Business Letter Formatting

1
Business Letter Formatting

• Technology I
• Mrs. Huddleston

2
Block Formatting Everything begins at the left
margin nothing is indented
3
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

4
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
5
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
6
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
7
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
8
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting
9
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting

• Body/Content of Letter
• SS within paragraphs
• DS between paragraphs

10
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting

• Body/Content of Letter
• SS within paragraphs
• DS between paragraphs

Return 2X
11
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting

• Body/Content of Letter
• SS within paragraphs
• DS between paragraphs

Return 2X
Return 4X (for signature)
12
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting

• Body/Content of Letter
• SS within paragraphs
• DS between paragraphs

Return 2X
Return 4X (for signature)
Originators Address person sending letter
13
Block Formatting Everything begins at the left
margin nothing is indented

• 1 margins
• Times, Size 12

Return 9X for date
Return 4X
Inside Address person receiving letter
Return 2X
Salutation/Greeting

• Body/Content of Letter
• SS within paragraphs
• DS between paragraphs

Return 2X
Return 4X (for signature)
Originators Address person sending letter
Space 2X between state zip in both addresses
14

• Letters should fit on sheet of paper
• Reduce font size to 10 or 11
• Delete spaces above date
• Reduce margins (1/2)

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• Complaint Letter
• Give lots of detail (dates, times, locations,
  product , model , descriptions, peoples names,
  etc.)
• Tell how the business can rectify the situation
• Never threaten/insult

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• Compliment Letter
• Give lots of detail (dates, times, locations,
  product , model , descriptions, peoples names,
  etc.)
• Tell how the product personally benefited you
• Be sincere, but dont get mushy

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• Requesting Info Letter
• Paragraph 1
• 1 sentence why youre writing
• 1-2 sentences info on yourself
• 1 kiss butt sentence
• Paragraph 2
• Explain in detail what you want (admissions,
  catalog, housing, sports, auditions, etc.)
• Paragraph 3
• Give an email and phone
• Thank you statement