FMP/Staff Cost

1
FMP/Staff Cost
FMP Staff Cost

1. Setup
2. Staff Master
3. Payroll
4. P Fund Register
5. Tax Return
6. Enquiry
7. Report

1. Setup

FMP
2
Setup
Setup Overview

• Staff Cost Setup is the fundamental step before
  users to prepare
• staff master
• payroll
• provident fund contributions
• tax return.
• Users have to define
• the calculation method and rate of provident fund
  schemes
• payroll items and reimbursement items to be
  available for payroll of different staff types
• payroll items for provident fund contribution and
  taxation
• account codes for contribution of different
  provident fund schemes.
• employers tax return information
• autopay setting of staff payroll payment.

3
Provident Fund Setup
Provident Fund Setup

• Three provident fund schemes supported by the
  system
• Grant / Subsidized Schools Provident Fund Scheme
  for Teaching Staff
• ORSO Scheme for Non-teaching Staff
• Mandatory Provident Fund Scheme for Non-teaching
  Staff
• User need to define the following two settings
  under every scheme
• General Setting
• Fund Rate Setting

4
Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
General Setting

• User need to define General Setting to calculate
  Grant / Subsidized Schools Provident Fund
  contribution for teaching staff in Payroll
• Employees Contribution Contra Account Code
• Rounding Method
• Decimal Place
• To update Grant / Subsidized Schools Provident
  Fund Scheme General Setting, no payroll should be
  under preparation.

5
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Provident Fund Setup
tab. Step 3. Click Grant/Subsidized Schools PF
Scheme hyperlink.
6
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
7
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Step 4. Fill in General Setting.
8
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Step 4a. For updating the account code, User can
enter an account code directly or click the
(Select Account Code icon) next to Account Code
textbox to search for account code from the
pop-up screen.
9
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Step 4b. Fill in / select appropriate Income
Account Code and then click Copy or Select
button to copy the code back to the original page.
10
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme General Setting
Step 5. Click Save button.
11
Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
General Setting

• Calculation of employee and employer provident
  fund contributions will follow the change made in
  the updated general setting thereafter.
• The change will take effect in the next payroll
  entry captured.
• All the previous captured staff payroll entries
  will not be affected.

12
Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
Fund Rate Setting

• To create a new set of Fund Rate Setting / update
  or delete existing fund rate setting for teaching
  staff who participate in Grant / Subsidized
  Schools Provident Fund Scheme.
• Fund rate setting
• Effective Date of the fund rate setting
• Stages of contribution percentage of employee and
  employer
• Fund rate setting is used when calculating the
  contribution amount in the payroll of staff who
  participate in Grant / Subsidized Schools
  Provident Fund Scheme.
• If the contribution stage and rate need to be
  revised while the current fund rate setting is
  used in Payroll, users may consider to add one or
  more fund rate settings.
• In updating / deleting of fund rate setting,
  staff payroll entries of the payroll month on or
  after the effective date have not yet been
  created.

13
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Fund Rate Setting
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
14
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Update Fund Rate Setting
To update existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
15
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Update Fund Rate Setting
Step 2. If user want to change the effective
date, they should fill in the new effective date
in Edit Effective Date. Step 3. If user want to
change the contribution rate, they should fill in
the Employees Contribution Rate, Employers
Contribution Rate and Remarks for the appropriate
stages of the fund rate setting.
16
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Update Fund Rate Setting
Step 4. Click Save button.
17
Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
Update Fund Rate Setting

• The employees and employers provident fund
  contributions in Payroll will adopt the updated
  fund rate setting and effective date for
  calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

18
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Add Fund Rate Setting
To create a new fund rate setting Step 1. Click
Add button. The system will redirect to the
Add Provident Fund Rate Setting page.
19
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Add Fund Rate Setting
Step 2. Fill in the Effective Date. Step 3. Fill
in the Employees Contribution Rate, Employers
Contribution Rate and Remarks for the appropriate
stages of the fund rate setting.
20
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Add Fund Rate Setting
Step 4. Click Save button.
21
Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
Add Fund Rate Setting

• The employees employers provident fund
  contributions in Payroll will adopt the new fund
  rate setting for calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

22
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Delete Fund Rate Setting
To delete existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
23
Grant / Subsidized Schools PF Scheme
Provident Fund Setup Grant / Subsidized Schools
Provident Fund Scheme Delete Fund Rate Setting
Step 2. Click Delete button.
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Grant / Subsidized Schools PF Scheme
Grant / Subsidized Schools Provident Fund Scheme
Delete Fund Rate Setting

• After deletion of fund rate setting, the fund
  rate setting cannot be retrieved again.

