Monthly Meeting

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Compliance Certification Committee
Monthly Meeting Compliance Certification
February 13, 2007 730 930 Small Dining
Room
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Agenda for February 13, 2007

• Opening Prayer
• Review Approval of Minutes
• for Nov 14 meeting
• for Jan 10 In-Serv, held in lieu of regular
  meeting
• Comments by Co-chairs
• Committee member reports, issues, comments
• Discussion Items
• Outcomes and products from SACS-COC Dec Meeting
• Changes to the Principles
• Changes to our working products and the
  Responsibility Marriage Matrix as a results of
  2007 Interim Edition
• Initial setup of the electronic framework for the
  Compliance Report
• Review of Steering Committee actions from Feb 5th
  meeting.
• Next Meeting

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Co-chair Comments

• Goal today is
• To receive updates (if not provided last week)
  and to discuss committee member issues
• To hit the highlights of SACS 2006 meeting
• To appreciate the impact of the 2007 changes
• Impacts both rules responsibilities
• To review the outcomes of the Fac In-Serv
• Moving forward with gen. ed. assessment
• To outline the format of the Web CT based report
• To encourage attendance at the QEP Forum on Feb
  19
• To summarize the Steering Committee actions on
  Feb 5
• To update the timeline and milestones
• To move forward with first drafts of narratives

4
2007 Changes to The Principles

• Adds a new Principle 1.1 Integrity with 3
  related comprehensive standards dealing with
  Substantive Change, Policy Compliance, and
  Publication of Accreditation Status
• Core Requirements
• 2.5 Institutional Effectivenessrelegates program
  outcome assessment to 3.3.1 focuses the core
  requirement on the institution level of strategic
  operational planning
• 2.8 Faculty shifts credential issue to a
  guideline but adds CS 3.5.4
• 2.9 Adds services to learning resources
• 2.11 Divides resources into two core
  requirements
• 2.12 Expands the wording of the QEP principle

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2007 Changes to The Principles

• Comprehensive Standards
• Learning Outcomes3.3.1, 3.4.1, 3.5.1
• Education Programs3.4.10 deleted 3.5.3 3.5.4
  (new) deal with undergrad3.6.2 3.6.4 deal with
  grad/post-bac
• New areas about integrity relationship with the
  COCadds 3.12.1, 3.13.1 and 3.14.1
• Federal Standards
• Program length issue expanded in 4.4
• Old 4.7 shifted to 3.14.1 and expanded

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2007 Changes to SACS-COC Policies Guidelines

• Added 2substantively changed 10 most notably
• Reaffirmation of Accreditation and Subsequent
  Reports Divided the former section on the review
  of distance learning and of off-campus sites
  during the reaffirmation process into separate
  sections and outlined additional procedures for
  the review of off-campus sites.
• Substantive Changes for Accredited Institutions
  of the Commission on Colleges Incorporated a
  statement that requires an institution to host a
  substantive change committee within six months of
  the establishment of an approved off-campus site
  at which a student can earn at least 50 percent
  of the courses of an educational program, defined
  the term notification, and added the
  requirement that an institution notify and gain
  approval from the Commission when it planned to
  offer 50 percent or more of its first degree
  program via distance learning.
• Edited others to accommodate 2007 changes
• Faculty credentials now a published guideline25
  rule on terminal degreed faculty now a
  comprehensive standard

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Who are the committee members gaining new items?
X
14 15 Topical Areas
Graduate Programs Bob Otey

• 14 15 Topical Categories

Integrity COC Relationship Joel Heck
Policies Eric Silber
General Education Donna Janes
Governance Joel Heck
Financial Physical Resources Clyde Duder
Mission Joel Heck
Contractual Arrangements Linda Lowery
Student Academic Support Services Bill Driskill
Administration Employees Shirley Carey
Faculty Credentials Larry Meissner
Institutional Effectiveness Mike Moyer Gayle
Grotjan
Staff Rosters Stan Kruse
Library Learning Resources Curt Giese
Degree Programs Yusheng Feng
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Which owners are significantly affected?

