Welcome to the Directories Podcast

1

• Welcome to the Directories Podcast
• This podcast is designed to give you step-by-step
  instructions for accessing utilizing the
  Exhibitor Toolkit

2
Logging In

• When you arrive at the toolkit page you will see
  something similar to the image below.
• Note that you will need Internet Explorer to
  navigate the site. You can download it for free
  by clicking here, or the link on the login
  screen.
• To log in, you will need your customer number and
  password. These can be found either on the email
  that you received from your Directory Specialist
  or on your invoice. Your customer number is
  located in the lower right hand corner of your
  invoice and your password is the first five
  digits of your postal code.
• Note if you live in an area that doesnt use
  postal codes, your password will be 99999.

Enter your login info here
Click here to download Internet Explorer
3
Post Logon

• Upon logging in, you may encounter a page similar
  to the one below.
• On this page you will find important information
  related to your event such as deadlines, expanded
  listings (if applicable), reminders and how to
  save your listing once you have edited and
  checked the box marked Information Approved.
• You can proceed either by clicking the Continue
  to Toolkit button or by selecting any of the
  choices in the left navigation.

Click here to continue to the toolkit and update
your listing.
4
Once Youre Logged In

• If you have participated in this event within the
  past two years, your company listing information
  will appear as you last updated online.
• Please look over your details.
• You will see fields similar to the ones to the
  right.
• If you do not need to make any changes to your
  listing simply click the edit button in the
  Company Details header. Next, click the box that
  says Information Approved and click the Save
  button (see next slide).

Click here to edit and/or approve your listing.
5
Editing Company Details

• Clicking on the Edit button will bring you to
  this page.
• Here you can change the way your company name is
  displayed and your contact information, such as
  address and phone number.
• Dont forget to click the save button!

Click here to save your changes.
6
Show Specials
Enter your Show Special here.

• Many Shows allow exhibitors to input a Show
  Special that will appear in the printed directory
  and online.
• This area is for listing Show Specials, such as
  discounts on orders placed at the Show or
  giveaways for visiting your booth.
• In most cases, you will need to keep your Show
  Special description to 150 characters or less.

7
Company Description

• Most shows offer a web description, a description
  in the printed directory or both.
• To enter or update an existing description, click
  on the Edit button in the Company Description
  header.
• Most Shows have a character limit. In some cases,
  you may purchase additional characters according
  to a predetermined pricing scheme.
• Note that there is a character counter to the
  right of the box where you input your description
  to help you keep track of the length of your
  listing.
• Note If your event offers expanded listings,
  the counter will turn red once you have exceeded
  the complimentary character limit. If your event
  does not offer expanded listings the character
  counter will not change color, but you will not
  be able to save your listing.
• You can also create your description in a Word
  document or similar format and copy and paste the
  text from your document into the text box. Please
  note that only plain text will be displayed.

Character Counter
8
Additional/Optional Features

• You may also be able to add items and features
  such as
• Product Categories
• Product Gallery
• Product Brochure
• Press Release
• Company Logo
• If these features are activated for your event,
  they will automatically appear when you log into
  the toolkit. If not, you may still be able to
  take advantage of these features. Contact your
  sales representative for more information.

9
Additional/Optional Features, contdProduct
Categories
Category Limit

• You can add product categories to your listing to
  make it easier for your customers to find you.
• There is typically a large range of categories to
  choose from.
• You will be allowed to choose between 5 and 15
  categories depending on the Show.
• Note The limit for your show will be displayed
  at the top of the page.

10
Additional/Optional Features, contdProduct
Gallery
Click here to browse for image file.

• To add a product to the gallery, click on the
  Add button in the New Product Gallery header.
• You will be asked to enter information such as
  the product name, price and a description.
• You can also upload an image of your product. Do
  so by clicking the icons to the right of the
  boxes that say Thumbnail Image and Product
  Image. You may use the same image file for
  both.
• Acceptable file types are .jpgs under 500 kb.
  Please submit RGB files. Files uploaded as CMYK
  will not be accepted.
• If the Product Gallery is also going to be
  printed in the directory, you will be prompted at
  this time to send a high resolution copy of your
  image to a designated representative from your
  show team.

11
Additional/Optional Features, contdProduct
Brochure

• The Product Brochure feature allows you to upload
  a company brochure to the website.
• Only PDF files under 5 MB are accepted for
  upload.

12
Additional/Optional Features, contdPress
Release
Click either of these buttons to save

• If your company has a Press Release that you
  would like to appear on your online listing, you
  may enter it here.
• Copy and paste your Press Release from a Word
  document or similar format.
• You will notice that there are fields for the
  Article Date, the Article Title, Contact Name and
  the Article Text.
• You may also upload an image. Your image should
  adhere to the same standards as your New Product
  Gallery entry. Click the picture next to the
  Image field to browse and select your image.
• Remember to click the Save button after you
  have entered all of your information.

13
Additional/Optional Features, contdCompany
Logo

• Some events allow you to upload your company logo
  to your website directory listing for a small
  fee.
• Before uploading, make sure that your logo is no
  larger than 5 KB and that it is a .jpg file.
• When naming your logo, please refrain from using
  any special characters, numbers or spaces. For
  example directoriespodcast.jpg is a suitable
  file name directories_podcast 1.jpg is not.
• Click on the image next to the Logo field to
  browse for your image. Select your image and
  click Save.

Click here to browse for your image
Click either of these buttons to save
14
Thank you!

• Thank you for choosing to exhibit with us. We
  hope that this tutorial has been helpful. At any
  time you may click the help link at the top of
  your screen to reach your Directory Specialist
  for further assistance.