Title: Iftikhar Nadeem
1Project Raed Enabling E-Services at KFUPM
- Iftikhar Nadeem
- Raed Project Manager
- King Fahd University of Petroleum Minerals
- Dhahran 31261, Saudi Arabia
- March 14, 2006
2Outline
- Project Raed
- Mission and Vision
- Goals and Objectives
- Organization Structure
- Student Business Systems
3Mission of the Project
- To improve, enable, and integrate academic and
administrative processes of the University
4Vision of the Project
- To adopt and sustain the best information
technology enabled business processes in order to
support the most productive environment for
learning, innovation, and research
5Goals of the Project
- Improve effectiveness and efficiency of academic
and administrative processes - Improve support for decision making
- Enhance availability and access to timely and
reliable information - Enhance professional capabilities of human
resources - Improve quality of services for all stakeholders
- Enhance accountability of personnel, and
integrity of processes and information
6Goal Improve effectiveness and efficiency of
academic and administrative processes
- Select, enhance and implement an ERP system that
meets all documented functional requirements to
complete all transactions - Integrate functional systems
- Provide easy to use interfaces in both Arabic and
English - Provide training to end users
- Reduce transactional cost
- Reduce cycle time of transactions
7 Goal Improve support for decision making
- Develop user-defined reports
- Implement a performance management system
8 Goal Enhance availability and access to
timely and reliable information
- Provide access to all users from anywhere at any
time - Maintain a single source of data
- Implement ISO 17799 standard for information
security
9 Goal Enhance professional capabilities of
human resources
- Adopt ERP-enabled business processes
- Identify and conduct training programs
10Goal Improve quality of service for all
stakeholders
- Deploy online self-services
- Deploy user support system
11Goal Enhance accountability of personnel, and
integrity of processes and information
- Automate controls and reconciliation points
- Improve transparency and traceability of
transactions
12Whats an ERP System?
Set of application software that brings
financial, distribution, manufacturing, and other
business functions into balance. It extends
horizontally across the companys business
functions and vertically throughout the companys
supply chain.
Source Gartner
13 ERP Driving Economic Value
- Key enabler of best practice
- Catalyst to improve operational and process
effectiveness - Framework for organizational transformation
- Tool for extended integration
- Facilitator for Information Systems governance
- Helps in human capital advancement
14 Benefits of an ERP System
Benefits must go beyond repairing the current
state to address the future needs of the
organization across several dimensions.
Strategic
Technical
Operational
Financial
15 Strategic Benefits
- Alignment with business strategy
- Improved responsiveness
- Enhanced organizational flexibility
- Improved decision-making capabilities
- Support for IS Governance
16 Operational Benefits
- Leveraging of global leading practices
- Increase in capacity / utilization
- Improved cycle time / accuracy
- Integration
- Visibility of process
17 Technical Benefits
- Leverage international leading practices
instead of reinventing the wheel - Integrated package forces a process focus
approach to implementation - Globally maintained integrated package reduces
cost, effort and skills required to
maintain/enhance systems. - Centralised application security
- Less programming more customisation
18Financial Benefits
- Savings in inventories, personnel, total
logistics costs, procurement costs, etc - Reduced assets deployed
- Reduced staff costs
- Improved cash flow
- Increased stakeholders value
19Functional Scope of Work
- Academics Modules
- Admission registration
- Student affairs
- Research management
- IT Modules
- Document management system
- University portal
- Business intelligence
- Administrative Modules
- General ledger
- Accounts payables
- Accounts receivables
- Cash management
- Fixed assets
- Costing budgeting
- Inventory management
- Warehouse management
- Purchasing
- Project accounting
- Maintenance management
- Personnel administration
- Payroll
- Training
20Work Breakdown Structure
21Organization of the Project
22Scope of the Student System
- Undergraduate Admissions
- Graduate Admissions (Graduate Studies)
- Registration
- Student Services
- Student Housing
- Student Advising Counseling
- Summer Training Coop Training
- Alumni Services
- Student Fund
23Business Systems Project
24Student System Project
25E-Services for Students
- Online admission for graduate students
- Admissions tracking for under-graduate students
- Online registration
- Student Affairs self-services
26E-Services for Faculty
- E-Recruitment
- Faculty-student relationship
- Self-services for chairmen and deans
- Online research proposals projects
- Online faculty information
27E-Services for Faculty Staff
- HR Self-services
- E-procurement
- Online request processing
- Office services
- Housing
- Maintenance
- Food services
- Medical services
- Transportation
- End of service processing
28E-Services for External Stakeholders
- Alumni services
- Continuing education services
29Team Raed Enabling Change