Financial Physical Resources Bus Univ Serv
Graduate Programs Acad Serv
Integrity COC Relationship President plus Ad
Council
Governance Pres, BOR, Adv Services
General Education Acad Serv
Staff Rosters Acad, Student Serv Pres/VPs
Contractual Arrangements Acad Serv
Mission Pres BOR
Administration Employees Pres, BOR, Acad Bus
Serv
Faculty Credentials Acad Serv
Institutional Effectiveness President plus
Acad, Student, Univ, Bus Serv
Degree Programs Acad Serv
Policies Acad Student Serv
Library Learning Resources Acad, Univ,
Student Serv
Student Academic Support Services Student Serv
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Marriage Matrix

• Dynamic document, recently changed to reflect
  realignment associated with changes to The
  Principles
• Minor changes in verbiage/titles throughout
• Revision 3.X incorporates 2007 changes
• Where the big changes occurred
• INTEGRITY
• INST EFFECTIVENESS
• RESOURCES
• GRAD PROGRAMS
• BUTevery owner and committee member has some
  change on the Marriage Matrix

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General Education Donna Janes

• Core Requirement 2.7.3 General Education NO
  CHANGEMinor addition in wording about defining
  semester credit hoursjustify if gen. ed. less
  than the 15 AA or 30 for BA/BS
• Comprehensive Standard 3.5.1 College-level
  competencies
• NO CHANGEbut remanded over the issues of best
  practices in assessment

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Institutional Effectiveness Mike Moyer Gayle
Grotjan

• Core Requirement 2.5 Institutional Effectiveness
  BIG CHANGEprograms services removed
• Comprehensive Standard 3.3.1 Institutional
  Effectiveness
• NO CHANGEbut remandedimplicit is requirement to
  establish assess learning outcomes
• Comprehensive Standard 3.4.1 Academic Program
  approval
• BIG CHANGEno longer deals with evaluation of
  outcomes
• Comprehensive Standard 3.4.10 Responsibility for
  curriculum
• Formerly 3.4.12 NO CHANGE to content
• Federal Standard 4.1 Student achievement
• Achievement relative to mission removed

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Degree Programs Yusheng Feng

• Core Requirement 2.6 Continuous Operation
• NO CHANGE
• Core Requirement 2.7.1 Program Length
• Minor wording added about justification of hours
  system
• Core Requirement 2.7.2 Program Content
• Institutional Mission replaces Purpose
• Federal Standard 4.2 Program curriculum
• Minor wording changes added for clarity
• Federal Standard 4.4 Program length
• CHANGElength of programs instead of length of
  degrees offered

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Faculty Credentials Larry Meissner

• Core Requirement 2.8 Faculty
• NO CHANGE
• Comprehensive Standard 3.4.11 Academic program
  coordination
• Formerly 3.4.13, otherwise NO CHANGE
• Comprehensive Standard 3.5.4 Terminal degrees of
  faculty
• NEW CSformerly a subset of the qualification
  guidelines
• Comprehensive Standard 3.7.1 Faculty competence
• GUIDELINES are a separate SACS guideline NO
  CHANGE
• Comprehensive Standard 3.7.2 Faculty evaluation
  
• NO CHANGE
• Comprehensive Standard 3.7.3 Faculty
  development
• MINOR CHANGEevidence of ongoing now ongoing
• Comprehensive Standard 3.7.4 Academic freedom
• NO CHANGE
• Comprehensive Standard 3.7.5 Faculty role in
  governance
• NO CHANGE

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Financial Physical Resources Clyde Duder

• Core Requirement 2.11.1 Financial Resources
• Core Requirement 2.11.2 Physical Resources
• Formerly CR 2.11now split between financial
  physical
• Comprehensive Standard 3.10.1 Financial stability
• NO CHANGE
• Comprehensive Standard 3.10.2 Submission of
  financial statements
• MINOR CHANGES in wording for clarity
• Comprehensive Standard 3.10.3 Financial aid
  audits
• NO CHANGE
• Comprehensive Standard 3.10.4 Control of finances
• CHANGEaddresses finances only
• Comprehensive Standard 3.10.5 Control of
  sponsored research/external funds
• NO CHANGE
• Comprehensive Standard 3.11.1 Control of physical
  resources
• NEW CSformerly the physical part of CS 3.10.4
• Comprehensive Standard 3.11.2 Institutional
  environment
• Formerly CS 3.10. 6otherwise NO CHANGE
• Comprehensive Standard 3.11.3 Physical Facilities
• Formerly CS 3.10.7MINOR CHANGEchanges adequate
  to appropriate

