Unit 7 Vocab

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Unit 7 Vocab

• Computers 1

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• Address Block All lines making up the inside
  address in your letter.
• Body Of Letter Main part of letter.
• Complimentary Closing End of your letter,
  usually sincerely.
• Data Source A file that contains the
  information to be merged into a document.
• Database Structured collection of records or
  data that is stored in a computer system.
• Dateline Line where you enter the date in your
  letter.

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• Document Types Letters, envelopes, labels,
  directories.
• Exclude Recipient List Excludes current list of
  people you want your letter sent to.
• Field A set of codes that instructs MS Word to
  insert text, graphics, page numbers, and other
  material into a document automatically.
• Filter Records Filter through your records to
  double check.
• Greeting Line Line that greets the addressed
  person. Usually Dear or To Whom This May Concern.

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• How Data Sources Work In Mail Merge A file that
  contains the information to be merged into a
  document. For example, the list of names and
  addresses you want to use in a mail merge. You
  must connect to the data source before you can
  use the information in it.
• Inside Address Address lines after the date
  line and before the greeting line.
• Mail Merge A software function describing the
  production of multiple documents from a single
  template form and a structured data source.

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• Mail Merge Recipients Recipients of your mail
  merge document who will eventually receive your
  letter.
• Main Document In a mail-merge operation in
  Word, the document that contains the text and
  graphics that are the same for each version of
  the merged document, for example, the return
  address or salutation in a form letter.
• Mass Mailing The sending of the same letter to
  many recipients.
• Merge Field A placeholder that you insert in
  the main document.

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• Merged Document Document where you can edit all
  of your letters in one open window before you
  print them.
• MS Access a relational database management
  system from Microsoft that combines the
  relational Microsoft Jet Database Engine with a
  graphical user interface and software development
  tools.
• Preview Your Letters Click to preview each
  letter to a recipient.
• Primary Key Sets the field to be a primary key
  (ensures that no two records contain the same
  value for that field).

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• Recipients Contacts of your mail merge document
  who will eventually receive your letter.
• Record Select current record to edit only the
  letter you are viewing at the time.
• Salutation Closing of your letter, usually
  sincerely.
• Sort Records Sort through your letters to
  decide which ones you want to send.
• Table A group of boxes which you can enter data
  into that allows you to it simply and easily.