25
ORSO Scheme
ORSO Scheme General Setting

• Users need to define General Setting to calculate
  ORSO Scheme Provident Fund contribution for
  non-teaching staff in Payroll
• Rounding Method
• Decimal Place
• To update ORSO Scheme General Setting, no payroll
  should be under preparation.

26
ORSO Scheme
Provident Fund Setup ORSO Scheme General Setting
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Provident Fund Setup
tab. Step 3. Click ORSO Scheme hyperlink.
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ORSO Scheme
Provident Fund Setup ORSO Scheme General Setting
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
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ORSO Scheme
Provident Fund Setup ORSO Scheme General Setting
Step 4. Fill in General Setting. Step 5. Click
Save button.
29
ORSO Scheme
ORSO Scheme General Setting

• Calculation of employee and employer provident
  fund contributions will follow the change made in
  the updated general setting thereafter.
• The change will take effect in the next payroll
  entry captured.
• All the previous captured staff payroll entries
  will not be affected.

30
ORSO Scheme
ORSO Scheme Fund Rate Setting

• To create a new set of Fund Rate Setting / update
  or delete existing fund rate setting for
  non-teaching staff who participate in ORSO
  Scheme.
• Fund rate setting
• Effective Date of the fund rate setting
• Stages of contribution percentage of employee and
  employer
• Fund rate setting is used when calculating the
  contribution amount in the payroll of staff who
  participate in ORSO Scheme.
• If the contribution stage and rate need to be
  revised while the current fund rate setting is
  used in Payroll, users may consider to add one or
  more fund rate settings.
• In updating / deleting of fund rate setting,
  staff payroll entries of the payroll month on or
  after the effective date have not yet been
  created.

31
ORSO Scheme
Provident Fund Setup ORSO Scheme Fund Rate
Setting
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
32
ORSO Scheme
Provident Fund Setup ORSO Scheme Update Fund
Rate Setting
To update existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
33
ORSO Scheme
Provident Fund Setup ORSO Scheme Update Fund
Rate Setting
Step 2. If user want to change the effective
date, they should fill in the new effective date
in Edit Effective Date. Step 3. If user want to
change the contribution rate, they should fill in
the Employees Contribution Rate, Employers
Contribution Rate and Remarks for the appropriate
stages of the fund rate setting.
34
ORSO Scheme
Provident Fund Setup ORSO Scheme Update Fund
Rate Setting
Step 4. Click Save button.
35
ORSO Scheme
ORSO Scheme Update Fund Rate Setting

• The employees and employers provident fund
  contributions in Payroll will adopt the updated
  fund rate setting and effective date for
  calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

36
ORSO Scheme
Provident Fund Setup ORSO Scheme Add Fund Rate
Setting
To create a new fund rate setting Step 1. Click
Add button. The system will redirect to the
Add Provident Fund Rate Setting page.
37
ORSO Scheme
Provident Fund Setup ORSO Scheme Add Fund Rate
Setting
Step 2. Fill in the Effective Date. Step 3. Fill
in the Employees Contribution Rate, Employers
Contribution Rate and Remarks for the appropriate
stages of the fund rate setting.
38
ORSO Scheme
Provident Fund Setup ORSO Scheme Add Fund Rate
Setting
Step 4. Click Save button.
39
ORSO Scheme
ORSO Scheme Add Fund Rate Setting

• The employees and employers provident fund
  contributions in Payroll will adopt the new fund
  rate setting for calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

40
ORSO Scheme
Provident Fund Setup ORSO Scheme Delete Fund
Rate Setting
To delete existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
41
ORSO Scheme
Provident Fund Setup ORSO Scheme Delete Fund
Rate Setting
Step 2. Click Delete button.
42
ORSO Scheme
ORSO Scheme Delete Fund Rate Setting

• After deletion of fund rate setting, the fund
  rate setting cannot be retrieved again.

