Categorical Programs Four Major Processes

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Categorical ProgramsFour Major Processes

• Martha L. Martinez
• Director, Categorical and Special Projects

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Four Processes for Categorical Programs

• To meet legislative requirements for specific
  state and federal programs and funding,
  California currently employs four major
  processes
• The Consolidated State Application (Con App)
• The Local Educational Agency Plan (LEA Plan)
• The Single Plan for Student Achievement (SPSA)
• Categorical Program Monitoring (CPM)
• California is moving toward coordinating and
  streamlining these
• processes to eliminate redundancies and make them
  less labor intensive
• for LEAs, while continuing to fulfill all
  requirements outlined in state and
• federal law.

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The Consolidated Application (ConApp)

• The fiscal mechanism used by the California
  Department of Education to
• Distribute categorical funds of state and
  federal programs
• - County offices
• - School districts
• - Charter schools
• Part I June (annually)
• LEA submits Consolidated Application to
• Document participation in state and federal
  programs
• Provide assurances to comply with the legal
• requirements
• Program entitlements are determined by formulas
• contained in the laws that created the programs
• Part II Dec-Jan (annually)
• District entitlements for each funded program
• Districts allocate funds for indirect costs
• Programs operated by the district office

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Programs Funded on the Consolidated Application

• State Programs
• California School Age Families Education
• Economic Impact Aid
• Instructional Time and Staff Development Reform
• Peer Assistance and Review
• School Safety Violence Prevention Act
• Tobacco-Use Prevention Education

Information on the Consolidated Application and
program profiles are available at
http//www.cde.ca.gov/fg/aa/co/
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Programs Funded on the Consolidated Application

• Federal No Child Left Behind (NCLB) Programs
• Title I, Neglected or Delinquent
• Title I, Part A, Basic Grant
• Title II, Part A, Teacher Principal Training
  Recruiting
• Title II, Part D, Enhancing Education Through
  Technology
• Title III LEP Students
• Title IV, Part A, Safe Drug-Free Schools
  Communities
• Title V, Part A, Innovative Programs
• Title VI, Part B, Rural Education Achievement

Information and CDE contacts for NCLB programs
are available at http//www.cde.ca.gov/nclb/sr/pc/
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The Local Educational Agency Plan (LEA Plan)

• LEA Plan
• Is a single, coordinated, and comprehensive plan
• Describes the educational services for all
  students
• Serves as a guide for
• Implementation of federal and state-funded
  programs
• Allocation of resources
• Reporting requirements
• Development of the LEA plan involves
• A continuous cycle of assessment
• Parent and community involvement
• Planning and implementation
• Monitoring and evaluation

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The Local Educational Agency Plan (LEA Plan)

• The LEA Plan
• Establishes a focus for raising the academic
  performance of all student groups to achieve
  state academic standards
• Is a summary of all existing state and federal
  program
• Includes specific descriptions and assurances of
  No Child Left Behind (NCLB) and State programs
• Is a summary of assessment data, school goals and
  activities from
• the Single Plans for Student Achievement
• LEA Plan includes academic services to increase
  student achievement
• Instruction programs
• Professional development
• Counseling programs
• Prevention programs
• Support services goals
• Needs assessments
• Others as required

Federal law requires that school site
administrators, teachers and parents from the LEA
(which includes direct-funded charter schools)
must be consulted in the planning, development,
and revision of the LEA Plan.
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Developing the LEA Plan

• The LEA will review
• Demographics
• State and Local assessment results
• Performance indicators
• Resources
• The LEA will find the data easy to access via the
  Internet
• School Accountability Report Card (SARC)
• Standardized Testing and Reporting (STAR)
• Academic Performance Index (API) results
• Other data sources

The LEA is expected to gather and review its own
information from these resources and use it to
inform the planning process.
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The Local Educational Agency Plan (LEA Plan)

• The Local Educational Agency Plan is approved by
• Local school board
• State Board of Education

Is a requirement for receiving federal funding
sub-grants for NCLB programs
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The Single Plan for Student Achievement (SPSA)

• State law requires that school-level plans for
  programs funded through the Consolidated
  Application be
• Consolidated in a Single Plan for Student
  Achievement (SPSA)
• (Ed. Code Sect.64001)
• Developed by school site councils with the advice
  of any applicable school advisory committees

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The Single Plan for Student Achievement (SPSA)

• The focus of the SPSA is to improve the academic
  performance of students to the proficient level
  and above.
• The content of the school plan includes
• School goals
• Objectives
• Action steps
• Timeline
• Proposed expenditures
• The plan serves as the school's guide in
  evaluating progress toward meeting the goals.

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SPSA Cycle of Actions

• The graphic below represents the cycle of actions
  required
• by the school site council in the development,
  implementation, and revision of the SPSA.

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Categorical Program Monitoring (CPM)

• State and federal law require CDE to monitor the
  implementation of categorical programs operated
  by local educational agencies (LEAs)
• State-level oversight is accomplished by
  conducting on-site reviews of eighteen programs
  implemented by local schools and districts.
• Categorical Program Monitoring is conducted
• Every four years
• By state staff and local administrators
• Trained to review one or more of these programs
• The purpose of the CPM review is to
• Verify compliance with requirements of each
  categorical program
• Ensure that program funds are spent to increase
  student achievement and performance

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Dimensions of Categorical Program Monitoring

• Involvement. Parents, staff, students, and
  community members participate in developing,
  implementing, and evaluating core and categorical
  programs.
• Governance and Administration. Policies, plans,
  and administration of categorical programs meet
  statutory requirements.
• Funding. Allocation and use of funds meet
  statutory requirements for allowable
  expenditures.
• Standards, Assessment, and Accountability.
  Categorical programs meet state standards, are
  based on the assessed needs of program
  participants, and achieve the intended outcomes
  of the categorical program.
• Staffing and Professional Development. Staff
  members are recruited, trained, assigned, and
  assisted to ensure the effectiveness of the
  program.
• Opportunity and Equal Educational Access.
  Participants have equitable access to all
  programs provided by the local educational
  agency, as required by law.
• Teaching and Learning. Participants receive core
  and categorical program services that meet their
  assessed needs.

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Alignment of SPSA and CPM

• The following graphic represents the alignment of
  the SPSA and incorporates the CPM Program
  Dimensions with the actions required of the
  school site council

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District Responsibilities

• Consolidated Application (Con App)
• Fiscal Management
• Compliance Program Monitoring (CPM)
• LEA Plan and School Plans (SPSA)
• Parent Notifications /Policies
• Private School Services
• School/District Accountability
• District Advisory Committees (DELAC, DAC, PAC )
• Services to Homeless Students
• Uniform Compliant Procedures

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School Level Responsibilities

• Single Plan for Student Achievement (SPSA)
• School Site Councils and Advisory Committees
  ELAC, GATE
• Parent Involvement Policies- Compacts
• Site level implementation and compliance
  monitoring

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State and Federal Programs Legislative
Requirements

• LEA PLAN District Level
  Con App
• CPM
• SPSA
• School Level

Fiscal Reporting
Program
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Resources

• Categorical Program Monitoring CPM
  http//www.cde.ca.gov/ta/cr/cc
• Consolidated Application Con App
  http//www.cde.ca.gov/fg/aa/co/
• Local Educational Agency Plan LEAP
  http//www.cde.ca.gov/nclb/sr/le/
• Single Plan for Student Achievement SPSA
  http//www.cde.ca.gov/nclb/sr/le/singleplan
• Education Code EC http//www.leginfo.ca.gov/calaw.
  html