AGS RSVP Weekly Meeting

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AGS RSVP Weekly Meeting17 Mar 2005

• Agenda
• Project Office - Guidance etc.. (Pile)
• Master RLS discussion (Pendzick)
• Cost Book Status (should be complete!)
• ACCESS Data Base,WBS dictionary,Excel,etc status
  (Sappo)
• Status Reports (Brown, Pendzick, Pearson,
  Phillips)
• Schedule and Cost (frozen 21 March!!)
• WBS Dictionary
• Cost Books
• TDR status (Makdisi, Brown, Lazarus, Meng,
  Williams)

• Useful Links
• RSVP Project http//rsvp.bnl.gov
• C-AD AGS Project Office http//www.c-ad.bnl.gov
  /esfd/RSVP/RSVP_AGS_WBS.htm

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Preliminary Baseline Review6-8 April 2005Review
Committee Members
E. Temple, Chair, FNAL G. Bock, FNAL P. Brindza,
JLAB G. Brooijmans, Columbia University T.
Elioff, SLAC H.E. Fisk, FNAL W. Freeman, FNAL C.
Gagliardi, Texas AM University N. Hadley,
University of Maryland D. Hoffer, FNAL J. Huston,
Michigan State University I. Kourbanis, FNAL C.
Prescott, SLAC M. Rijssenbeek, SUNY Stony
Brook A. Skuja, University of Maryland R. York,
Michigan State University
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Preliminary Baseline Review Charge (1/3)
The purpose of the Preliminary Baseline Review of
the Rare Symmetry Violating Processes (RSVP)
project is to evaluate the scientific goals,
technical approaches, scope, cost, schedule, and
management structure presented by the RSVP team.
The RSVP project plan will be presented in August
2005 to the National Science Board (NSB) for
their consideration of a construction start for
the RSVP MREFC project. In preparation for the
presentation to the NSB, the National Science
Foundation will conduct a comprehensive Baseline
Review of the RSVP project on 20-22 April 2005.
The Preliminary Baseline Review, conducted by the
RSVP Project Office, is being convened in order
to identify weaknesses or inadequacies in the
RSVP baselines in the hope that they may be
corrected or otherwise addressed in time for the
NSF review. RSVP is a technically aggressive
program of experiments that will run using
high-intensity beams from the Brookhaven National
Laboratory AGS accelerator. The AGS is used
primarily as an injector for the RHIC heavy-ion
collider, but it is needed for this purpose only
several hours per day. Much of its capacity is
therefore in principle available for other
experiments such as RSVP. RSVP consists of two
experiments called KOPIO and MECO. The WBS
structure has been broken into five components
1 The KOPIO detector, 2 The MECO detector,
apart from the large superconducting magnets of
MECO, 3 The MECO superconducting magnets, 4
The AGS Upgrades for RSVP, 5 The RSVP Project
Office. The separation of the MECO detector from
the MECO superconducting magnets is mandated
because these three large state-of-the-art
magnets dwarf all other components of RSVP and
are major critical path components, and so
require special attention. The AGS Upgrades for
RSVP consist of items specifically designed for
RSVP, such as the actual beam lines for the two
detectors, plus AGS infrastructure items which
are thought to be necessary to ensure a safe and
reliable high-intensity AGS running environment
for both RHIC injection and the RSVP experiments.
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Preliminary Baseline Review Charge (2/3)
Because of the short time between this review and
the NSF Baseline Review, it is unlikely that a
written report will be required from this review.
The conclusions of the review are to be
communicated to the RSVP Project Office and the
experimenters in the closeout session on Friday,
8 April 2005. Such conclusions may include
analysis of the current status, recommendations
of any kind to the presenters and/or the Project
Office and, most importantly, action items that
the committee believes should be immediately
addressed in order to prepare for the NSF review.
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Preliminary Baseline Review Charge (3/3)

• In assessing project readiness, the Committee
  should address the following specific items for
  each of the project elements
• Technical/Scope Does the proposed design and
  associated implementation approach satisfy the
  performance requirements? Is the project scope
  appropriate in order to realize the scientific
  goals?
• Cost Estimates Is the cost estimate consistent
  with the plan to deliver the technical scope with
  the stated performance? Is the contingency
  adequate for the risk?
• Schedule Is the proposed schedule reasonable
  and appropriate in view of the technical tasks
  and proposed funding profiles? Has the critical
  path been identified?
• Resources Is the proposed estimated resource
  allocation adequate to meet the goals of the
  project? Are the manpower needs well understood,
  and is the ramp up of these resources realistic?
  Is there an appropriate mix of expertise
  represented in the proposed manpower profiles?
• Operations Is the plan for operating the
  experiments reasonable? Are the costs well
  understood and characterized?
• Management Is the proposed management structure
  and process adequate to deliver the proposed
  technical scope within specifications, budget,
  and schedule? Are there sufficient resources
  allocated to management to allow it to function
  effectively?
• Risks and Mitigation Strategies Have the risks
  for the cost, schedule and scope been identified?
  Are there adequate mitigation strategies for
  these risks?

