RPL TRAINING COURSE

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RPL TRAINING COURSE
GAINING ACTIVITY PROCEDURES Part 1
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MATCHING REQUIREMENTS

• Must match competitive service positions being
  filled by
• New appointment
• Reinstatement
• Transfer from non-DoD agency

(includes temporary term actions)
RPL Gaining Activity Procedures
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MATCHING REQUIREMENTS

• EXCEPTIONS
• If no well-qualified PPP registrants are
• available, the following exceptions may
• be used
• Appointment of 10-pt. preference
• eligible
• Reinstatement or transfer (non-DoD) of
• any preference eligible

RPL Gaining Activity Procedures
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MATCHING REQUIREMENTS

• EXCEPTIONS
• To avoid undue interruption activity
• may select candidate who
• Is not on RPL
• Has lower standing than others on RPL

as defined in 5 CFR 351
(Must notify adversely affected registrants in
writing advise of MSPB appeal rights)
5 CFR 330.207(d)
RPL Gaining Activity Procedures
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MATCHING REQUIREMENTS

• Match for grade at which position
• will be filled
• Regardless of FPL or advertised
• grades
• Use equivalent grade for pay-banded
• positions
• RPL must be clear when position is
• committed

RPL Gaining Activity Procedures
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EXEMPT ACTIONS

• Placement of a current DoD employee
• Noncompetitive conversion to
• competitive service (e.g., SCEP, VRA,
• Schedule A disabled)
• Extension of temporary appointment

RPL Gaining Activity Procedures
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EXEMPT ACTIONS

• Reappointment of temporary employee
• Same position no break in service
• Both appointments NTE 1 year or less
• 30-day special needs appointment
• 700-hour appointment of severely
• disabled or mentally restored
• person

RPL Gaining Activity Procedures
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QUESTIONS?
RPL Gaining Activity Procedures
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RPL TRAINING COURSE
GAINING ACTIVITY PROCEDURES Part 2
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SELECTION PROCEDURES

• Selections must be in tenure group
• subgroup order
• Within subgroups, any registrant
• may be selected
• Retention standing is irrelevant

RPL Gaining Activity Procedures
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QUALIFICATIONS

• Gaining activity solely responsible
• for determining qualifications
• Contact with registrant allowed
• May require application, resume, other
• necessary documents
• Interviews permitted
• May contact registering HRO if
• assistance needed

RPL Gaining Activity Procedures
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ORDER OF OFFERS

• Individuals exercising statutory or regulatory
  reemployment rights
• Well-qualified PPP registrants who are still
  employed (P1, P2 P3)
• Qualified RPL registrants
• Well-qualified PPP registrants who are not
  current employees

RPL Gaining Activity Procedures
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ORDER OF OFFERS

• EXCEPTIONS

• Separated P1 or P2 PPP registrants who are
  preference eligibles may be selected over RPL
  registrants
• RPL registrants who are recovered compensables
  may be selected without regard to PPP registrants
  

RPL Gaining Activity Procedures
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ORDER OF OFFERS

• EXCEPTIONS

• PPP selections must be in priority order
• EXAMPLE PPP referrals include separated P1 and
  P2 who is still employed. P1 takes precedence
  over P2, but RPL must first be cleared because P1
  is not a current employee.

RPL Gaining Activity Procedures
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ORDER OF OFFERS

• All RPL PPP registrants take precedence over
  ICTAP registrants
• Activities with appointing authority are
  responsible for observing order of offers
  approving exceptions

RPL Gaining Activity Procedures
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QUESTIONS?
RPL Gaining Activity Procedures
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RPL TRAINING COURSE
GAINING ACTIVITY PROCEDURES Part 3
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JOB OFFERS

• All offers must be in writing
• Advise registrant of consequences of
• declining or failing to reply
• Inform registering activity when
• registrant declines or fails to reply
• Registrants eligibility is affected
• (Registering Activity slides 14, 16, 17, 20)
• Provide documentation to registering
• HRO (Registering Activity slide 21)

RPL Gaining Activity Procedures
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JOB OFFERS
If registrant declines or fails to respond,
must have proofof receipt
Certified Mail - Return Receipt - Restricted
Delivery
RPL Gaining Activity Procedures
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PAY SETTING
Standard federal and component pay setting
policies apply
RPL Gaining Activity Procedures
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HRO RECORDS
Matching File

• Copy of dated RPL
• Copy of registrant resumes and qualification
  determinations
• Dated copy of requests for information (e.g.,
  application or resume)
• Dated copy of interview notices
• Dated copy of written offers proof of receipt

RPL Gaining Activity Procedures
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HRO RECORDS
Matching File (contd.)

• Record of acceptance/declination
• Justification for not selecting matching RPL
  registrants (e.g., exception invoked, PPP
  registrant selected)
• Other information necessary to provide complete
  audit trail

Retain for 2 yrs. after action completed
RPL Gaining Activity Procedures
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APPEALS
If using undue interruption exception, gaining
activity must advise affected employees of MSPB
appeal rights NOTE Bargaining unit employees
may use negotiated grievance procedures or appeal
to MSPB, but not both
5 CFR 330.207(d)
RPL Gaining Activity Procedures
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QUESTIONS?
RPL Gaining Activity Procedures