Recruitment: Volunteer Registry

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RecruitmentVolunteer Registry

• Emily Hardwick
• Outreach Coordinator
• Office of Clinical Research
• October 2007 Coordinator Meeting

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What is the Volunteer Registry?

• Created and maintained by the OCR
• Created as an option for individuals interested
  in participating in future clinical research
  studies conducted at Indiana University

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Why was the Volunteer Registry created?

• FREE Recruitment option for studies
• HIPAA compliant way of keeping information about
  people who are interested in participating in
  clinical trials
• Holding place for those individuals who might not
  qualify for your study TODAY, but may qualify in
  the FUTURE

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Is the Registry IRB approved

• YES!!!
• Volunteers complete the following
• Informed Consent
• Authorization (HIPAA) form
• Volunteer Information form

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Who can be a part of the Registry?

• The registry is open to ALL interested
  individuals!!!
• Minors (newborn 17 years old)
• Adults (18)
• YOU!!!
• We DO NOT have approval to include volunteers
  with advanced cognitive impairment

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What information is collected for the Registry?

• Basic contact information
• Address, phone, email, etc.
• Demographic information
• Birth date, gender, ethnicity, etc.
• Areas of research volunteer interest
• Ex. Cancer, HTN, healthy, Osteoporosis, Mental
  Disorders, etc.

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How can you utilize the Registry?

• ANY researcher who is conducting IRB approved
  research can gain access to data in the
  registry.
• NOTE Access to registry requires prior IRB
  approval on your recruitment checklist.

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How to utilize the Registry? (contd)

• You will need to check 2 under Recruitment
  Databases, and enter the registry IRB.
• To obtain the Registry IRB and suggested
  language to include on the Recruitment Checklist
  please call or email
• 317-278-2821 or ejhardwi_at_iupui.edu

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What to do after you receive approval?

• Contact Emily at 278-2821 to obtain the Query
  Form
• Once you have filled out the Query form return it
  to Emily via fax [phone]) or email
  (ejhardwi_at_iupui.edu)

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How many times can you query the system?

• You may run multiple queries for enrollment
  purposes over the lifetime of the studyAs long
  as it is still approved for enrollment.

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Can you refer interested volunteers to the
registry??
YES!!
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How can you refer interested volunteers?

• Stop by our office, located in the front lobby of
  University Hospital, Room 1101C
• Call 278-2821 or 1-888-264-0005
• Visit us on the webwww.clinicalresearch.medicine
  .iu.edu
• Email the OCR at OCRinfo_at_iupui.edu

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Can I give a registry packet to my participants?

• YES!!!
• To request packets please email Emily at
  ejhardwi_at_iupui.edu

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CROO Recruitment Resources

• Assist in planning effective recruitment
  strategies
• Advertising placement
• All types of media, group pricing, ad templates
• FREE On Off Campus (Jag News, Scope, Practice
  Pearls, etc)
• PAID (Indystar, WTHR, Comcast, Q95, etc)
• Flyer placement around campus and Clarian, etc.
• IRB submissions
• Volunteer Registry verbiage, standardized
  recruitment database verbiage, recruitment
  checklists, etc.
• Community Outreach
• Health fairs, support groups, etc.

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CROO Recruitment Resources

• Patient brochure
• Volunteer Registry
• Research Study Referrals
• CROO business cards
• Display Board
• Send requests to Emily ejhardwi_at_iupui.edu

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Recruitment Options

• OCR Trial Listing
• Volunteer Registry
• Paid Advertising
• FREE Advertising
• Flyer Posting

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For more information

• Emily Hardwick
• Outreach Coordinator
• 317-278-2821
• ejhardwi_at_iupui.edu

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• Questions?