43
MPF Scheme
Mandatory Provident Fund Scheme General Setting

• User need to define General Setting to calculate
  Mandatory Provident Fund Provident Fund
  contribution for non-teaching staff in Payroll
• Rounding Method
• Decimal Place
• To update Mandatory Provident Fund Provident Fund
  Scheme General Setting, no payroll should be
  under preparation.

44
MPF Scheme
Provident Fund Setup MPF Scheme General Setting
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Provident Fund Setup
tab. Step 3. Click MPF Scheme hyperlink.
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MPF Scheme
Provident Fund Setup MPF Scheme General Setting
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
46
MPF Scheme
Provident Fund Setup MPF Scheme General Setting
Step 4. Fill in General Setting. Step 5. Click
Save button.
47
MPF Scheme
Mandatory Provident Fund Scheme General Setting

• Calculation of employee and employer provident
  fund contributions will follow the change made in
  the updated general setting thereafter.
• The change will take effect in the next payroll
  entry captured.
• All the previous captured staff payroll entries
  will not be affected.

48
MPF Scheme
Mandatory Provident Fund Scheme Fund Rate
Setting

• To create a new set of Fund Rate Setting / update
  or delete existing fund rate setting for
  non-teaching staff who participate in Mandatory
  Provident Fund Scheme.
• Fund rate setting
• Effective Date of the fund rate setting
• contribution setting according to the Mandatory
  Provident Fund Scheme Ordinance
• Fund rate setting is used when calculating the
  contribution amount in the payroll of staff who
  participate in Mandatory Provident Fund Scheme.
• If there is any updating in the MPF Scheme
  Ordinance, user need to add a new fund rate
  setting according to the latest requirement of
  the ordinance.
• In updating / deleting of fund rate setting,
  staff payroll entries of the payroll month on or
  after the effective date have not yet been
  created.

49
MPF Scheme
Provident Fund Setup MPF Scheme Fund Rate
Setting
Two sets of Pre-loaded fund rate setting have
been input by Education and Manpower Bureau based
on the Mandatory Provident Fund Ordinance to suit
users general need.
50
MPF Scheme
Provident Fund Setup MPF Scheme Update Fund
Rate Setting
To update existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
51
MPF Scheme
Step 2. If user want to change the effective
date, they should fill in the new effective date
in Edit Effective Date. Step 3. If user want to
change the contribution setting, they should fill
in the fund rate setting according to the
Mandatory Provident Fund Scheme Ordinance.
Provident Fund Setup MPF Scheme Update Fund
Rate Setting
52
MPF Scheme
Provident Fund Setup MPF Scheme Update Fund
Rate Setting
Step 4. Click Save button.
53
MPF Scheme
Mandatory Provident Fund Scheme Update Fund
Rate Setting

• The employees and employers provident fund
  contributions in Payroll will adopt the updated
  fund rate setting and effective date for
  calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

54
MPF Scheme
Provident Fund Setup MPF Scheme Add Fund Rate
Setting
To create a new fund rate setting Step 1. Click
Add button. The system will redirect to the
Add Provident Fund Rate Setting page.
55
MPF Scheme
Provident Fund Setup MPF Scheme Add Fund Rate
Setting
Step 2. Fill in the Effective Date. Step 3. Fill
in the fund rate setting according to the
Mandatory Provident Fund Scheme Ordinance.
56
MPF Scheme
Provident Fund Setup MPF Scheme Add Fund Rate
Setting
Step 4. Click Save button.
57
MPF Scheme
Mandatory Provident Fund Scheme Add Fund Rate
Setting

• The employees and employers provident fund
  contributions in Payroll will adopt the new fund
  rate setting for calculation.
• Only those new payroll entries which are prepared
  after users have changed the fund rate setting
  will be affected. All the previous staff payroll
  entries will not be affected.

