YBP Library Services

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• YBP Library Services
• May 26, 2008

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The Corporate Team
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YBP History

• Incorporated 1971, Contoocook, NH
• 1st Approval Plan, 1974 (Boston College)
• 1st Academic Library Vendor on the web 1996

• Purchased Lindsay Croft, 1998
• 1st Shelf-Ready Customer, 1999
• Acquired by Baker Taylor, 1999

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YBP Today

• 300 employees, 36 professional librarians
• 1,900 domestic, 500 international accounts
• 280 cataloging/processing accounts
• Offices in the US and UK

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A Division of Baker Taylor
Worlds Leading
Distributor of Books, Music, and Video

• BT/YBP Advantage
• Financial Strength and Stability
• Comprehensive Publisher Coverage
• Shared RD and Information
• State-of-the-Art Distribution Facilities
• Wide Range of Products Services
• Expanded Services via Acquisitions
  Partnerships
• II

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• African Book Collective
• EBL
• Ebrary
• J. A. Majors
• Lindsay Croft
• NetLibrary
• OCLC
• Publishers

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Partnering with Customers

• GobiLink Cal Poly Pomona 1996
• OCLC PromptCat Michigan State 1996
• GobiExport Univ. Florida 1997
• Consortial Collection Development OhioLINK 1998
• GobiAlerts ANZ Libraries 2003
• Virtual Approval Plan Univ. Florida 2004
• eBooks NC State, National 2006

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YBP Core Services
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• Firm Orders
• Standing Orders/Continuations
• Approval Plans
• Technical Services

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Firm Orders

• Large Inventory 18 Million Volumes
• Wide and Active Publisher Contacts Ensure
  Accurate and Fast Fulfillment
• Coverage of 40,000 Publishers
• Add 150 Vendors Per Week
• Rush
• eStatus Reports

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Firm Order PerformanceFiscal 2007
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Standing Orders

• 48,000 Active Series
• 5 Unique Series
• Integrate and Coordinate with Approval Plan
• Online Claiming Via GOBI
• eReference Works

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APPROVAL PLANS
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YBP Qualifications

• 33 Years of Experience
• 70 of Sales from Approvals/Slips
• 30 of Staff Work in the Approval Department
• Comprehensive Coverage
• 59,732 Titles Profiled in Fiscal 2007
• 15,498 eBooks
• 1,445 Imprints
• A Proven Methodology (return rate less than 4)
• Combines LC, or Dewey, or NLM subjects with free
  form narrative
• Accommodates interdisciplinary topics (e.g.
  Womens Studies)
• Flexible/adaptable/easy-to-understand
  book-in-hand profiling

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Lindsay Croft

• 25 Years Experience
• 50 Staff Work in Approvals
• 16,412 Titles Treated in Fiscal 06
• 70 Sales via Approvals
• 1,500 Presses

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The YBP/LC Approval Plan Process

• Creating a Profile
• Purchasing
• Book-in-Hand Edit
• Allocating

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Create a Profile Representing Your
Collection Development
Requirements

• Determine Coverage
• Non-Subject Parameters
• Publisher
• Series
• Classification (LC, Dewey, NLM)

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Non-Subject Parameters

• BINDING
• CO-PUBLISHED TITLES
• DISTRIBUTED PRESSES
• FORMAT
• LANGUAGE
• CONTENT LEVEL
• NEW EDITIONS
• NON-BOOK FORMAT
• PLACE OF PUBLICATION
• PRICE CEILING
• REPRINTS
• REFERENCE BOOKS
• SETS AND SERIES
• TRANSLATIONS
• ASPECTS
• GEOGRAPHIC SPECIFICATIONS
• INTERDISCIPLINARY STUDIES

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Publishers Coverage1,445 Imprints

• Worldwide including Africa, Australia,
  Canada, New Zealand, UK
• 48 Small and Society Presses
• 31 Trade Presses
• 21 University Presses

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Series on Approval40,000 active series (one
third of approval universe)

• Options
• Ship on approval all volumes within a series
• Receive notification slips for all volumes within
  a given series, overriding normal profile
  parameters
• Allow the approval plan profile to work normally
  for volumes within a series, imposing no
  title-specific series instruction
• Block from the approval plan
• --- or ---
• YBP will supply on standing order