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Library Learning Resources- Curt Giese

• Core Requirement 2.9 Learning Resources and
  Services
• CHANGEadds services to library collections
• Comprehensive Standard 3.4.2 Continuing
  education/service programs
• NO CHANGE
• Comprehensive Standard 3.4.12 Technology use
• Formerly 3.4.14MINOR CHANGE with word ensures
• Comprehensive Standard 3.8.1 Learning/information
  resources
• CHANGEsolely facilities learning/info
  resourcesservices out captured in CR 2.9
• Comprehensive Standard 3.8.2 Instruction of
  library use
• NO CHANGE

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Governance-Joel Heck

• Core Requirement 2.1 Degree Granting Authority
• NO CHANGE
• Core Requirement 2.2 Governing Board
• MINOR CHANGE Clarified wording with neither/both
• Core Requirement 2.3 CEO
• NO CHANGE
• Comprehensive Standard 3.2.1 CEO
  evaluation/selection
• NO CHANGE
• Comprehensive Standard 3.2.2 Governing board
  control
• NO CHANGE
• Comprehensive Standard 3.2.3 Board conflict of
  interest
• NO CHANGE
• Comprehensive Standard 3.2.4 External Influence
• NO CHANGE
• Comprehensive Standard 3.2.5 Board dismissal
• MINOR CHANGEfair process replaces due process
• Comprehensive Standard 3.2.6 Board/administration
  distinction
• NO CHANGE
• Comprehensive Standard 3.2.11 Control of
  intercollegiate athletics

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Mission Joel Heck

• Core Requirement 2.4 Institutional Mission
• CHANGEadded comprehensive
• Comprehensive Standard 3.1.1 Comprehensive
  Mission Statement
• MINOR CHANGEremoved accurately in relation to
  guiding the institution

Integrity/SACS Relationship Joel Heck

• Principle 1.1 Integrity
• NEW PRINCIPLEnot addressed by CUA in Compliance
  Report
• Comprehensive Standard 3.12.1 Substantive Change
• NEW COMPREHENSIVE STANDARDJan 2007 policy
  applies
• Comprehensive Standard 3.13.1 Policy Compliance
• NEW COMPREHENSIVE STANDARDnot addressed by CUA
  in Compliance Report
• Comprehensive Standard 3.14.1 Publication of
  Accreditation Status
• NEW COMPREHENSIVE STANDARDexpanded scope of
  former Federal Standard 4.7

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Student Academic Support Bill Driskill

• Core Requirement 2.10 Student Support Services
• NO CHANGE
• Comprehensive Standard 3.4.9 Academic support
  services
• NO CHANGE

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Graduate Programs Bob Otey

• Comprehensive Standard 3.6.1 Post-baccalaureate
  program rigor
• NO CHANGE
• Comprehensive Standard 3.6.2 Graduate
  curriculum
• CHANGEsharpened focus to include knowledge of
  professional literature and student engagement in
  the discipline
• Comprehensive Standard 3.6.3 Institutional
  credits for a degree
• NO CHANGE
• Comprehensive Standard 3.6.4 Post-baccalaureate
  program requirements
• NEW COMPREHENSIVE STANDARDpreviously part of CS
  3.4.10 focus is toward accepted practices
  standards vice solely about publishing
  requirements