58
MPF Scheme
Provident Fund Setup MPF Scheme Delete Fund
Rate Setting
To delete existing fund rate setting Step 1.
Select an appropriate Effective Date. The
corresponding fund rate setting details will be
displayed.
59
MPF Scheme
Provident Fund Setup MPF Scheme Delete Fund
Rate Setting
Step 2. Click Delete button.
60
MPF Scheme
Mandatory Provident Fund Scheme Delete Fund
Rate Setting

• After deletion of fund rate setting, the fund
  rate setting cannot be retrieved again.

61
Payroll Item Setup
Payroll Item Setup

• To create a new payroll item (e.g. basic salary,
  allowance, back pay, no pay leave, etc). The
  setting of earning and deduction payroll item
  will be used for payroll purpose.
• To update / delete existing earning and deduction
  payroll items for payroll purpose.
• There are twenty pre-loaded payroll items which
  are classified by staff type.
• The account code of each of the payroll items has
  been set by the Education and Manpower Bureau to
  suit users general need.
• Payroll items with Active status will all
  appear in Staff Master Payroll Account Code.
• User can select suitable payroll items for
  individual staff in Staff Master.
• Account code for each of the payroll items can be
  changed for different staff in Staff Master.

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Payroll Item Setup
Payroll Item Setup
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Payroll Setup tab.
63
Payroll Item Setup
Payroll Item Setup
Step 3. Click Payroll Items hyperlink. Twenty
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
64
Payroll Item Setup
Payroll Item Setup

• A payroll Item is composed of the following
  elements
• Payroll Items Type - Earning or deduction item
• Payroll Items CodeDescription (Eng)
• Description (Chi)
• Account Code
• Taxation Item (IR56B) - Item 11. (a) (l) in
  IR56B or Non Taxable
• Subject to Grant/ Subsidized Schools Provident
  Fund Calculation Indicaotor
• Subject to MPF Calculation Indicator
• Subject to ORSO Calculation Indicator
• Status Active or Inactive

65
Payroll Item Setup
Update Payroll Item Setup
Step 4. User can update the details of payroll
items. More than one payroll items can be updated
at the same time. Step 5. Click Save button.
66
Payroll Item Setup
Update Payroll Item Setup

• Item Code cannot be updated.
• No relevant payroll should be under preparation
  if users want to update the taxation item (IR56B)
  mapping, provident fund calculation indicators
  and active status of the payroll item.
• The changes will be saved and will be effective
  at once.
• Change in payroll item account code, taxation
  item mapping, provident fund calculation
  indicators and active status will affect
  calculation in payroll, provident fund
  contribution, provident fund register and tax
  return.
• Only those new payroll entries which are prepared
  after users have updated the payroll item will be
  affected. All the previous staff payroll entries
  will not be affected.
• The system will only show payroll item with
  Active status in Staff Master Payroll
  Account Code . Users can select suitable payroll
  items for individual staff in Staff Master for
  payroll arrangement.

67
Payroll Item Setup
Add Payroll Item Setup
Step 1. Click Add Payroll Item button. The
system will redirect to the Add Payroll Item page.
68
Payroll Item Setup
Add Payroll Item Setup
Step 2. Fill in the payroll item details
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Payroll Item Setup
Add Payroll Item Setup
Step 2a. For filling the account code, user can
enter an account code directly or click the
(Select Account Code icon) next to Account Code
textbox to search for account code from the
pop-up screen.
70
Payroll Item Setup
Add Payroll Item Setup
Step 2b. Fill in / select appropriate Expenditure
Account Code and then click Copy or Select
button to copy the code back to the original page.
71
Payroll Item Setup
Add Payroll Item Setup
Step 3. Click Save button.
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Payroll Item Setup
Add Payroll Item Setup

• New payroll item is added to the system.
• The system will show all payroll items with
  Active status in Staff Master Payroll
  Account Code. Users can select suitable payroll
  items for individual staff in Staff Master (by
  default, it is selected for all staff). Selected
  payroll item will be used in preparing the staff
  payroll.
• If Subject to Grant / Subsidized Schools
  Provident Fund Calculation, Subject to
  Mandatory Provident Fund Calculation and
  Subject to ORSO Calculation of the payroll item
  are checked, this payroll item will be subject to
  calculation of Grant / Subsidized Schools
  Provident Fund Contribution, Mandatory Provident
  Fund Contribution and ORSO Scheme Contribution in
  Payroll.

