CCCApply

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CCCApply
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CCCApply
BOG Fee Waiver
California Community Colleges Chancellors Office
Updated 10/18/2004
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Presentation Topics
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FA in CCCApply 2007 Changes Application
Walkthrough Implementation Costs and Contacts
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Financial Aid Features in CCCApply
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Flags, Forms and FA Track 3 Ways to the BOG Fee
Waiver
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Facilitating Financial Aid in CCCApply
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• Includes questions about financial needs and
  interests that alert the applicant to the
  possibility of financial assistance
• Sets a financial aid referral flag that can be
  used by colleges to download financial aid
  prospects or to initiate communication with
  students at the first contact with the college.
• Offers to connect the applicant to the online
  FAFSA federal aid application form and fills it
  out with relevant data
• Determines eligibility and offers to connect the
  applicant to the AB540 Tuition Waiver
• Presents a Financial Aid track with helpful
  resources, information and links, including FAFSA
  and BOG Fee Waiver
• Offers to connect the applicant to the BOG Fee
  Waiver form and pre-populates it out with
  relevant data

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Financial Aid Referral Flag in CCCApply
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• Financial aid referral flag set if applicant
  indicates interest in any of the following
• Financial help to attend college
• Scholarship information
• Information on federal, state and college
  financial aid programs
• EOPS (Extended Opportunity Programs and Services)
• CalWorks
• Veterans services (veteran or veterans
  dependent)
• Applicant is receiving TANF, SSI, or General
  Assistance
• Financial aid download includes
• Minimally, the applicants name, address, phone
  number, email address, and responses to
  financial-aid-related questions
• Complete electronic application, if desired

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Financial Aid Links at End of Application
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CCCApply Financial Aid Track
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Financial Aid page
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BOG Fee Waiver Choice page
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Three Ways to Get to the Fee Waiver

• At the end of the CCCApply application for
  Admissionon the Links and Opportunities page
• From the Financial Aid Track of the CCCApply home
  page
• Direct link from the College website

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College Direct Link to BOG Waiver
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BOG Fee WaiverFeatures and Functions
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Features Algorithms 2006/7 Changes
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BOG Waiver Features
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• BOG Waiver is a complete and independent
  application
• Includes Application Manager, Control Center,
  user support
• Customizable introduction, instructions, logo,
  contact info
• Downloads customizable in content and scheduling
• Can create business rules and customized email
  messages
• BOG Waiver form, questions, answers and flags are
  standard
• Dedicated design team under the Steering
  Committee

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Control Center Home Page
B
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BOG Fee Waiver Features
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• Only one application can be filed per year per
  user per college
• Built-in algorithms to generate Eligibility and
  Dependency status flags
• Presents questions and instructions based on
  dependency status and data provided
• Includes special prompts for Registered Domestic
  Partnerships
• E-Sign electronic signature
• Allows applicant to print out the full form upon
  submission
• Thanks to smart processing, much easier to use
  than the paper form

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2005/6 Paper Form
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2005/6 Online Form in CCCApply
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Pre-populating Data

• Data from Xap student account and from CCCApply
  are used to pre-populate some answers
• Name, SSN, Email, Daytime telephone, Current
  Address, Birth-date
• Marital status is NOT pre-populated (different
  code values)
• No answers are generated in the online
  application
• Applicant must answer all questions, including
• Total income
• Marital status and married as of today
• Birth-date and over 18 question
• All answers are cross-checked for errors
• This ensures that the right wrong answer gets
  corrected and no legal issues are created

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Dependency Status Description

• Data field called BOGW-Dependency
• Code I Independent
• Code D Dependent
• Used for smart formatting
• For dependent applicants, parental questions and
  prompts show, and only parental income column
• For independent applicants the parental questions
  and prompts do not show and only student/spouse
  income column
• Used to make certain answers required or optional

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Dependency Status Calculation

