AGS RSVP Weekly Meeting

1
AGS RSVP Weekly Meeting27 Jan 2005

• Agenda
• LOG Review Preliminary Recommendations (pile)
• New Guidance from the RSVP Project Office
• Cost reduction, first pass (Brown, Pendzick,
  Pearson, Phillips)

• Useful Links
• RSVP Project http//rsvp.bnl.gov
• C-AD AGS Project Office http//www.c-ad.bnl.gov
  /esfd/RSVP/RSVP_AGS_WBS.htm

2
18-20 Jan 05 LOG ReviewClose Out -
Recommendations

• AGS Project and MECO magnets cost and contingency
  well understood, all else not so well developed.
  Contingency adjustment recommended for all else.
• RSVP management structure good but management
  should implement economy of scale and use common
  resources where possible. Examine streamlining
  and/or consolidation of project offices. It was
  noted there are now 5 project offices, two main
  office (Columbia and BNL), AGS, K0PIO and MECO.
• RSVP is ready for technical design phase once
  funds become available. Recommend RSVP create
  TDR's and bottoms-up RLS's fully linked to the
  RSVP WBS structure ASAP.

3
24 Jan Meeting with NSF

• Bill and Jon met with the NSF on 24 Jan
• They have not yet received substantive feedback
• they will let us know if/when that changes

4
RSVP Project Office New Guidance(quote from 25
Jan email from Kotcher)

• RSVP is under extreme pressure to baseline in
  the spring. Under this kind of time constraint,
  with quite possibly the continuation of the
  project in the balance, many of the normal, more
  time-intensive means of communicating will have
  to take a back seat in the interest of trying to
  get things converge on this time scale. I hope
  all of you will make an effort to see past
  whatever minor perturbations this may introduce
  in appreciation of the bigger picture I will
  nonetheless do what I can to keep things moving
  as smoothly as possible.

5
RSVP Project Office New Guidance (cont)

• All projects have been asked to design to cost,
  according to the following guidelines (burdened
  FY05)
• KOPIO - 55M
• MECO magnet - 56M
• MECO - 24M
• AGS - 40M
• Project Office - 20M
• These numbers include contingency, which should
  be constructed according to the Lockheed
  guidelines as posted on the RSVP web site.
• The Project Office will make any needed
  adjustments in the overall contingency.
• The RSVP Project Office is assembling an April
  Baseline Review.
• The usual backup material - cost books, C/TDR's,
  etc. - will be needed to review.
• Project costs will have to be reported in
  escalated dollars

6
RSVP Project Office New Guidance (cont)

• In light of this priority, the coming review
  schedule according to the Sep timeline will be
  changed in order to allow time for you to put all
  of this together.
• In particular, we will not have the reviews of
  the individual sub- projects via the ad hoc LOG
  committees.
• An updated review schedule will be ready in a few
  days
• you should be entirely focused on constructing a
  "baselineable" project plan
• To the very greatest extent possible, project
  personnel should drop everything during this
  intensive period

7
Misc

• RSVP Project Office Account Number 88542
• The K0PI0 funds have arrived, accounts are being
  setup
• CFI work (120K)
• AGS upgrades work (145,049)
• K0PI0 Beam Lines (285,928)
• USE These accounts to charge your time!

8
next significant events TO BE UPDATED!!!
Milestone Date Status, Comments
Discussion of Baseline Expectations, Timeline with Experiments September 13 Held
MECO Magnet Review Sun-Tue, Oct 10-12 Held
AGS Review Thu-Fri, Nov 4-5 Held
Internal discussion of resource-loaded schedules (RLS) for all projects Thu, Dec 9 Held
Simulations Backgrounds Review Tue-Thu, Jan 11-13 Set, reviewers assembled, held at NYU
Initial review of RLS for all projects Tue-Thu, Jan 18-20 Reviewed by LOG
Reviews of other sub-projects Weeks of Jan 24 Feb 21 Series of LOG-based reviews of RSVP sub-systems
Draft versions of PMP, PEP, Conceptual Design Report completed Mon, Feb 14
Operations Review Week of Mar 7
Project startup pre-review Week of Mar 15 Comprehensive preparatory review of full project, proposal
Project startup review Week of Apr 18 Final project startup review, iteration of above. NSF review.
Finalize documentation for May submission to NSF Week of Apr 25
Product submitted to NSF/NSB Mon, May 2
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Next Meeting

• 3 Feb 2005
• Agenda
• Cost reduction exercise second pass
  (Mahler,Pendzick,Pearson,Phillips)
• Status of cost scrubbing and RLSs
  (Mahler/Lambiase,Pendzick,Pearson,Phillips)