IEEE Sections Congress 2002 - Creating a Global Community Society/Region/Section/Chapter Relationship/Support1

1
IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 1

• The IEEE Big Picture
• World Wide Membershipgt377,000
• World Wide Countries Servedgt150
• Major Boardsgt6 (RAB, TAB, EAB, SAB, PPSB,
  IEEE/USA)
• Geographical Regions (RAB) gt10
• Technical Divisions (TAB) gt10
• Technical Societies gt37
• Technical Society Members gt 231,000

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 2

• The IEEE Big Picture (Continued)
• Sections gt300
• Chapters gt1200
• Student Branches gt 900
• Annual Conferencesgt300
• Number of Technical Standardsgt900
• World Wide Technical Papers gt 30

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 3

• Region/Section/Society/Chapter
• A Region is a geographical break-up of the
  Institute.
• Entire USA in segmented into Six Regions. Other
  Four Regions include other parts of the World.
• A Region is further sub-segmented into Sections
• A Society is a technical conglomeration of
  Members
• The 37 IEEE Technical Societies with 231,000
  Society Members are all over the world.
• A Chapter is the Union of Societies and Sections

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 4

• Grassroots Organizations
• Sections
• Chapters
• Student Branches
• Technically Sound and Active
• Technical/Professional Activities
• Rejuvenate Moral/Ethical endeavor

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 5

• Section
• A Group of IEEE Members in a IEEE Region
• Formation - Minimum 50 IEEE Members of a Region
• Validity - Minimum 25 IEEE Members in a year
• Activity Minimum Five (5) Meetings in a year
• Information Secretarys and Treasurers Reports
• Responsibility - All Section Chairs are Voting
  Members of the Region Committee (Region Governing
  Body)
• Resources - Region, Societies, Section/Chapter
  Support, Various IEEE Web-Sites

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 6

• Chapter
• A Group of Technical Society Members in a Section
• Formation Minimum 12 IEEE Society Members
• Validity - Minimum 10 Society Members in a year
• Activity Minimum Two (2) Meetings in a year
• Information Chapter Chair's Meeting Reports
• Responsibility - All Chapter Chairs are Voting
  Members of the Section Committee (Section
  Governing Body)
• Resources - Section, Societies, Region,
  Section/Chapter Support, Various IEEE Web-Sites

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 7

• Student Branch
• A Group of Student Members in a Section
• Formation Minimum 20 Student Members
• Validity - Minimum 10 Student Members in a year
• Activity Minimum Two (2) Meetings
• Information Annual Plan and Annual Report
• Resources - Section, Region, Various IEEE
  Web-Sites

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 8

• How Can Section Help
• Provide Forums during Section Technical Meetings
  to Chapters and Student Branches for conducting
  Chapter and Student Branch Technical Meetings
• Encourage Chapters and Student Branches Meetings
• Provide Speakers to Chapters and Student Branches
• Provide a list of Technical Distinguished
  Lecturers
• Arrange Technical Shows by Vendors
• Conduct Joint Meetings with other
  Technical/Professional Organizations

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 9

• How Can Section Help (Continued)
• Conduct Workshops, Tutorial and other Programs
• Help Select Good Topics for Technical Discussions
• Set a Lower Admission Fee to Student Members
• Assist Student Branches to obtain SPAC Grants
• Watch Help Chapter, Student Branch Operation
• Resolve InternalExternal conflicts, if any
  (Monitor)
• Arrange a Pre-College Program
• Involve Students, Parents, Teachers
• Obtain and/or Initiate Grant programs

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 10

• How Can Section Help (Continued)
• Explore Technical, Financial and other Resources
• Technical Societies and Technical Activities
  Board
• Region and Regional Activities Board
• The Institute and Educational Activities Board
• Professional Activity Resources from IEEE/USA
• Co-Sponsor Technical Conferences, Society/Region
• Communicate with, Investigate and Utilize
  Technical Society Resources. Each Society has its
  rules for Chapter support, Conference
  Sponsorship

