Adding Music Narration to a PowerPoint Presentation

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Adding Music Narration to a PowerPoint
Presentation

• This handy guide will get you adding in nifty
  music to your PowerPoint presentations like a pro

By Taylor Morris, the Real Pro
2
Get the Darned Music

• This is the most difficult step by far. The first
  thing you need to do is put the music onto the
  computer. If you already have the music on your
  H-Drive, you can skip this step. If the music is
  on a flash drive, then this will be much easier.
  If its on a CD, then read on.

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Copying Music From a CD

• Insert the CD into the drive (if you cant do
  this, you really shouldnt be using a computer).
  
• When the Autoplay window comes up, select Rip
  Music from CD Using Windows Media Player
  
• When Windows Media Player (WMP) comes up, it will
  ask you if you want to keep or change your rip
  setting. YOU WANT TO CHANGE THESE. If you dont,
  you could spend a lot of time hunting the music
  files down.
• Change the Rip Path to anywhere on your H-Drive
  (somewhere youll be able to find it easily)

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Change Formatting Settings
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• When you finish changing the settings, it will
  start to rip on its own. You can either wait a
  long time for it to rip the entire CD, or
  immediately click Stop Rip.
• Make sure that only the song you want to use if
  checked.
  
• Once you are certain, click Start Rip.
• The song will be sent to where you specified it
  to go on your H-Drive, located in a folder with
  the artists name (or just Unknown Artist)

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If Youre Using a Flash Drive

• Youve got it easy. Simply transfer the file from
  your flash drive to your H-Drive, and laugh at
  all the people who werent cool enough to use
  their own flash drive.

7
Putting the Music Into PowerPoint

• See, that wasnt so bad, was it? Everything from
  here is the fun stuff of actually making that
  music play, and getting everything to work just
  the way you want it to.

8
Insert Music

• Open your PowerPoint presentation and set it to
  the first slide.
  
• Under the Insert Menu, go to Movies and Sounds,
  and from there, Sound from File.
  
• Find your sound file, select it, and click OK to
  add it in.
  
• Select it to start automatically.

9
Timing

• Right-Click the icon and select Edit Sound
  Object. Check both of the options it gives.
  
• In the Slide Show menu, select Custom Animation.
  If youve already done all of your animations,
  the music file should be at the bottom of the
  list. Move it to the top.
• VERY IMPORTANT Set EVERYTHING to start With
  Previous. If you dont, then nothing will happen
  in your slide show until the music is done
  playing.

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• Click the drop-down box for your music and go to
  Effect Options.
  
• In the Effect tab, change Stop Playing to After
  (The number of slides in your presentation) Slides

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Timing the Rest of the Presentation

• Now all your animations are going to go off at
  once we dont want that.
  
• For EVERY animation after the music file, open
  the drop-down menu for it and select Timing.
  
• Set the Delay to the number of seconds you want
  between the slide coming on, and the animation
  playing.
  
• For a title that starts one second after the
  slide comes on, set the delay to 1. For an
  animation that starts one second after the title,
  set the delay to 2. And so on and so forth.

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Animation Speeds

• Some animations move faster than others. You will
  need to play with the speeds of your animations
  to make sure that one animation starts going
  before the previous one is even done.
• Theres no set way of doing this, but a good rule
  of thumb is to set all animations to medium,
  watch the show, and adjust each animation as
  necessary
• You now should have your music go nice and
  smoothly.

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Adding in Narration

• Important to note if you are using narration,
  you will not need to change the timing for how
  your slides go from slide to slide. Powerpoint
  will automatically time your slides for you.
  Pretty handy, no? However, before you narrate,
  you should have all of your slides set to advance
  to the next slide when you click.

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Get Ready to Narrate

• Make sure a microphone is plugged in to your
  computer. Ms. Spallina will provide you with
  one.
  
• You should have your narration notes in your
  Powerpoint. Copy these notes for each slide into
  a Word file and print it out.

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Narrating

• In the Slide Show menu, go to Record Narration
• Adjust your microphone as you see fit.
• Your Presentation will now play. Simply narrate
  into the microphone, advancing your slides as
  necessary

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• If you did this correctly, all of your slides
  will now have narration embedded into them.

(Times shown here do not reflect the times that
your narrations will be.)
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Congratulations!

• It took you long enough, and you probably had to
  yell at your computer a few times, but you should
  now have a Powerpoint presentation that is as
  pleasing to the ears as it is to the eyes

Unless, of course, you were a complete dolt and
made a horrible looking presentation and gave it
terrible music.