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Subject Coverage

• Subject Specific Instructions
• Can Include Free Form Text
• Excel Format Allows for Flexibility
• Easy to Read, Comprehend, Change

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Sample Profile
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Sample Profile
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Pre-Publication Purchase

• Seven Buyers Averaging 8 Years of Experience Each
• Responsibilities Divided by Press
• Submit Purchase Order
• Results in Brief Bibliographic Record

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Book-in-Hand ProfilingEnhance the data in the
bibliographic record

• Twelve Profilers Averaging 10 Years Experience
• Assigned LC classes
• Subject Specialists

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Allocating Against Your Profile

• 1. Series Instructions
• 2. Publisher Coverage
• 3. Non-Subject Descriptors
• 4. LC Classification
• 5. Fund Code Assignment
• Narrative instructions trigger questions
• Profiler makes the final decision

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Additional Approval Options

• US/UK Approval Coordination and Dup Control
• Loading Holdings to GOBI/YBP Database
• World English
• African Books Collective
• Paper-preferred
• Award and Review Programs
• eBooks from NetLibrary, EBL, and ebrary
• Coverage of Your Faculty Authors
• Approval Plus (over 300 titles last year)

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Selection by Faculty
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Ongoing Evaluation and Revision

• Library Feedback
• Returns
• Questions/Issues
• Reports and Analysis
• Library
• YBP
• Revision
• Joint process
• Return visits as needed

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GOBI Home Page
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Setting up the preferences Note the open URL
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Setting User Profiles
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Creating Users and Matching to Profiles
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Search Options
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Standard Search (screen 1)
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Standard Search (screen 2)
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Search results sought term Mugabe
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Results from Library Catalogue using the Open URL
link
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Alternate Editions
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YBP and LC activity
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Table of Contents
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Book Jacket
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Title Summary
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Book Review from Choice October 2003
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Can e-mail book details to colleagues
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Can add details to Folder
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Can save to disk choices are Tab Delimited
HTML PDF
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Print Choices all marked items or one per page
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To order use Order Cart or GOBI Express
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Order Acknowledgement
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Can use the Order Cart to build an order for
multiple items
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Note that GOBI will check for duplications
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A click overrides the warning
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Search for outstanding orders
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Order Status
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GOBI Alerts - Users
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GOBI Alerts Views
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Design Alert and Link it to UsersScreen 1
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Design Alert and Link it to UsersScreen 2
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Design Alert and Link it to UsersScreen 3
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Example of a GOBI Alert
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GOBI lists books in paper form and also e-books
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There is a choice of 3 aggregators
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Can preview whole book
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Edit Peer Group for Comparison
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Create a Peer Ranking Report
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Peer Ranking Report
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Peer Comparison Titles acquired by Peer but not
by my library
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Peer Comparison Titles acquired by my library but
not by Peer
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Peer Comparison Titles acquired by neither Peer
nor my library by LC
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Peer Comparison Titles acquired by both Peer and
my library by LC
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Technical Services Options

• Electronic Selection
• Electronic Ordering
• MARC-formatted Export or Confirmation Records
• Electronic Status Reports
• Cataloging Records
• YBP
• OCLC PromptCat
• YBP-OCLC Cataloging Plus
• Customized Data Insertion
• Electronic Invoicing
• Physical Processing

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Sample Instruction Simple

• Supply YBP cataloging support for materials
  ordered on the 8405-09 sub-account.
• Supply records that meet the following criteria
  DLC Full level, Core level, CIP, Encoding level
  7 no provisional records no serials.
• Supply the following data mapped to each record
• 024 a YBP UID
• 035 a YBP UID
• Output records as a single file 8405mmdd.mrc
  where mmdd are the month and date the file is
  created. Place in the librarys directory on the
  ybp ftp server for pick-up.

