Title: Green Janitorial Operations
1Green Janitorial Operations
- Add Environmental Performance
- into Your Cleaning Program
Heather Davies Office of Environmental Policy and
Compliance U.S. Department of the Interior (202)
208-7884
2Presentation Overview
- Benefits of Green Cleaning
- Evaluating Cleaning Products Risks and Use of
Personal Protection Equipment - Finding Preferable Products
- Side-by-Side Review -Typical Cleaners
- Managing Cleaning Products
- Starting Cleaning Stewardship Program
- Contracting for Green Cleaning
- JWOD Vendors, Certified Products, Other Vendor
Lists
3Credits
- Tom Barron - EPA Region 9 Janitorial
- Pollution Prevention Project
- Eastern Research Group
- Steve Ashkin
- Blane Robinson, NISH
- George Aarons, NIB
- Joan Smith, Committee for Purchase From People
Who Are - Blind or Severely
Disabled
4I like to mention what I call the virdian
verge. Virdian for green and verge to
emphasize a coming together. We are
increasingly seeing a coming together of
environmental and economic goals.
P. Lynn Scarlett, Ast. Sec. - Policy Management
and Budget
5Greening the Department of the Interior Vision
Statement
The Department will be an innovative leader in
greening the Federal government by actively and
systematically protecting the natural processes
that sustain life on earth. To fulfill this
vision, Interior will, in its own operations,
minimize solid waste, prevent pollution, save
energy and other resources, reduce greenhouse gas
emissions, and encourage public support and
participation.
6Why make any changes to your cleaning program?
- Worker health concerns
- Costs of worker injuries
- Environmental threats
- Improved Indoor Air Quality
- Leadership opportunity
- Federal mandates
- Because there are safer, cost-effective
alternatives
7Worker Health Concerns
- An average of 58.2 lbs. of chemical cleaning
products are used per janitor per year - 6 of cleaners should be avoided because of
serious health/environmental threats - 35 of cleaners require extreme care during use
because they can blind the unprotected user, can
cause severe skin damage, or can be absorbed
through the skin or be inhaled to harm internal
organs
8Worker Injuries
- Acute
- Blindness
- Skin damage
- Lung damage
- Longer term
- Damage to fetus
- Hormone modification
- Cancer
- Organ damage
9Chronic Problems
- Chemical dermatitis
- Chemical-induced asthma
- Chemical sensitivities
10Cost of Worker Injuries
- 40 involve eye irritation and burns
- 35 involve skin irritation and burns
- 12 involve breathing chemical fumes
- 6 of 100 employees have loss time
- Average cost of 725 per claim
- From analysis of worker comp claims in Washington
State - Tom Barron
11Environmental Threats
- Aquatic toxicity
- Persistent, Bioaccumulative and Toxic Compounds
- Eutrophication
- Disruption to POTW
- Endocrine Disruption
- Smog precursors
- Ozone depleters
- Non-renewable resources
12Unnecessary Sacrifice
- Why subject yourself and your workers to more
risk then you have to? - Why jeopardize your opportunity to have a high
quality, healthy, long life? - Why pass injury along to your children?
- Why would we knowingly compromise environmental
quality?
13Indoor Air QUALITY
- Reduced complaints
- Lower health concerns
- Improved employee productivity
- For schools, increased attendance improved school
performance, - lower incidence of asthma
- EPAs Tools for Schools Air Quality Program
14Leadership Opportunity
- Get Certified by the
- U.S. Green Building Council
- Leadership in Energy and Environmental Design for
Existing Buildings (LEED EB) - Green housekeeping credits
15LEED EB Green Housekeeping Credits
- Walk-off mats (1 pt)
- Chemical storage mixing areas (1 pt)
- Isolate, exhaust copy rooms (1 pt)
- Low-impact cleaning fluid and housekeeping(1 pt)
- Sustainable cleaning and hard flooring coating
systems - Green Seal GS 37 or CA CR low voc
- Utilization of concentrated cleaning products
- Low impact disposable products (1 pt)
- Min. 30 PCW, 100 recycled paper products
- Manufactured without the use of chlorine
- Plastic trash bags
- Integrated indoor pest management (1 pt)
- Outdoor storage facility (1 pt)
16Why Buy Green?We are required to.
Green Procurement
RCRA 6002, Greening the Government EOs
Statutes and Executive Orders
FAR, CPG
Regulations
DIAPRs
Departmental Policy
COTI, ...