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 11

• How Can Section Help (Continued)
• Develop Specific Technical Projects and get
  funding and resources from the Institute,
  IEEE/USA, Society, Region
• Form Chapters and Provide Resources on Technical
  and Professional Activities
• Create and Update Web Site for others to access
  and obtain information on various activities
• Plan and set a Calendar of Events
• Recognize People with defined Awards and Rewards
  program

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 12

• How Region Can Help
• Get in touch with all Sections, Chapters Very
  Regularly
• Attend Sections and Chapters Meetings
• Set-up Workshops and e-workshops for Leadership
  Training
• Set-up Technical e-conferences for Sections and
  Chapters
• Help Sections and Chapters to set-up Web-Sites
• Provide speakers and urge Sections and Chapters
  to get involve in Technical and Professional
  meetings
• Contact and encourage Student Branches to
  participate in various Contests and Programs
• Provide Special Funding and Rewards as Necessary

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 13

• How Society Can Help
• Communicate with Chapters and Sections Very
  Regularly
• Provide speakers to Chapters and Joint-Chapters
• Encourage members to attend Section and Chapter
  Meetings
• Encourage Chapters and Sections to co-sponsor
  Conferences
• Encourage Joint-meetings with other non-IEEE
  organizations
• Encourage launching resourceful Technical
  Programs
• Encourage Chapters to take advantage of the
  Distinguished Lecturers Program
• Coordinate Technical Activities with Sections and
  Chapters
• Provide Financial Resources to Chapters and
  Sections

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 14

• How the Institute (IEEE) Can Help
• IEEE/USA
• Communicate with all Regions, Societies,
  Sections, Chapters on all Legislative and other
  important events
• Encourage launching Professional Programs
• Launch courses for PE accreditation
• Educational Board
• Provide Tutorial and Workshop Programs to All
  Regions, Societies, Sections and Chapters
• Encourage Pre-College involvement
• Standards Board
• Encourage Members to get involve in creating
  Standards

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 15

• Section and Chapter Obligations
• Submit Annual Financial Report before the IEEE
  set(rebate)deadline (Section Treasurer)
• Submit Elected Officer Report to Both IEEE and
  Region Secretary (Section Secretary)
• Submit Section, Chapter Meeting Reports (Section
  Secretary and/or Chapter Chairs)
• Attend and Participate in Region Meetings
  (Section Chair)
• Attend Region Training Workshops for Section and
  Chapter Officers Training (Section Chair)
• Reward Active Volunteers properly (Awards
  Coordinator)

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 16

• Section and Chapter Obligations (Continued)
• Attend IEEE Sections Congress and Region Section
  Congress Caucuses (Section Chair)
• Encourage Chapter Meetings (Technical Activities
  Coordinator)
• Attend IEEE/USA Workshop (Professional Activities
  Co-ordinator)
• Coordinate Student Branch Activities in the
  Section (Student Activities Coordinator)
• Support Student Branches using resources from
  IEEE, Region (Student Activities Coordinator)
• Coordinate Membership Activities and increase
  membership per IEEE Guide (Membership Coordinator)

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 17

• Section and Chapter Obligations (Continued)
• Develop, Implement, Activate Affinity Groups such
  as Senior,Gold,Others (Membership Coordinator)
• Utilize SAMEE Data Base and encourage the members
  to participate (Membership Coordinator)
• Document and Update Section Bye-Laws per IEEE
  Requirement (Section Chair)
• Conduct Officer Nomination and Elections per
  Bye-Laws (Nomination/Election Coordinator)

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 18

• Section and Chapter Obligations (Continued)
• Recognize Members Fellows, Seniors, others
  Excellence, Dedication and hard work (Awards
  Coordinator)
• Communicate Section, Chapter, Student Branch
  events to Membership (Communication Coordinator)
• Communicate to all Members, Publish Section News
  Letters and/or the e-news-letters, Convey
  Election and other Important Information to all
  members (Communication Coordinator).
• Create and Update Web Site with Important Links
  and Display Pertinent Information including
  Calendar-of-Events (Communication Coordinator).