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Rare Symmetry Violating Processes Preliminary
Baseline Review Brookhaven National
Laboratory 6-8 April DRAFT AGENDA Wednesday 6
April 2005 0830 0930 Executive
Session 0930 1515 Plenary Session Overview
Presentations (see appended guidance) 0930
0945 Introduction (Willis) 0945 1030
Overview of RSVP Project (Kotcher) 1030 1045
Break 1045 1105 KOPIO Scientific Overview
Experimental Approach (TBD) 1105 1130 KOPIO
Project (Marx) 1130 1150 MECO Scientific
Overview Experimental Approach (Molzon) 1150
1215 MECO Project (Hebert) 1215 1315 Lunch
(Executive Session Working Lunch)
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Preliminary Baseline Review Agenda (cont)
Wednesday 6 April 2005
1315 1430 MECO Magnet (Smith) 1430 1515
AGS (Pile) 1515 1530 BREAK 1530 1730
Breakout Session A (see appended guidance)
KOPIO MECO Detectors MECO Magnet AGS
Construction Operations Management 1730
1830 Executive Session 1830 Adjourn 1835
Drinks at Berkner Hall 1900 Dinner at Berkner
Hall
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Preliminary Baseline Review Agenda (cont)
Thursday, 7 April 2005
0830 0900 Executive Session 0900 1200
Breakout Sessions B (see appended
guidance) KOPIO MECO Detectors MECO
Magnet AGS Construction Operations Managem
ent 1200 1300 Lunch (Executive Session
Working Lunch) 1300 1600 Breakout Sessions
C (see appended guidance) KOPIO MECO
Detectors MECO Magnet AGS Construction
Operations Management Projects provided
with questions from Committee, if any 1600
1730 Executive Session
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Preliminary Baseline Review Agenda (cont)
Friday, 8 April 2005
Friday 8 April 2005 0830 0930 Response from
Projects to questions from Committee, if
any 0930 1130 Executive Session 1130
1230 Lunch (Executive Session Working
Lunch) 1230 Closeout 1400 Adjourn
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WBS 1.4 Cost-Cutting Exercise, as of 17 Mar
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WBS 1.4 Cost, as of 10 Mar
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WBS 1.4 Cost, as of 17 Mar (estimated cont and
indirect)
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WBS 1.4 Cost, as of 17 Mar (all from Project)
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10 March 05
15
17 March 05
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10 March 05
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17 March 05
18
10 March 05
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17 March 05
20
10 March 05
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17 March 05
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10 March 05
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17 March 05
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How we get to base line in April

• 9 March (Wed) 1 week ago!
• Cost Books assembled and ready for review
• AGS/Booster (Brown)
• Mechanical (Mahler) - Copied
• Electrical (Lambiase) - Copied
• MECO AGS Modifications (Brown)
• K0PI0 AGS Modifications (Brown)
• Switchyard (Pendzick) - Copied
• K0PI0 (Pearson) - Copied
• MECO (Phillips)
• Common to all WBS elements
• Controls (Barton) - Copied
• Security (Williams)
• Instrumentation (Gassner) - Copied
• Get cost books to Pam for copying, all changes
  thereafter must also be included in Pams copy

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How we get to base line in April

• Get your draft input to Yousef NOW
• 16 Mar (Wed) YESTERDAY!
• Draft TDR subsystem input due (Makdisi, editor) -
  (Word or simple text)
• Introduction and AGS Project Office (Pile)
• AGS/Booster and Switchyard (Brown)
• K0PI0 (Lazarus)
• MECO (Brown beam line/Meng all else)
• Security System Williams
• Controls, generic specs Barton (NEW REQUEST -
  Today!)
• 23 Mar (Wed)
• Draft PMP (Pile)

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How we get to base line in April

• RSVP Project Office Guidelines
• 21-25 Mar
• All Estimates Frozen (21 April)
• ACCESS Data Base ready for use (25 April was 21
  April)
• Prepare material for the review
• 28-31 Mar Prepare talks/Practice talks for
  preparatory review
• 1 Apr (Fri) all talks posted to the Web
• 6-8 April Preparatory Review
• 20-22 April NSF Review

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Misc

• RSVP Project Office Account Number
• until further notice use Account 08144

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Supplemental/Archive
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Base Line Review Dates
20-22 Apr (Wed-Fri) at BNL, NSF Baseline
Review Organized by M. Turner, NSF Assistant
Director for Mathematical and Physical
Sciences Details to be determined
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Present NSF Guidance (from FY2006 Presidential
Budget Request)
construction
preops/ops
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RSVP Project Office Present Guidance (no
change from last week)

• All projects have been asked to design to cost,
  according to the following guidelines (burdened
  FY05)
• KOPIO - 55M
• MECO magnet - 56M
• MECO - 24M
• AGS - 40M
• Project Office - 20M
• These numbers include contingency, which should
  be constructed according to the Lockheed
  guidelines as posted on the RSVP web site.
• The Project Office will make any needed
  adjustments in the overall contingency.
• The RSVP Project Office is assembling an April
  Baseline Review.
• The usual backup material - cost books, C/TDR's,
  etc. - will be needed to review.
• Project costs will have to be reported in
  escalated dollars