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Policies Eric Silber

• Comprehensive Standard 3.4.3 Admissions policies
  -NO CHANGE
• Comprehensive Standard 3.4.4 Acceptance of
  academic credit NO CHANGE
• Comprehensive Standard 3.4.5 Academic policies
  - NO CHANGE
• Comprehensive Standard 3.4.6 Practices for
  awarding credit NO CHANGE
• Comprehensive Standard 3.4.8 Non-credit to
  credit NO CHANGE
• Comprehensive Standard 3.4.10 Defines
  Publishes Requirements
• DELETED from this area3.4.10 reused differently
  elsewhere
• Comprehensive Standard 3.4.11
• DELETED included in 3.9.2
• Comprehensive Standard 3.5.2 Institutional
  credits for a degree
• Expanding wording but NO CHANGE
• Comprehensive Standard 3.9.1 Student rights -
  NO CHANGE
• Comprehensive Standard 3.9.2 Student records
• BIG CHANGEcaptures all dimensions of student
  records, academic otherwise
• Federal Requirement 4.3 Publication of policies
  - NO CHANGE
• Federal Requirement 4.5 Student complaints - NO
  CHANGE
• Federal Requirement 4.6 Recruitment materials
  NO CHANGE
• Federal Standard 4.7 Accreditor
  InformationDELETED from this areacontent
  expanded and reassigned as CS 3.14.1 in the
  Integrity area4.7 reused differently elsewhere

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Administration Employees- Shirley Carey

• Comprehensive Standard 3.2.7 Organizational
  structure
• NO CHANGE
• Comprehensive Standard 3.2.9 Faculty/staff
  appointment
• NO CHANGE
• Comprehensive Standard 3.2.10 Administrative
  staff evaluations
• CHANGEno longer includes CEO
• Comprehensive Standard 3.2.14 Intellectual
  property rights
• NO CHANGE

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Contractual Arrangements Linda Lowery

• Core Requirement 2.7.4 Coursework for Degrees
• MINOR CHANGE in wording to improve clarity
• Comprehensive Standard 3.4.7 Consortia
  relationships/contractual agreements
• MINOR CHANGE in wording to improve clarity

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Staff Rosters Stan Kruse

• Comprehensive Standard 3.2.8 Qualified
  administrative/academic officers
• NO CHANGE
• Comprehensive Standard 3.8.3 Qualified staff
• NO CHANGE
• Comprehensive Standard 3.9.3 Qualified staff
• BIG CHANGEpreviously focused on services now
  focused on qualified personnel to ensure quality
  effectiveness of student affairs programs
  providing services no longer addressed here

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Interactive Compliance Workbook

• Essentially the SACS Resource Manual in an
  online, electronic format
• Substantive changes made in the last week
• Red boxes reflect SACS-COC notes
• Blue comments reflect my view
• SACS handbooks have not been updated
• 2007 Interim edition of the Brown Book available
• ICW has to be treated as the source document now
  in place of the Green Book (Resource Manual)
• Blue and Red Books have to be tempered with
  knowledge of the changes
• I dont expect new releases of these resources
  (Green, Blue Red) in the short term
• 3.3.1, 3.4.1, and 3.5.1 are wild cards at this
  point

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Electronic Documentation

• Compliance Cert Course entire certification
  self-contained major sections for Core, Comp,
  Fed Stds, with each of the 79 pieces stand-alone
  in terms of narrative, judgment, documentation.
• WebCT provides securitylimits creativity
  accommodates simplicity
• Documentation in Adobe, both PDF Creator and
  Adobe Pro 7.0links to supporting documents
  feasible provided ref material appended to
  narrative document

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Steering Committee Actions

• Web CT as the platform for Comp Report
• Admin support required
• QEP topic announcement on Feb 19
• Budget earmarks for accreditation
• On-site visit March 18-20, 2008
• Attendance at SCI in March, 2007
• Increased push on faculty credentials

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Due Dates Milestone Events

• First draft of Narratives March 2007
• Compliance Certification due to SACS on September
  7th, 2007
• Off-site evaluations begin in late September
  committee convenes November 5th-8th, 2007
• Focus report due Feb 1, 2008
• QEP due six week prior to March 18th, 2008
• On-site visit March 18th-20th, 2008
• Rebuttal period TBD, but typically within a few
  weeks of the on-site visit
• SACS-COC review December 5th-8th, 2008
• Results of Reaffirmation announced Dec 8th, 2008

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Closing Discussion

• First Draft of the Compliance Narratives in March
  2007
• Building the 79 pieces of the Compliance
  Certification
• Factoring in the 2007 Changes
• Thoughts on the May In-Service
• Next Meeting March 20, 2007 due to Spring Break

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Thank you for caring