TIME MANAGEMENT

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TIME MANAGEMENT
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• WHAT IS TIME MANAGEMENT?
• 1) IT IS A DISCIPLINE WHICH WITHIN ITSELF
  REQUIRES PRACTICE AND PATIENCE.

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• 2) IT IS A BALANCE BETWEEN
• ORGANIZATION AND
• EFFECTIVENESS.
• 3) TIME MANAGEMENT IS MAKING
• THE RIGHT CHOICES

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TIME NUTS

• THESE ARE POTENTIALLY
• VALUABLE TRAITS TURNED INTO
• LIABILITIES.
• 1.OVERORGANIZED PERSON
• A. ALWAYS MAKING LISTS, UPDATING AND LOSING
  DATA.

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• B. MAKING SURE EVERYTHING
• IS COVERED.
• C. MORE INTERESTED IN
• FEELING ORGANIZED THAN
• ACTUALLY DOING ANYTHING.

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• 2. THE OVERDOER
• A. DOING TOO MANY THINGS AT
• ONCE WITH LITTLE QUALITY.
• B. MANY TIMES GOING IN THE
• WRONG DIRECTION DUE TO
• THE LACK OF PLANNING.

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• 3) THE TIME NUT
• A. MUST ACCOUNT FOR
• EVERY SECOND.
• B. WORRIES ABOUT
• OTHERS WASTING TIME.

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TIME MANAGEMENT DISCIPLINE

• IN ORDER TO BE EFFECTIVE IN
• YOUR TIME MANAGEMENT
• YOU SHOULD FOLLOW THIS PATTERN
• A. TRANSISTION TIME (QUIET TIME)
• 1. NOT TO BE DISTURBED

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• 2. USUALLY BEGINS WHEN YOU
• AWAKEN AND ENDS WHEN
  
• YOU BEGIN WORK.
• 3. MAY BE FOUND DURING THE
• DAY

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• 4. WHILE DOING OTHER ACTIVITIES, SHAVING,
  JOGGING, COMMUTING.

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AVAILABILITY OF TIME

• WE MUST MAKE TIME
• THROUGHOUT THE DAY FOR THE
• FOLLOWING
• 1.TIME TO BE AVAILABLE FOR OTHERS
• 2. UNINTERRUPTED TIME

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PRIME TIMES

• THERE ARE TWO TYPES OF PRIME
• TIMES
• 1.INTERNAL..THESE ARE BLOCKS
• OF TIME WHEN YOU DO YOUR
• BEST WORK. (EX. 7-10AM)

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• 2. EXTERNAL..THESE ARE
• BLOCKS OF TIME WHEN YOU
• DEAL WITH OTHERS ON THE
• JOB OR SOCIALLY.

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TIME SHARING

• LEARNING TO SAY NO!
• HOW MANY TIMES HAVE YOU
• BEEN WORKING ON AN
• IMPORTANT PROJECT ONLY TO
• HEAR DO YOU HAVE A MINUTE?

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• ALMOST ALL THE TIME. WELL
• HERE ARE TWO WAYS TO REPLY.
• 1. CAN WE REALLY DO THIS IN A
• MINUTE?
• 2. I HAVE A MINUTE NOW, BUT IF
• IT TAKES LONGER WE WILL
• HAVE TO DO IT LATER.

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• WHAT IS THE BEST USE OF YOUR
• TIME RIGHT NOW?
• DEPENDING UPON WHERE YOU
• MAY BE THROUGHOUT YOUR
• DAY YOU MUST TRY AND THINK
• WHAT COULD I BE DOING.

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• YOU MAY FIND YOURSELF
• WAITING FOR A RIDE OR
• SITTING IN A DOCTORS OFFICE.
• THESE ARE GOLDEN
• OPPORTUNITES TO CATCH UP
• ON SOME READING AND OTHER
• PROJECTS.

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ORGANIZATION OF PAPER,MAIL AND MEMOS

• WHEN FACED WITH
• ORGANIZATION OF PAPER
• FOLLOW THIS ADVICE
• 1.HANDLE EACH PIECE OF PAPER
• ONLY ONCE. RESPOND
• IMMEDIATELY WHEN POSSIBLE.

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• 2. PUT YOUR FILES IN PRIORITY ORDER.
• A. ACTION FILE, TO DO
• IMMEDIATELY.
• B. INFORMATION FILE, TO
• READ OR ACT ON SOON.
• C. DEFERRED FILE, TO BE
• DONE ON LEISURE TIME
• IF AT ALL.

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THE TO DO LIST

• BASIC AS A, B, C.
• A. MAKE A CHECK LIST EACH
• DAY OF ITEMS T0 BE DONE.
• TRY TO CHECK OFF AS MANY
• ITEMS AS POSSIBLE, TRY FOR
• A NO MISS DAY.

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• 1. THERE IS TREMENDOUS SENSE OF PERSONAL
  SATISFACTION IN CROSSING ITEMS OFF THE LIST.

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• PRIORITIZE ITEMS LIKE THIS
• AS.YIELD MOST VALUE
• BS.MEDIUM VALUE
• CS.LOW VALUE

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• 1.FURTHER BREAKDOWN MAY BE DONE, A-1, A-2, B-1.
• 2. ITEMS MAY CHANGE FROM
• DAY TO DAY. TODAYS AS
• MAY BECOME TOMORROWS
• CS DUE TO OUTSIDE
• FACTORS.

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THE BATTLE OF THE AS VS. THE CS.

• LETS FACE IT MOST OF US
• WOULD RATHER DO CS THAN
• AS. WHY IS THIS?
• A. A ITEMS MAY NEVER HAVE
• BEEN DONE BEFORE AND
• THEREFORE SEEM MORE
• DIFFICULT.

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• B. C ITEMS TEND TO BE THOSE
• ITEMS WHICH HAVE BEEN
• DONE BEFORE AND DONE
• WELL.

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DEALING WITH A UNPLEASANTNESS

• OK, THERE IS NO GETTING AROUND IT YOU MUST DO
  THOSE AS. SO, HOW
• CAN WE ACCOMPLISH IT.
• 1. DEAL WITH THE UNPLEASANTNESS DIRECTLY.

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• 2. RECOGNIZE THE GREATER
• UNPLEASANTNESS THAT RESULTS IN THE DELAY.
• 3. CREATE ENTHUSIASM THAT
• COUNTERBALANCES THE
• UNPLEASANTNESS.

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• SET UP MILESTONES ON A LONG
• A PROJECT AND GIVE
• YOURSELF A
• REWARD!

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THE SWISS CHEESE APPROACH

• ANYTIME YOU HAVE A HARD
• TO DO OR HARD TO GET
• STARTED A PROJECT,
• TAKE SMALL BITES. DONT
• TRY TO DO IT ALL AT ONCE.

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• WHEN YOU HAVE FINALLY DECIDED TO
• DO THE PROJECT CONSIDER THIS
• 1.WHEN TO START
• 2.WHAT TO DO FIRST.
• 3. TIME REQUIRED TO COMPLETE.

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• 4. INFORMATION NEEDED
• 5. EQUIPMENT OR MATERIALS NEEDED
• 6. OTHERS INVOLVED IN THE PROJECT

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• IN CONCLUSION
• DO YOUR BEST AND
• CONSIDER IT A SUCCESS!

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• GOOD LUCK WITH YOUR YEAR
• AS A DISTRICT OR CLUB
• LEADER.