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Iftikhar Nadeem

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Title: Iftikhar Nadeem


1
Project Raed Enabling E-Services at KFUPM
  • Iftikhar Nadeem
  • Raed Project Manager
  • King Fahd University of Petroleum Minerals
  • Dhahran 31261, Saudi Arabia
  • March 14, 2006

2
Outline
  • Project Raed
  • Mission and Vision
  • Goals and Objectives
  • Organization Structure
  • Student Business Systems

3
Mission of the Project
  • To improve, enable, and integrate academic and
    administrative processes of the University

4
Vision of the Project
  • To adopt and sustain the best information
    technology enabled business processes in order to
    support the most productive environment for
    learning, innovation, and research

5
Goals of the Project
  • Improve effectiveness and efficiency of academic
    and administrative processes
  • Improve support for decision making
  • Enhance availability and access to timely and
    reliable information
  • Enhance professional capabilities of human
    resources
  • Improve quality of services for all stakeholders
  • Enhance accountability of personnel, and
    integrity of processes and information

6
Goal Improve effectiveness and efficiency of
academic and administrative processes
  • Select, enhance and implement an ERP system that
    meets all documented functional requirements to
    complete all transactions
  • Integrate functional systems
  • Provide easy to use interfaces in both Arabic and
    English
  • Provide training to end users
  • Reduce transactional cost
  • Reduce cycle time of transactions

7
Goal Improve support for decision making
  • Develop user-defined reports
  • Implement a performance management system

8
Goal Enhance availability and access to
timely and reliable information
  • Provide access to all users from anywhere at any
    time
  • Maintain a single source of data
  • Implement ISO 17799 standard for information
    security

9
Goal Enhance professional capabilities of
human resources
  • Adopt ERP-enabled business processes
  • Identify and conduct training programs

10
Goal Improve quality of service for all
stakeholders
  • Deploy online self-services
  • Deploy user support system

11
Goal Enhance accountability of personnel, and
integrity of processes and information
  • Automate controls and reconciliation points
  • Improve transparency and traceability of
    transactions

12
Whats an ERP System?
Set of application software that brings
financial, distribution, manufacturing, and other
business functions into balance. It extends
horizontally across the companys business
functions and vertically throughout the companys
supply chain.
Source Gartner
13

ERP Driving Economic Value
  • Key enabler of best practice
  • Catalyst to improve operational and process
    effectiveness
  • Framework for organizational transformation
  • Tool for extended integration
  • Facilitator for Information Systems governance
  • Helps in human capital advancement

14
Benefits of an ERP System
Benefits must go beyond repairing the current
state to address the future needs of the
organization across several dimensions.
Strategic
Technical
Operational
Financial
15
Strategic Benefits
  • Alignment with business strategy
  • Improved responsiveness
  • Enhanced organizational flexibility
  • Improved decision-making capabilities
  • Support for IS Governance

16
Operational Benefits
  • Leveraging of global leading practices
  • Increase in capacity / utilization
  • Improved cycle time / accuracy
  • Integration
  • Visibility of process

17
Technical Benefits
  • Leverage international leading practices
    instead of reinventing the wheel
  • Integrated package forces a process focus
    approach to implementation
  • Globally maintained integrated package reduces
    cost, effort and skills required to
    maintain/enhance systems.
  • Centralised application security
  • Less programming more customisation

18
Financial Benefits
  • Savings in inventories, personnel, total
    logistics costs, procurement costs, etc
  • Reduced assets deployed
  • Reduced staff costs
  • Improved cash flow
  • Increased stakeholders value

19
Functional Scope of Work
  • Academics Modules
  • Admission registration
  • Student affairs
  • Research management
  • IT Modules
  • Document management system
  • University portal
  • Business intelligence
  • Administrative Modules
  • General ledger
  • Accounts payables
  • Accounts receivables
  • Cash management
  • Fixed assets
  • Costing budgeting
  • Inventory management
  • Warehouse management
  • Purchasing
  • Project accounting
  • Maintenance management
  • Personnel administration
  • Payroll
  • Training

20
Work Breakdown Structure
21
Organization of the Project
22
Scope of the Student System
  • Undergraduate Admissions
  • Graduate Admissions (Graduate Studies)
  • Registration
  • Student Services
  • Student Housing
  • Student Advising Counseling
  • Summer Training Coop Training
  • Alumni Services
  • Student Fund

23
Business Systems Project
24
Student System Project
25
E-Services for Students
  • Online admission for graduate students
  • Admissions tracking for under-graduate students
  • Online registration
  • Student Affairs self-services

26
E-Services for Faculty
  • E-Recruitment
  • Faculty-student relationship
  • Self-services for chairmen and deans
  • Online research proposals projects
  • Online faculty information

27
E-Services for Faculty Staff
  • HR Self-services
  • E-procurement
  • Online request processing
  • Office services
  • Housing
  • Maintenance
  • Food services
  • Medical services
  • Transportation
  • End of service processing

28
E-Services for External Stakeholders
  • Alumni services
  • Continuing education services

29
Team Raed Enabling Change
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