73
Payroll Item Setup
Delete Payroll Item Setup
To delete payroll items, Step 1. Select one or
more checkboxes next to the Payroll Item
Code. Step 2. Click Delete button.
74
Payroll Item Setup
Delete Payroll Item Setup

• The item will be removed at once.
• No relevant payroll using this payroll item has
  been created if user want to delete the payroll
  item.

75
P Fund Account Code Setup
Provident Fund Account Code Setup

• To update the Provident Fund contribution (Grant
  / Subsidized Schools Provident Fund, ORSO and
  Mandatory Provident Fund Schemes) Account Code.
• The account codes are used to allocate provident
  fund contribution amount to different
  expenditure.
• This will be used as a default setting for all
  the staff participated in the relevant provident
  fund scheme in the system.
• All staff captured in Staff Cost Module will
  follow this pre-defined setting.
• Users are allowed to change the account code for
  individual staff in Staff Master
• Account codes for Grant / Subsidized Schools
  Provident Fund Scheme, ORSO Scheme and Mandatory
  Provident Fund Scheme Fund Rate Setting have
  already been set up.

76
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Payroll Setup tab.
77
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 3. Click Provident Fund hyperlink. The
system will redirect to Provident Fund Account
Code Setup page.
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P Fund Account Code Setup
Provident Fund Account Code Setup
The latest provident fund rate setting is shown
on this page.
79
P Fund Account Code Setup
Provident Fund Account Code Setup
Pre-loaded data has been input by Education and
Manpower Bureau to suit users general need.
80
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 4. Update Account Code if necessary.
81
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 4a. For filling the account code, user can
enter an account code directly or click the
(Select Account Code icon) next to Account Code
textbox to search for account code from the
pop-up screen.
82
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 4b. Fill in / select appropriate Expenditure
Account Code and then click Copy or Select
button to copy the code back to the original page.
83
P Fund Account Code Setup
Provident Fund Account Code Setup
Step 5. Click Save button.
84
P Fund Account Code Setup
Provident Fund Account Code Setup

• The change in account code will take effect after
  saving the records.
• All the previous staff payroll entries and
  provident fund contribution already prepared will
  not be affected.
• Only those new payroll entries and provident fund
  contribution which are prepared after users have
  changed the account code will be affected.
• Employees Contribution may have to be changed
  according to the salary payment account code of
  individual staff in Staff Master because the
  payment account code may vary for different
  staff. User should change it individually in
  Staff Master.

85
Reimbursement Item Setup
Reimbursement Item Setup

• To create a new reimbursement item (e.g.
  Traveling Expenses).
• To update or delete existing reimbursement items.
• Reimbursement item is not subject to any
  provident fund contribution and will not be
  considered as relevant income in tax return.
• The system can process reimbursement for
  individual staff together with other payroll
  items during the course of preparing payroll.
• Reimbursement items with Active status will all
  appear in Staff Master - Maintain Staff
  Reimbursement Item Setting.
• User can select appropriate reimbursement item to
  individual staff in each accounting year together
  with payroll payment to staff.
• This is an optional setting. If user does not
  handle reimbursement of school expenses to staff
  through payroll process, there is no need to
  setup reimbursement item.

86
Reimbursement Item Setup
Reimbursement Item Setup
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Payroll Setup tab.
87
Reimbursement Item Setup
Reimbursement Item Setup
Step 3. Click Reimbursement Items
hyperlink. The system will redirect to
Reimbursement Item Setup page.
88
Reimbursement Item Setup
Add Reimbursement Item Setup
By default, no reimbursement item has been
defined. Step 4. Click Add Reimbursement Item
button. The system will redirect to Add
Reimbursement Item page.
89
Reimbursement Item Setup
Add Reimbursement Item Setup
Step 5. Fill in the reimbursement item
details Step 6. Click Save button.
90
Reimbursement Item Setup
Add Reimbursement Item Setup
Reimbursement item is created. Reimbursement
item with Active status will be shown in Staff
Master - Maintain Staff Reimbursement Item
Setting
91
Reimbursement Item Setup
Update Reimbursement Item Setup
To update reimbursement items Step 1. update
the details of reimbursement items. More than one
items can be update at the same time. Step 2.
Click Save button.
92
Reimbursement Item Setup
Update Reimbursement Item Setup

