TRAFFIC MANAGEMENT Tender and Construction Phase

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TRAFFIC MANAGEMENTTender and Construction Phase
By Rodney Chapman Director, Construction and
Maintenance Ministry of Transportation
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Project Development Phase
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Engineering and Design Phase
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Tender and Design Phase
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Traffic Management Plan Tender Price

• This includes the four key elements
• Traffic Control Plan
• Public Information Plan
• Incident Response Plan
• Implementation
• Lump sum tender item for TMP is the best
  practice.

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Revision Revision Date
SCHEDULE OF APPROXIMATE QUANTITIES AND UNIT PRICES
Project No 21583-0001 Project Name Trans Canada
Highway No. 1., between 30th Street NE and
20th Avenue NE in Salmon Arm and Highway No.
97B, between 10th Avenue NE and Trans Canada
Highway No. 1
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Traffic Management Plan Payment

• 25 paid upon submission and acceptance of
  initial TMP
• 75 for management and execution of the Traffic
  Management Plan, including any necessary changes,
  paid pro-rated as job progresses.

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Staging and/or Detours Tender Price and Payment

• - as outlined previously, staging and detours,
  if required, is to
• be provided in the contractual drawings
  or special provisions.
• - payment would be made to the contractor for
  staging/detours
• in the contract drawings or special
  provisions.
• - contract payment mechanism may be in a
  variety of methods
• Quantities in Schedule 7
• Lump Sum (with information)
• a combination
• in rare cases, some Provisional Amount
• - best practice is quantities and/or lump sum.

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Construction Risks for TMP

• For the contractor
• - contractor is responsible for handling the
• unexpected such as traffic surges,
  incidents,
• etc.
• - TMP changes due to contractors work
• activities are the contractors
  responsibility

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Construction Risks for TMP

• For the Ministry
• - TMP changes due to scope changes or other
• ministry changed condition responsibilities
  are
• to the ministrys account

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TMP Changes by Contractor Innovation

• - too flexible or too structured both opinions
  have
• been articulated.
• - base tender information will be provided as
  special
• provisions, drawings or information.
• - value engineering is a contractors choice if
  innovation
• is sought. After contract award.
• - however, any alternate TMP has to meet all
• contractual requirements and Traffic
  Management
• Strategies.
• - alternate TMP prepared and produced at
  Contractors expense.

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Bonus/Penalty Contract ProvisionClosure Windows
and/or Traffic Delays

• - for implementation of TMP to keep to
  contractual requirements
• closure window or traffic delay.
• - generally the ministry endorses bonus/penalty
  clauses as incentives to excel.- is shown to
  work well with paving quality and time.- is
  being used on the Sea to Sky Project.
• - has been used in Arizona but somewhat
  expensive.
• Problems
• - not a nickel and dime approach.
• - for general use must be relatively
  understandable and straightforward to use.- low
  cost for both contractor and ministry to obtain
  data, interpret and apply.- we have searched for
  an easy to use sample no results.- volunteers
  are welcome to develop a clause that meets the
  above
• requirements.

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Closures and Traffic Delays

• from what we find out in the engineering phase,
  we tell you what you can and cannot do in the
  contract requirements whats expected.
• once assessed, the closure window on traffic
  delay is rigid. Its what we want, what we told
  people will happen, and what the contractor has
  contracted to do. Ministry Representatives will
  enforce closure window or traffic delay contract
  obligations.
• keep in mind, we have addressed this main issue
  in the engineering phase and know this is enough
  time to do the work.

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Consistency of Ensuring Compliance with Contract
TMP Requirements

• - with considerably more effort in the
  engineering phase underway, we have higher
• expectations that contract requirements
  are met.
• - as well, given the ministry will have
  communicated with road users and stakeholders
  with respect to traffic outcomes (i.e. delay
  times, closure windows, lane closures,
  communication, etc.), the expectations of our
  road users and stakeholders will have
• been established.
• - therefore a higher level of compliance and
  consistency will be set.
• - we expect a key element of a contractors
  quality control plan to address the TMP
• preparation and execution. Expect
  quality assurance by the ministry.
• - in the future, we anticipate reporting out by
  contractor in meeting traffic
• outcomes.

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Example of Consistent TMP Contract Administration

• - contract requirements call for QMP and
  TMP
• - contractor to name Quality Manager (QM)
  and Traffic Control Supervisor
• - contractor names a QM offsite and an
  inexperienced Traffic Control Supervisor
  (same person also named to other named duties
  as well)

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• Expect
• - Payment adjustments for non-compliance
• - careful reviews by the ministry of the QMP
  and TMP once the
• contractor has completed their
  quality review
• - contractor to be accountable for
• - any deficiencies in the TMP and QMP
  - to ensure their own compliance with QMP and
  TMP - taking corrective actions when
  required
• - periodic auditing
• - Stop Work Orders for material
  non-compliance of TMP
• Do not Expect
• - to start work in traffic without an accepted
  QMP and TMP
• - ministry to hand over a corrected QMP and TMP

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Example of Ministry Consistency

• - paving contract advertised and tendered- to
  mill and fill a 2-lane highway- with 2 lanes
  open at all times
• Expect
• - this type of contract requirement not to be
  enforced - not this type of
  contract
• Contract language is to say the contract can be
  built according to the Traffic Management
  strategies identified in the contract.

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When is a Change to the TMP Required?

• If the existing TMP isnt working (i.e. excessive
  delays, cant get the work done)
• Traffic pattern change
• One of the main key elements of the TMP has
  changed (i.e. schedule change, change of work
  activities, increased paving pull length)

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Summary

• You told us construction traffic management needs
  to be dealt with in all phases.
• We agreed and you can see it is being dealt with
  in the planning, engineering and contract phases.
  We all have a responsibility to ensure success.
• You said you wanted to know what to bid on. We
  are going to provide more information from the
  planning and engineering phase to enable this to
  happen.
• Contractors want more consistent application and
  enforcement and we agree.
• We all know you cant upgrade a highway without
  impacting traffic in some way. But if after
  listening to the publics concerns we tell them
  what we are going to do, and do what we said we
  would do, were all the better. Government and
  industry will establish credibility and have the
  publics trust.
• We will tell you what we want, and we know you
  will deliver.