TDWG

1
TDWG Secretariat

• The TDWG Executive Committee needs individuals to
  address-
• Outreach
• Web Editor
• Journal Editor
• Annual Conference Manager
• These positions would form components of an
  informal TDWG Secretariat, but
• Would migrate to formal positions on the TDWG
  Executive Committee
• We also hope to appoint a funded part-time
  Secretarial assistant when finances permit.

2
TDWG Secretariat

• Outreach Champion
• Prepares an Annual Outreach Plan for the
  Executive
• Ensures that the web site effectively promotes
  the activities of TDWG to potential members and
  clients
• Prepares and publishes documents, flyers,
  advertisements and posters that promote TDWG to
  potential members and clients
• Actively seeks the opinion of potential members
  and clients about the effectiveness of TDWG in
  addressing their needs
• Where appropriate, attends meetings of client and
  member organisations
• Develops initial contact with potential
  institutional members, clients and collaborative
  agencies on behalf of the Executive Committee
• Actively seeks potential sources of funding for
  TDWG
• Prepares draft MOUs with other organisations

• Annual Conference Manager
• Appoints and chairs the Annual Conference
  Organising Committee
• Ensures that Instructions for Annual Conference
  Managers is current and accurate
• Liaises with the Journal Editor on the production
  of the Proceedings of the Annual Conference
• Maintains the relationship between the Executive
  Committee and the host organisation
• Liaises with the Web Editor to ensure that
  information relating to the annual meeting on the
  web site is current and accurate
• Prepares and distributes notices, schedules and
  other documents relating to the Annual Conference
• Maintains and archives records relating to the
  management of annual conferences

3
TDWG Secretariat

• Web Editor
• Responsible for the currency, consistency,
  relevance and quality of the TDWG Online
  Environment.
• Works with the Annual Conference Manager to
  ensure the meeting website is current
• Develops and maintains the online archive
• Develops the web sites in response to requests
  from the Executive Committee, Interest Groups and
  Task Groups
• Researches and applies appropriate technology to
  improve the functionality, usability and
  performance of the TDWG Online Environment

• Journal Editor
• The coordinating Editor of the Online Journal
  System (Proceedings of TDWG)
• In consultation with the Annual Conference
  Manager, arranges Session chairs as sub-Editors
  to manage all submissions in their session (peer
  review and copyediting)
• Ensures that documentation for sub-Editors,
  authors and readers is current and effective
• Liaises with the Annual Conference Manager on the
  preparation and publication of the Annual
  Conference Abstracts volume

4
Secretarial Assistant

• Funded part-time position
• Hosted by a relevant TDWG-related institution
• Responsibilities
• Maintains effective communication within the
  Executive Committee and between the Executive
  Committee and members
• Acts as the first point of contact for TDWG
• Monitors the effectiveness of the TDWG website
  and liaises with the Web Editor to ensure that
  the site is effective
• Assists the Web Editor with the preparation and
  publication of web content
• Maintains the paper and electronic archive
• Distributes documents to the Executive Committee
  and to the Membership
• Assists the Secretary in preparing minutes of
  meetings
• Assists the Annual Conference Manager with the
  distribution of information relating to the
  Annual Conference to the membership
• Assists the Secretary with the distribution of
  notices of meetings of the Executive Committee to
  its members
• Assists the Secretary with the distribution of
  proposals and assists in the organizing of votes
  and associated outcomes