at_ybp.com