• Code I Independent
• If yes to any of
• Born before Jan 1 198x (25 years ago)
• Married (or registered domestic partner) as of
  today
• Dependents living with you
• Orphan or ward of the state
• Veteran of US Armed Forces
• Or no to both
• Claimed on parents tax filing
• Living with parents
• Code D Dependent
• All others

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Eligibility Method

• Data field called BOGW Eligibility
• Code A Method A only
• Code B Method B only
• Code M Multiple Methods (A and B)
• Code N None Not Eligible
• Used to make certain answers required or optional
• For example, Method B income questions not
  required when eligibility for A is set on
  (however, part B is still available for the
  applicant to fill out)
• Calculated internally using two invisible flags,
  one for A, one for B, but result is just one
  eligibility outcome

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Eligibility Method A

• Method A Eligibility set on if yes to any
• Receiving TANF
• Receiving SSI-SSP
• Receiving general assistance
• Receiving above assistance from parents
• Certified veteran of the national guard
• Medal of honor recipient or 911 victim
• Law enforcement or firefighter killed in the line
  of duty
• As of 2006-7
• Veterans and national guard split out to 2 fields
• As of 2006-7 Medal of Honor and 911 Victims
  split out to 2 fields
• Otherwise not eligible under Method A

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Eligibility Method B

• Method B Eligibility set on if total income
  exceeds the cap for the number in household per
  the income table for the tax year used for the
  application
• Number in household and income amounts are used
  to index the table corresponding to the
  dependency status
• Otherwise not eligible under Method B

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Eligibility Method B Income Table

• Income Requirement Changes (Method B Eligibility)
• For 2007-2008, the income table for Method B
  eligibility determination is
• Family Size 2006 Income
• 1 14,700
• 2 19,800
• 3 24,900
• 4 30,000
• 5 35,100
• 6 40,200
• 7 45,300
• 8 50,400
• Each additional person (1) 5,100

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2006/7 Changes
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• Total Income amount limited to 999,999 to align
  with FAFSA limitation.
• Second address line added to align with CCCApply
  applications for admission (regular and
  international)
• Various text changes to questions/prompts/help
• Updated Data Dictionary

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BOG Fee WaiverWalkthrough
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Application Manager Introduction and District
apps Application and Errors Submission
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BOGW Walkthrough

• http//beta.cccapply.org/BOG_Waiver/

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BOG Fee WaiverImplementation
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Subscription Online Resources Contacts
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BOG Waiver Subscription
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• 2,000 per year annual operation with 2
  appreciation
• (No more 3-year contracts for BOG Fee Waiver)
• Not eligible for application discounts
• (small college, multi-college)
• No setup fee (covered by CCCApply)
• Must subscribe to CCCApply to get the BOG Waiver
• Cable plus HBO and Showtime model
• CCCApply Suite bundle discount 10
• CCCApply Standard International Spanish BOG
  Fee Waiver

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Online Information Resources
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• CCCApply web site, www.cccapply.org
• Test web site beta.cccapply.org
• Explore and test new features under development
• Project web site cccnext.net/cccapply/
• Data Dictionaries
• Detailed document describing all data collected
  and generated
• Includes data formats, input rules, data usage,
  constraints
• Describes requirements and algorithms for
  residency determination, financial aid, AB540
  waiver eligibility
• Separate documents for CCCApply and BOG Fee
  Waiver
• QuickStart Guides for implementation
• Basic steps and information for new
  implementations

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End slide Contacts
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• CCCApply

www.cccapply.org
Vendor Ceene Randle, Xap, 310.945.0513,
ceene_at_xap.com Project Managers Tish McNamara,
530.295.9080, ccc_at_justish.com Tim Calhoon,
530.965.0634, calhoonti_at_cccnext.net Chancellors
Office Catherine McKenzie, 916.322.0833,
cmckenzi_at_cccco.edu Steering Team
team_at_cccapply.org Chairperson Bill Mulrooney, El
Camino College, 310.660.3421, bmulrooney_at_elcamino.
edu