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 19

• Financial Resources for Section and Chapter
• Section gets 1,800.00 (Annual) for completing
  minimum requirements (25 IEEE Members, 5
  Meetings)
• Section gets 3.00 (Annual) for each active
  member
• Chapter gets 180.00 (Annual) for completing
  minimum requirements ( 10 Society Members, 2
  Meetings)
• Section gets 10 bonus (Annual) amount for
  turning in all Annual Reports(ActivityFinancial)
  on time
• Many Sections get Region Dollars for attending
  Section Congress
• Section and Chapter gets PACE Finance for
  Professional Activity Projects and PACE Meetings
• Section and Chapter gets Special Finance for
  special technical and other important projects.

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 20

• Chapter FormationgtWhat is a Chapter
• Members of a Chapter belong to IEEE Technical
  Societies
• A Chapter can include Many Societies
• Usually A Chapter is a part of a Section
• Possible to have Two or more Chapters of a
  Society in a Section
• Possible to have One Chapter of a Society with
  adjacent Section(s)
• Requires 12 Active Society Members to Form a
  Chapter
• Requires 10 Active Society Members per year to
  Continue
• A Chapter can consist of a Small Group or a Large
  Group
• A Chapter can cover a Small Area or a Large Area
• Chapter Members can be affiliated to one or more
  Companies
• Chapter Members can work in one or more office
  buildings

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 21

• Chapter FormationgtWhy Form a Chapter
• Create a Net-Working group with people of like
  Technical Ideas
• IEEE Grass Root Activities are at Chapter Level
• More Cohesiveness among Members
• Technical People Like to Discuss Technical Ideas
• Discussions are planned and implemented into
  Objectives
• Many Discoveries and Inventions start from Ideas
• Usually people with like Ideas form Groups
  (Chapters)
• Get Technical, Educational, Financial Resources
  from IEEE
• Get Technical and Financial Resources from Region
  
• Get Tech,Finac,Educl,Mgmt Resources from
  Technical Societies
• Sponsor/Co-Sponsor Technical and other
  Conferences
• Get Professional and Financial Resources from
  IEEE/USA

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 22

• Chapter FormationgtHow To Form a Chapter
• Twelve Members and Petition for a Chapter
• Members must belong to IEEE Technical Societies
• Ask the Section Chair to forward the Petition
• Chapter is formed in Two/Three Weeks
• Maintain a Minimum of Ten Society Members per
  year to Continue
• Conduct at least Two Technical Meetings in a Year
• Send Meeting Reports to IEEE and the Section
• Get Formation and Maintenance Funds from IEEE
• Get Society Resources and Launch Conferences
• Enjoy TAB, RAB, IEEE/USA Resources for Special
  Projects
• Enjoy Cohesion and Affinity among Members

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 23

• Chapter FormationgtAn Example
• Twenty IEEE Members for in two adjacent buildings
  in a small city away from main stream
• Eleven Members Belong to Computer Society and
  Nine Members belong to Communications Society
• These 20 Members have common interest on VLSI
• All Members belong to the same IEEE Section
• Both Computers and Communications Chapters Exist
  in the Section
• These 20 Members Can Form Another Chapter on VLSI
• The New VLSI Chapter will include members of
  Computer Society and Communications Society of
  the Section in a geographical area desired in the
  original petition

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IEEE Sections Congress 2002 - Creating a Global
CommunitySociety/Region/Section/Chapter
Relationship/Support 24

• IEEE Reach-Out and Move-On Program
• Continuation of a Section and/or a Chapter is
  Extremely Important
• Communication and Net-Working is the Best Way to
  continue
• Reach-Out the Chapters, Sections, Societies,
  Regions, Staff, Board
• Volunteers Key-Words include Respect and
  Integrity
• Cohesion among the net-workers makes it go easy
• Resolving Conflicts makes quicker flow
• Think about a Way of moving on a Task/Project
• Select a Method after reviewing the past history
  of similar Tasks/Projects
• Build a System to repeat the Task/Project for
  future years
• Create a Process with automatic feed back of
  Task/Project