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Subsidy Contract

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To set unified rules for all Projects' implementation, administration and ... interpretation of legal provisions is discovered the strictest rule shall apply ... – PowerPoint PPT presentation

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Title: Subsidy Contract


1
Subsidy Contract
Lead Partner seminar 13-14 October 2008, Riga
Arina Andreicika Managing Authority e-mail
arina.andreicika_at_raplm.gov.lv
2
Objective of the Subsidy Contract
  • To set unified rules for all Projects
    implementation, administration and monitoring
    within the Programme
  • To determine the rights and responsibilities of
    the MA and the LP
  • To fulfil requirement of Article 15 (2) of ERDF
    Regulation

2
3
Content of the Subsidy Contract
  • Legal Framework (1)
  • Award of subsidy (2)
  • Object of use, eligibility of funds (3)
  • Reporting and Payments (4)
  • LP and PP liabilities (5)
  • Publicity (6)
  • Durability and ownership of results (7)
  • Rights of termination and reduction of the
    subsidy (8)
  • Retaining of documentation (9)
  • Controls and audits (10)
  • Recovery of funds (11)
  • Assignment, legal succession (12)
  • Changes in the content of the Subsidy Contract
    (13)

4
Legal Framework (1)
  • The LP should implement the Project in accordance
    with regulations and rules as well as the
    horizontal policies
  • The LP is responsible for implementation of the
    main Programme principles
  • In case different interpretation of legal
    provisions is discovered the strictest rule shall
    apply

5
Legal Framework (1)
  • Regulation No 1080/2006 (ERDF Regulation)
  • Regulation No 1083/2006 (General Regulation)
  • Regulation No 1828/2006 (Implementation
    Regulation)
  • Regulation No 1605/2002 (Financial Regulation)
  • Regulation No 2342/2002 (Rules for the
    implementation of the Financial Regulation)
  • Regulation No 45/2001 (Regulation on protection
    of data)
  • Regulation No 1998/2006 (Regulation on
    application Treaty to de-minimis aid)
  • EU horizontal policies and principles

5
6
Legal Framework (1)
  • LatviaLithuania Cross Border Cooperation
    Programme (Programme)
  • Agreement between the MA, the CA and the AA, the
    Republic of Latvia and the Republic of Lithuania
    on the management and administration of the
    Programme
  • Programme Manual
  • Application Form
  • Communication Plan
  • Subsidy Contract
  • Model Partnership Agreement
  • Project Progress Report form and Project Final
    Report form
  • Relevant national legislation of the Programme
    Member States
  • Programme guidance documents

6
7
Award of subsidy(2)
  • Total eligible Project budgetERDF co-financing
    National funding
  • All the allocations are considered maximum
    provisional amounts
  • The MA shall be entitled to suspend the payments
    to the LP or terminate the Subsidy Contract in
    case the European Commission fails to make
    available the funding to the Programme
  • The LP for the same activities can receive
    funding only once within the Programme and other
    EU funded programmes

8
Object of use, eligibility of funds (3)
  • Costs approved in the Application and awarded to
    the LP for implementation of the Project
  • Costs from the day after the JMSC meeting (start
    date) when decision was taken about the Project
    approval until the date stated in the Subsidy
    Contract as end date
  • Costs validated by the FLC
  • Costs certified by the CA
  • Preparation costs incurred between 1 January 2007
    and the day before the Project approval in
    accordance with the JMSC decision

9
Reporting and Payments (4)
  • Only the LP is entitled to request payment of the
    ERDF co-financing after submitting the Progress
    Report
  • Payments to the LP will be made on a
    reimbursement basis
  • The CA ensures that the LP receives the ERDF
    co-financing as quickly as possible and in full
  • The final amount of the ERDF co-financing will be
    paid on the basis of the reported total eligible
    expenditure only
  • Payments not requested in time and in full will
    not be reimbursed

10
LP and PP liabilities (5)
  • The LP solely bears the overall financial and
    legal responsibility for the Project and for the
    PP
  • The LP is responsible for concluding the
    Partnership Agreement and submitting it to the
    JTS
  • The LP and the PP shall assume liability to third
    parties while the Project is being carried out

11
Publicity (6)
  • Any notice, publication or event, equipment or
    infrastructure by the Project must specify that
    the Project has received a subsidy from the
    Programme funds
  • The LP must ensure that the Project outputs are
    made freely available to public
  • The MA has the right to publish information on
    the Project and products deriving from the
    Project for information and publicity purposes
    only

12
Durability and ownership of results (7)
  • The LP and the PP
  • Shall retain the Project outputs and results
    during the Project and at least for 5 years after
    final payment from the ERDF co-financing has been
    made
  • Not allowed to transfer ownerships, titles,
    industrial and intellectual property rights for
    outputs of the Project without prior consent of
    the MA
  • All estimated revenue must be calculated and
    deducted from the Projects eligible expenditure

13
Right of termination and reduction of the
subsidy (8)
  • The MA is entitled to
  • terminate the Subsidy Contract
  • withhold the payments
  • reduce the subsidy
  • demand repayment of the ERDF co-financing
  • The decision to terminate the Subsidy Contract or
    reduce the ERDF co-financing shall be made by the
    JMSC
  • In case the Subsidy Contract is terminated
    received ERDF co-financing has to be transferred
    to the CA

14
Retaining of documentation (9)
  • The LP and the PP are obliged to retain all
    official files, documents and data about the
    Project for control and audit purposes on
    customary data storage media in a safe and
    orderly manner until 31 December 2021 as a
    minimum
  • Location, conditions and support for achieving
    must comply with the requirements set in Article
    90 of the General Regulation

15
Controls and Audits (10)
  • Each Progress Report must be validated by the FLC
  • The LP and the PP provides all the supporting
    documents, necessary information and access to
    the Project accounting system, work premises and
    the Project outputs for control and audit purpose
  • The CA has a right to withhold payments to the LP
    until required information have been delivered or
    case has been solved

16
Recovery of Funds (11)
  • Irregular expenditures can be detected by any
    authority involved in the management and
    administration of the Programme
  • The MA, the CA and the MSs are responsible for
    detecting and correcting irregularities and
    recover amounts unduly paid
  • The CA has a right to deduct an amount of
    irregularly from the Payment Claim or demand the
    reimbursement any irregularly

17
Assignment of Rights, Legal Succession (12)
  • The MA is entitled to assign its rights under the
    Subsidy Contract immediately informing the LP
  • The LP is allowed to assign its duties and rights
    under the Subsidy Contract only prior written
    consent of the MA

18
Changes in the content of the Subsidy Contract
(13)
  • The LP can request changes to the Subsidy
    Contract or its Annexes
  • The changes in the Project may be introduced as
    long as the main objective of the Project is not
    altered and the maximum amount of the ERDF
    co-financing awarded remains the same
  • The MA has the rights to decide on changes in the
    Subsidy Contract in cases mentioned under 13
  • The JMSC decides in all other cases that are not
    listed under responsibility of the MA
  • The JTS shall inform the LP in written about
    decision on proposed changes in the Subsidy
    Contract

19
Thank you for your attention!
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