SITPRO

1
Implementing UNeDocs in the UK

• Malcolm McKinnon
• CEO, SITPRO Ltd
• Advancing public-private partnerships
• for e-business standards
• Geneva
• 19 September 2008

2
Presentation Objectives

• To explain SITPROs role in developing e-business
  standards
• To support the case for standards from recent
  research
• To explain how we are going forward in the UK
• To reinforce case for international trade data
  standards

3
About SITPRO

• Who we are UKs trade facilitation organisation
  world leader in our field
• Mission To make international trade easier
• History Established 1970
• simplified trade documents
• better border regulation
• international standards
• capacity building

4
Where SITPRO started

• Discrepant documents
• UN Layout Key for paper documents
• Electronic documents

5
SITPROs e-document journey

• 1970s Micro-computers
• Information sharing UN, ISO, others
• National data standards design and applications
• Data formatting standards Syntax Rules
• Portable software package Interbridge

6
SITPROs e-document journey

• 1980s EDI
• SPEX (Export Consignment Processing and Invoice
  System)
• Software package for export documents
• SPEX 2
• UN Standards and Single Administrative Document
• EDI
• UNECE Guidelines for Trade Data Interchange
• Trade Data Elements Directory
• EDIFACT standards and syntax

7
SITPROs e-document journey

• 1990s EDIFACT
• Joining up EDI interests
• Best practice
• Enhancements
• ElecTra
• EDIFACT compliant messages compatible to UK
  aligned documents

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SITPROs e-document journey

• 2000s Web-based approaches
• Web based technology XML-EDI
• WebElecTra
• MoU with UNECE to contribute WebElecTra to
  UNeDocs project
• UNeDocs
• UNeDocsUK
• International Trade Single Window

9
Why bother?

• Countries will still use paper documents in years
  to come!
• Companies have their own electronic systems or
  have bought them in commercially!
• Government border authorities not really
  interested!

10
Because

• No single company sees or manages the whole
  movement of goods down the supply chain
• some activities, transactions and costs invisible
  or hidden to participants
• Little realisation of true costs of documentation
  
• many companies focus on just-in-time deliveries
• Paper documentation is a major administrative
  burden on business and government

11
How do we know?

• Recent SITPRO research explained to CEFACT
  Plenary
• Compared with UK industry research
• Confirmed by individual company business process
  mapping

12
Objectives of research

• Confirm scale of perishable food import and
  export markets
• Identify and value documentary issues arising in
  this market
• Assess potential benefits from replacing current
  documentary systems with integrated paperless
  trading (straight-through processing STP)

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UK Perishable Food Imports
Meat
14
Fish
7
Other
Dairy
46
6
(of which bulk foodstuffs 30)
Flowers
3
Vegetables
10
Fruit
Coffee/Tea
12
2
Estimated Market Size 26 billion 2005
14
Perishable Food Supply Chain
2005 UK perishable food imports/exports 37
billion
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Scale of Documentation
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Incidence of Missing/Delayed Documentation
1.4 million incidences annually
Source Consultants research of over 500
consignments
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Impact of Missing/Delayed Documents

• Impacts on both government and businesses
• Personnel and time spent in
• obtaining and verifying priority documents
• processing deferment claims to recover overpaid
  duty
• recovering missing documentation
• physically tying together overall documentation
  and storing final document sets
• Environmental impact of paper documents

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Impact of Missing/Delayed Documents
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• Based on UNeDocs Data Model
• Supports 18 UK specific documents
• Enables production of aligned paper documents and
  electronic equivalents enabling straight through
  data processing

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• Acknowledgement Of Order
• Certificate Of Shipment
• Commission Note
• Common Short Form Bill of Lading
• Consignment Despatch Advice
• Consignment Status
• Credit Note
• Dangerous Goods Note

• Debit Note
• Export Cargo Shipping Instructions
• House Bill Of Lading
• Invoice
• Non-Negotiable Sea Waybill
• Packing List
• Packing list continuation
• Packing List V5L
• Proforma Invoice
• Purchase Order

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Standard
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• Bilateral data mapping
• Identification of additional information (if any)
• Submission through standards process to become
  part of UN/CEFACT standards
• Implementation in national standard

25
SITPROs Five Year Strategy

• Promote STP and convince supply chain actors of
  benefits
• Demonstrated by live implementations, lower
  transaction costs and supported by additional
  sectoral research
• Development of UNeDocs international standards
  and UK implementation
• Clear and accepted standards architecture, based
  on combined CEFACT and WCO data models
• Incorporate within development of UK ITSW

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• SITPRO Ltd
• www.sitpro.org.uk