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Sample Instruction Complex

• Provide LC full, core and EL 7 LC copycat
  records, YBP CIP upgrades, and Provisional Plus
  records (with DDC classification) for materials
  supplied on 1692-10, -11, -12, -13, -60, -63, -64
  -67
• Supply serial records for materials LC treats as
  serials.
• Output data to YBP Cataloging records as follows
• 935 a purchase order number (for 1692-10 -60
  only)
• 980 a invoice date (mm-dd-yy)
• 980 f invoice number
• 980 e net price
• 980 b list price
• 980 g quantity
• For materials supplied on 1692-11 -63 output
  the following constant data
• 945 lml (lower case M, lower case L)
• 945 d016 (zero, one, six)
• 981 cml (lower case M, lower case L)
• For materials supplied on 1692-12 -64 output
  the following constant data
• 945 lmme
• 945 d013 (zero, one, three)
• 981 cmme
• For materials supplied on 1692-13 -67 output
  the following constant data
• 945 lmec

945 a DDC number 945 i barcode number 945 c
volume number 945 l location code (from order
for 1692-10 -60) 945 n Vendor Interface Record
(applied as constant data)
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Some Technical Services Statistics

• YBP Cataloging
• 50,000 invoice lines/year
• 100 Customers
• PromptCat
• 1,000,000 invoice lines/year
• 200 Customers
• Book Processing
• 1,000,000 books/year
• 225 Customers
• Commercial Binding
• 40,000 books/year
• 100 Customers

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Cataloging Services

• YBP Cataloging
• OCLC PromptCat
• YBP-OCLC Cataloging Plus
• Shipping Records

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Customized Data Insertion

• Order Data (PO , Quantity, Fund Code, Location
  Code, etc.)
• Invoice Data (Invoice , Date, List Price, Net
  Price, etc.)
• Barcode Data
• Volume Data
• Call Number Data
• Specialized Prefixes/Suffixes Can Be Added
• Height-Based Call Number Manipulation
• Specialized Dewey Cuttering According to Customer
  Requirements

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eInvoicing

• Invoicing Data in MARC Records
• X12
• Paper Invoice Still Sent with Books

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Physical Processing

• Binding/Strengthening
• Property Stamps
• Barcodes
• RFID Tags
• Theft Detection
• Date Due Slips
• Book Pockets
• Spine Labels
• Mylar Covers

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Customer Service Department

• Eighteen Bibliographers
• Six have an MLS
• Intensive Training
• Experience in all of YBP Services
• Ten Bibliographic Assistants
• Title Searches
• Order Management
• Customer Queries

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Customer Service
A Single Point of Contact

• Rapid Response to Your Queries
• Involved in Set Up of YBP Supplied Technical
  Services
• Account Design Specifications
• Implement Approval Changes
• Works Closely With Your Field Representative
• Special Project Teams (e.g. retrospective lists)

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YBPs Strategic Direction

• Continue to Provide Top Shelf Service to
  Customers
• Provide Libraries with Integrated Collection
  Management and Acquisition Support for Electronic
  Content 
• Hosted Platforms
• NetLibrary, ebrary, EBL
• Publisher Direct
• Individual eBooks
• eBook collections
• Database subscriptions
• Audio
• Continue to Enhance GOBI

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YBPs Strategic Direction

• Expanded Technical Service Offering to Include
  Customized Library Outsourcing Solutions
• Integrate access to A/V Material
• Expanded Service for Foreign Language Material
• Baker Taylor Commitment and Support 
• Explore Partnerships to Deliver Value to Our
  Customers
• YBB/OCLC Cataloging PLUS
• YBP/OCLC Collection Analysis
• WorldCat Selection
• Print-on-Demand

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YBPs Goal Best Value
Service
YBP
Price
Technology
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Libraries Selecting YBP Since 2003

• Syracuse University
• Texas AM University
• University of Iowa
• University of Miami
• University of Oklahoma
• University of Pittsburgh HSC
• University of Washington
• University of Wyoming
• Vassar College
• Virginia Commonwealth
• Virginia Tech University
• Washington State
• Yale University
• ARL Library

• Adelphi University
• University of Alberta
• Arizona State University
• Atlanta University Center
• Brandeis University
• Cal State Fresno
• Columbia University
• Harvard Harvard Medical
• McGill University
• University of Missouri
• University of New Mexico
• Old Dominion University
• Rice University
• Rutgers University

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Why Libraries Select YBP

• Financial Stability and Range of Services
• Continuous Growth and Innovation
• Connection with the Library Community
• Deep Inventory
• Comprehensive, Accurate, Fast Fulfillment
• Publisher and Profiling Scope
• GOBI
• Training and Support
• Outstanding Customer Service
• Consortia Expertise
• Local Presence
• Creating New Value in Partnership with Customers

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Questions?
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Thank You for the Opportunity to Present YBPs
Services