Webbased electronic tendering in construction

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Web-based electronic tendering in construction

• Joe Martin, Executive Director
• David Perestrelo, Technical Consultant
• BCIS

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• RICS
• BCIS Building Cost Information Service
• RICS eTendering

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Definition

• Tendering is selecting a contractor and setting a
  price
• Tendering requires the exchange of lots of
  information and lots of documents

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e-tendering in Construction

• All of which
• is prepared in
• electronic format

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e-tendering questionnaire survey of practice

• In February 2009, BCIS conducted an e-tendering
  Survey in conjunction with the RICS
• Web survey invitations were successfully
  delivered to 4669 UK partner/director
• A total of 369 members, 7.9, responded
• responses represented 4406 staff
• respondents we responsible for organising 9342 UK
  tenders

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e-tendering questionnaire survey of practice
Table 2. Formats for distribution of tender
documents
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e-tendering questionnaire survey of practice
Table 3. Means of distribution of electronic
documents
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RICS E-tendering Guidance Note

• Tender Methodology
• Technology
• Security
• tendering Procedure
• Preparation checklist
• Preliminary enquiry
• tender documents
• Time for tendering

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RICS E-tendering Guidance Note

• Advantages
• Security/Audit
• Single source
• Version control
• Legal certainty
• Disadvantages
• Costs
• Technological requirements

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Requirements for RICS eTendering

• A tendering system not a document management
  system
• Conform to UK and EC public sector procurement
  rules
• Secure
• Easy to use ie designed for construction
  professionals not IT professionals
• Pay-per-tender
• Free to contractors (tenderers)

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• BravoSolution is a leading international
  provider of Supply Management, delivered through
  software, professional services and category
  expertise, with a mission to generate value by
  supporting its clients in the improvement of
  procurement processes.
• Founded in June 2000, BravoSolution delivers
  valuable results to its numerous customers
  worldwide through its offices in China, France,
  Italy, Mexico, Spain, the UK and the US.

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(No Transcript)
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• BravoSolution are OGC framework supplier for
  e-sourcing for the UK public sector

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Overview of the RICS eTendering Workflow
RICS eTendering

• Create a tender online.
• Publish the tender to contractors
• Communicate with tenderers during tender period.
• Monitor tenderer activity.
• Modify the tender requirements if required.

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Overview of the RICS eTendering Workflow (contd.)
RICS eTendering

• Open and evaluate tenderer responses.
• Award or progress the tender.
• Report on the tender.
• Archive the completed tender
• Note PQQ and ITT processes are the same

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Benefits of RICS eTendering

• Speed of production of tender is very often a
  lot quicker than a whole day printing and
  photocopying documents, as is the case for
  traditional tendering.
• Value for money - 500 per tender is
  substantially cheaper than a junior and
  surveyors time copying and checking documents as
  well as the additional postage/courier costs.
• Easy to use the system does not require the
  user to be an expert in computer programmes. It
  is easy to use and follow for both Contractors
  and buyers. Positive feed back has been received
  from Contractors who benefit from a free-phone
  helpdesk.

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Benefits of RICS eTendering

• Clear audit trail the system enables the buyer
  to post all documents to Contractors on the
  portal including tender amendments and
  correspondence via the messaging system. Buyers
  can see if and when Contractors have accessed the
  site and downloaded documents.
• Remote access the system provides freedom to
  work off site. The only system requirements are
  internet access, so the tender can be managed
  from anywhere with internet access.
• Lack of paper the system removes the need for
  large volumes of paperwork which is in line with
  many Company environmental policies.

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RICS eTendering
Demonstration of tender process on RICS eTendering
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RICS eTendering

• Where to find out more
• www.ricsetendering.com