Operational Readiness Review Process Name of Facility

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Operational Readiness Review Process(Name of
Facility)
WSRC ORR BOARD TRAINING
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DOE/WSRC Requirements

• DOE Order 425.1C, Startup and Restart of Nuclear
  Facilities
• SRIP 400, Chapter 425.1, Nuclear Facility Startup
  Approval Process
• DOE-STD- 3006-2000, Planning and Conduct of ORRs
• DOE-HDBK-3012-2003, Guide to Good Practices for
  Operational Readiness Reviews, Team Leaders
  Guide
• WSRC Manual 12Q
• Prerequisite - Read Manual 12Q, Section 2 ORR
  Procedures

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Key Documents/Terms

• C-ORR Plan of Action - Developed by facility to
  define scope, breadth and depth of the ORR, and
  the Management Self-Assessment Plan
• C-ORR Implementation Plan - Developed by the
  C-ORR Board
• MSA Report - Results from the MSA
• C-ORR Report - Developed by the C-ORR Board
• Minimum Core Requirements (MCRs) - Minimum set of
  requirements for which compliance must be
  demonstrated - grouped in terms of ISMS Guiding
  Principles

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TYPICAL STARTUP PROCESS

• Combined C-ORR Plan of Action and MSA Plan issued
• ORR Implementation Plan issued
• Facility completes readiness activities
• MSA performed with WSRC ORR Board oversight
• MSA completed and MSA Report issued
• C-ORR Board reviews MSA Report concurs with
  readiness to start C-ORR
• C-ORR Board performs independent field
  verifications
• DOE-SRS Validation performed concurrent with
  C-ORR
• C-ORR Report issued
• C-ORR Resolution Report issued (if needed)
• DOE Validation Team Report issued
• DOE ORR, report, corrective action developed and
  closed, startup approval

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C-ORR Plan-of-Action (POA)

• Defines scope of review by identifying applicable
  MCRs, Functional Areas (breadth), and SCD-4
  Performance Objectives Criteria (depth)
• Some Functional Areas may not be evaluated - must
  be justified
• Defines Prerequisites for starting the C-ORR
  (including equipment and personnel readiness)
• Includes the MSA Plan, MSA checklists and Lines
  of Inquiry
• Requires approval by WSRC Executive VP, OED
  Manager, ORR Board Chair and the Startup
  Authority, with a copy to DOE-HQ
• Forms the basis from which the C-ORR
  Implementation Plan is written

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C-ORR Implementation Plan

• Includes rationale and process for conduct of the
  C-ORR
• Requires assessment of each Functional Area and
  MCR from the POA
• Includes ORR checklists for selected sets of MSA
  plan Criteria
• Checklists include LOIs and identified sample
  size
• Note Assure integration of Functional Areas is
  addressed
• Describes planned evolutions, drills, and work
  activities to be observed in a performance-based
  approach
• Approved by Board Chair and OED Manager, issued
  to Line Manager and transmitted to DOE-SRS for
  review and comment
• Examples of previous ORR Implementation Plans are
  available

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C-ORR Board Qualification Requirements

• Board members appointed by OED Manager
• Qualifications include
• -Technical knowledge of functional area
• -Performance based assessment knowledge
• -Knowledge of facility specific information and
  familiarity with the startup activity
• -Independence from the activity

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C-ORR Board Member Responsibilities

• Write Implementation Plan with Checklists and LOI
• Become familiar with facility
• Perform MSA oversight
• Review MSA Report
• Perform C-ORR field work
• - complete Checklists and LOI
• - write Findings
• - attend Board meetings and vote
• Validate closure of your A Corrective Actions
• Write C-ORR Report

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C-ORR Board Member MSA-Related Duties

• Oversight of MSA
• - gain understanding and knowledge of facility
  operations
• - observe selected MSA evolutions/drills
• - determine adequacy of MSA
• - do not provide guidance to facility or cause
  MSA to be done differently
• - discuss problems or deficiencies with Board
  Chair or Vice Chair
• Review of MSA Report to verify that
• - POC were clearly documented and completed
• - Findings were appropriately documented
• - categorization of A vs. B corrective actions
  are sensible
• - the number and significance of open A items
  is acceptable
• - C-ORR prerequisites have been met

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C-ORR Implementation Plan Development (cont.)

• Insert a sample ORR Checklist Form here.

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Findings

• Finding - Documented condition of a deviation
  from policies/procedures that may result in
  potential or actual adverse consequences to
  worker or public health and safety, security or
  the environment
• Some FEB issues would not be considered to have
  the significant impact on safety that would
  warrant a finding

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C-ORR Board Process

• Document and present findings to C-ORR Board for
  validation using the Action Item Form
• Communicate with the facility on determination of
  corrective actions for findings (Facility
  responsibility to propose specific actions to
  correct with target date)
• A Action Item Must be completed prior to
  Startup.
• B Action Items are Post Startup.

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C-ORR Board Process (cont.)

• Present corrective actions to Board with closure
  validation criteria for A Corrective Actions
• Board must agree to Corrective Actions and member
  must validate closure (for A Corrective Actions
  only)
• Present validation and closure recommendations to
  the Board for A Actions
• Closure and validation criteria must be precisely
  worded and able to be VERIFIED.

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C-ORR Board Process (cont.)

• Insert a copy of the ORR Action Item Form here.

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C-ORR Board Meetings

• Two thirds of membership defined as quorum -
  required to conduct business and make formal
  decisions
• Intent to achieve unanimous consensus on
  decisions - if not achieved, a minority opinion
  is documented in Board minutes and C-ORR Report
• Functional Area assessor must be at meeting for
  major discussions in their area
• All Board meetings, actions and major decisions
  are recorded
• Line Management, DOE-SRS and DNFSB notified and
  typically attend

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C-ORR vs. FEB

• C-ORR verifies and certifies that activity can be
  started up and operated safely within its
  Authorization Basis
• Identify in the C-ORR Implementation Plan what
  you must see to accomplish above goal
• Unlike a FEB where you observe whatever is
  happening that day in the facility The whole
  purpose of that day for the facility will be to
  perform the planned C-ORR evolutions for you to
  observe
• Unlike a FEB where you dont document all
  criteria in the assessment plan The documented
  evidence must exist concerning what you saw and
  how the requirements from that LOI were met

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C-ORR vs. FEB (cont)

• Documentation of your observations is as
  important as the observations themselves.
• This is a very different approach than a FEB
• Must keep the key supporting documentation for
  one year (Will need during the DOE ORR to answer
  questions)
• It is important to carefully define the scope of
  what and how much you will commit to observe.
  Once in writing here it must be done. DO NOT
  commit to more than can be done by the overall
  process.

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Lessons Learned

• Purpose of an C-ORR is to confirm readiness - not
  to assist in achieving readiness
• Approach to achieving readiness should be that
  plant is ready to go hot once readiness is
  declared for ORR
• Evolutions must demonstrate proficiency, with any
  required simulation defended as such in the POA
• Maintain close contact with DOE Validation Team
  Counterpart