Bureau Policy
Regional/Facility Policy
SOPs
17Executive Orders
EO 13101 Waste Prevention, Recycling Federal
Acquisition
EO 12843 Ozone Depleting Substances
EO 12902 Energy Efficiency and Water Conservation
EO 12845 Energy Efficient Computers
EO 13148 Environmental Leadership
EO 12669 Community Right-to-Know
EO 12856 Pollution Prevention
18Federal Acquisition Regulations
- Green Procurement Revisions Published June 6,
2000 - Ongoing revisions to accommodate new Greening the
Government EOs. - Part 7 - Acquisition Planning
- Part 11 - Defining Agency Needs
- Part 13 - Simplified Acquisition
Procedures - Part 23 - Environment,
Conservation - Part 52 - Solicitation Provisions
and Clauses
19Evaluating/Managing Product Risk
- Learn about your most hazardous
ingredients/products - Become a Power MSDS User
- Communicate hazards
- Be in style, wear appropriate PPE
20What are the highest risk products?
21More high risk products
22Which ingredients have high risks?
23Hints on Using a MSDS
- Make sure it is no more than 1 year old
- Ask for New Jersey compliant version
- Call manufacturer and ask for fax
- You wont find them at Home Depot
- Not all MSDSs are organized the same way
24What to look for on the MSDS?
- Section 1 Identification
- Date, Product name, Manufacturer, Emergency
contact info, HMIS - Section 2 Hazardous ingredients
- Common name, CAS for any chemical present at 1
or more or 0.1 of carcinogens, OSHA thresholds - Section 3 Physical properties
- - VOC, pH, vapor density, specific gravity, odor
- Section 4 Fire hazard
- - Flashpoint, fire fighting precautions, NFPA
rating - Section 5 Reactivity
- Stability, incompatibility
- Section 6 Health hazards
- Route of exposure, effects (CNS, target organ,
respiratory, carcinogen, reproductive hazard) - Section 7 Spill/Disposal
- Section 8 Safe Handling
- PPE needed (respiratory, gloves, googles)
- Ventilation reqs
25Hazard Communication
- Never can eliminate all risk
- Build HAZCOM into your program
- Buy comfortable PPE
- Personalize cleaning procedures
- Consider color-coding
- Make MSDS accessible to staff while working
- Practice spill response
26Personnel Protective Equipment
- Gloves
- Cotton liners
- Antibacterial handcream
- Chemical resistance
- (Nitrile)
- Googles
- Soft rubber
- Wrap-around
- Not impact safety glasses
- Apron
- For mixing
- Eyewash and shower
- Located within 10 seconds reach of any employee
who is handling corrosive chemicals
27Finding Preferable Products
- Explore what is being used elsewhere
- Green Seal standard for general purpose, bathroom
and glass cleaners - Goal Use the least aggressive, safest product
that is effective for the cleaning task
28Green Seal Standard Criteria
- Overall toxicity
- Carcinogenic/ reproductive toxicity
- Skin/eye irritant
- Sensitization
- Combustaibility
- Photochemical smog/ozone/IAQ
- Aquatic toxicity
- Aquatic biodegradability
- Eutrophication
- Packaging
- Concentrates
- Fragrances
- Prohibited Ingredients
- Training
- Animal testing
29Additional Concerns
- Phenol
- Glycol ethers
- Ethylene glycol
- Propylene glycol is safer
- When present in cleaner WEAR GLOVES
30PAPER and Non-Chemical Products
- Bathroom tissue
- 20-60 PCW
- Paper towels
- 40-60 PCW
- Facial tissue
- 10-15 PCW
- Industrial wipers
- 40 PCW
- Toilet seat covers
- Plastic trash bags
- 10 100
- Recycling containers
- 20- 100 PCW, plastic
- Janitorial carts
- Plastic mop buckets
- Comprehensive Procurement Guideline item
31More products to consider
- Weed killers
- Vinegar, lemon juice based
- Insecticides
- Cayenne-based
- De-icers
- Buffered urea
- CMA
-
32Side By Side Comparisons
- Window cleaners
- Toilet cleaners
- Restroom cleaners
- Metal cleaners
33Greening DOIs Main Interior BuildingCustodial
Services
- Incorporation of Environmental Requirements
- Into Acquisition Processes
- A Case Study in Buying
- Environmentally Preferable Services
34Main Interior Building
35Final FAR LanguageFederal Register 6/6/00
- Part 11.002 Defining Agency Needs - Policy
- Executive agencies must consider use of
recovered materials, environmentally preferable
purchasing criteria developed by EPA, and
environmental objectives (see 23.704 (b)) when- - (1) developing, revising, specifications
- (2) describing government requirements
- (3) developing source selection factors.
36FAR 23.703Environmental Considerations
- Maximize the use of environmentally preferable
products and services - Maximize the use of energy-efficient products
- Eliminate or reduce the generation of hazardous
waste - Promote the use of non-hazardous and recovered
materials - Realize life-cycle cost savings
- Promote cost effective waste reduction
- Consider use of biobased products.