• the changes will be saved and will be effective
  at once.
• No relevant payroll should be under preparation
  if users want to update the active status of the
  reimbursement item.
• When Active Indicator is checked, the
  reimbursement item will be shown in Staff Master
  - Maintain Staff Reimbursement Item Setting

93
Reimbursement Item Setup
Delete Reimbursement Item Setup
To delete reimbursement items, Step 1. Select
one or more checkboxes next to the Reimbursement
Item Code. Step 2. Click Delete button.
94
Reimbursement Item Setup
Delete Reimbursement Item Setup

• The item will be removed at once.
• No relevant payroll has been created if users
  want to delete reimbursement item.

95
Tax Information Setup
Tax Information Setup

• To maintain the school employers information for
  tax return purpose.
• This is an optional setting. If the school
  chooses not to prepare Tax Return via WebSAMS,
  there is no need to fill in the information in
  this setup.
• Appropriate tax information must provide for Tax
  Return.
• If the school has maintained the school
  employers information for tax return purpose in
  SAMS and choose to convert FMP data, data will be
  converted over to WebSAMS through Data Conversion
  Process automatically.
• If the school employers information is changed,
  users have to update the latest one manually.
• Employers File Number is assigned by Inland and
  Revenue Department. Schools who have not received
  an employer's return should contact Inland
  Revenue Department.

96
Tax Information Setup
Tax Information Setup
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Tax Information Setup
tab. The system will redirect to Tax Information
Setup page.
97
Tax Information Setup
Tax Information Setup
Step 3. Fill in Taxation Information. Step 4.
Click Save button.
98
Tax Information Setup
Tax Information Setup

• Updated setting will be used to generate both
  softcopy and hardcopy of tax return IR56B.

99
Autopay Setup
Autopay Setup

• To maintain autopay basic setting of following
  three pre-defined banks autopay service
• Hong Kong and Shanghai Bank (MRI)
• Hang Seng Bank (MRI)
• Bank of East Asia (MAS (Payroll))
• Autopay is a build-in function in the system. The
  function is tailor-made for the three selected
  banks Hong Kong and Shanghai Bank, Hang Seng
  Bank and Bank of East Asia. Other banks are not
  supported by the system.
• This is an optional setting. If the school
  chooses not to prepare payroll autopay file via
  WebSAMS, there is no need to fill in the
  information for this setup.
• Appropriate autopay information must provide for
  autopay file generation.
• The school must first of all subscribe an autopay
  service with one of the three banks supported by
  the system.

100
Autopay Setup
Autopay Setup
Step 1. Click Staff Cost ? Setup from the
left menu. Step 2. Click Autopay Setup
tab. The system will redirect to Autopay Setup
page.
101
Autopay Setup
Autopay Setup
Step 3. Select a Autopay Plan.
102
Autopay Setup
Autopay Setup
For Hong Kong and Shanghai Ban Autopay
(MRI) Step 4. Update the autopay basic setting
if necessary. Step 5. Click Save button.
103
Autopay Setup
Autopay Setup
For Hang Seng Ban Autopay (MRI) Step 4. Update
the autopay basic setting if necessary. Step 5.
Click Save button.
104
Autopay Setup
Autopay Setup
For Bank of East Asia Step 4. Update the
autopay basic setting if necessary. Step 5.
Click Save button.
105
Autopay Setup
Autopay Setup

• Autopay setting will be used in generating
  autopay file in Payroll.
• When generating autopay file of a payroll
  voucher, the corresponding autopay setting of the
  bank mapped to the selected bank ledger will be
  loaded.
• User need to follow the instruction given by
  their banks to fill in autopay data in this
  function. If user do not set autopay data
  properly in this function, they can still
  generate the autopay file but the generated file
  may not be able to be imported or read by the
  program provided by the banks.