37Scope of Services
- 1 year contract, 4 1-year options
- Gross area 1,423,745 s.f.
- Occupant population 2,936
- Products
- Chemical cleaners, cleaning equipment, bathroom
products - Services
- daily cleaning, floors maintenance, trash removal
and recycling, exterior windows (annually),
venetian blinds (annually), elevator services,
snow removal
38Process Followed
- Initial Request
11/98 - Team Formed/Objectives Defined 11/98
- Research
12/98 - Selection of Attributes
1/99 - Revision of Solicitation
2/99 - Solicitation Issued
2/12/99 - Proposals Received 4/99
- Award
7/99
39Who Was Involved?
- Contract Team Consisted of
- Facilities Management
- Solicitors Office
- Procurement Policy Office
- Environmental Policy Office
- NPS Environmental Management
- U.S. EPA Exposure Assessment Branch
40Getting Started
- Initial Challenges
- Absence of Existing Contract Language
- Absence of Guidelines to Define Compliance
- Define Objectives and Scope
- Follow Executive Order 13101
- Comply with CPG
- Custodial worker protection
- Indoor air quality
- Regional environmental considerations
- Waste minimization
- Inclusion of existing third party standards
41What had been done before?What did we want to do?
- Research into Available Standards
- City of Santa Monica, Yellowstone NP
- EPA/GSA Custodial Pilot
- Green Seal Paper and Household Cleaner Standards
- Decisions Regarding Scope of Environmental
Requirements, Attribute Selection - Three parts
- Chemical cleaning products,
- Recycled content products
- Recycling enhancement strategies
42Who Contract Was Modified
- Incorporation into Solicitation and
Specifications - Section C - Scope of Service
- Section L - Instructions to Offerors
- Section M - Evaluation Factors for Award
- Attachments
- Evaluation Plan Environmental Preferability
Given 1/3 of Total Rating - Two Panels Technical Evaluation Panel and
Environmental
43Cleaning Chemical Characteristics
44Recycled Content Products
45Enhanced Recycling Strategies
- Procedures for monitoring waste/recycling volume
- Procedures for monitoring rates of participation
in recycling program - Procedures for promoting building occupant
participation/avoid contamination - Measures to ensure contractor observance of
program
46Section M - Source Selection
- 30 Environmental
-
- Completeness and thoroughness of submittal
addressing environmental preferability/recycled
content products and strategies for execution of
a successful waste reduction/recycling program - Experience - 15
- (partially assigned to environmental)
47How Well Did It Work?
- A Lot of Questions at PreBid
- 19 Offers (Roughly Half Understood Environmental
Submittal) - Competitive Range A Handful of Really Good
Submitals - Best Value Selected Best Environmental, Best
Technical, Lowest Price of Competitive Range
48Update Spring 2003
- Chimes, a NISH affiliated work center, working
since starting 9/01 - Chimes has now converted almost all of their
sites in the DC Metro Area - Over 20 million s.f. of federal office space
cleaned with certified cleaners - Improving indoor air quality for 90,000 federal
office workers and workplace safety for 1,400
disabled workers!!!!
49Gloria, Night Supervisor, Chemical Portioner
50R-M Developed Mixing, Application Guidelines
51DOIs Mixing Guidelines
52Environmentally preferable tissue
53 RTU Solution Bottles
54Our Fish-Friendly Floors
55Office Spruce Up
Resulted in Donation of 150 boxes of Reusable
Office Supplies to DCPS
56MIB Office Supply Recycling Green Office
SUPPLIES
57 Donation of 27 Pentium II Computers, March 2002,
to District of Columbia Public Schools
58Green Contracts
- Specification of green products
- Incentives to use green products
(performance-based) - Environmental submittals in response to
solicitation - Source selection factors include environmental
performance criteria
59Environmentally Preferable Services?
- Services that use environmentally preferable
products and/or practices - Custodial Services
- Operation and Maintenance
- Landscaping and Land Management
- Concessioner Operations
- Waste Removal
- Construction and Demolition/Remodeling
- Opportunities exist with most federal service
contracts/construction contracts.
60Guidance Document Resources
- Vendor List of lists
- Check list for Assessing Baseline Conditions
- Transition Planning Suggestions
- ASTM Standard E 1971 Stewardship for the
Cleaning of Commercial and Institutional
Buildings - Green Seal Standard
- DOI Custodial Contract Language
61JWOD Certified Green Cleaners
- St. Louis Lighthouse for the Blind
- - Rochester Midland
- Blind Industries and Services of Maryland
- Envirox and 3M Twist Fill
62Resource Link
http//GreeningInterior.doi.gov