Time

1
Time Labor Self-Service Time EntryApprover
Interchange
University of Michigan Administrative Information
Services

• March 2009

2
Whos Involved

• Self-service Employee
• Employees enter their time via the Employee
  Business pages on Wolverine Access
• Approver
• Supervisor/manager reviews, changes if necessary,
  and approves employees time in M-Pathways
• Backup Approver
• Generally a peer supervisor or manager that is
  available to approve time if the primary approver
  is unable to do so
• Timekeeper
• Department timekeeper maintains certain TL data,
  assists employees and approvers as needed, and
  enters prior-period adjustments. Timekeeper may
  also be gross pay register reconciler

3
Implementation Timeline

• Biweekly 3/8 to 3/21 pay period (paid on
  3/27/09)
• Biweekly employees gain access to Report Time
  pages on Thurs 3/12
• All biweekly employees must enter their time by
  close of business on Fri 3/20
• Approvers must review, change if necessary, and
  approve biweekly employee time by 10 a.m.,
  Tuesday 3/24
• Monthly 3/1 to 3/28 pay period (paid in March
  payroll)
• Monthly employees gain access to Report Time
  pages between 3/25 and 4/1
• Monthly employees should enter their March
  exception time by 4/7/09
• Approvers should review, change if necessary, and
  approve monthly employee time by close of
  business on Fri 4/17
• Note You will need to set up a calendar for your
  staff providing them with deadlines to submit
  their time.

4
Business Process

• Gross Pay Register Reconciliation needs to be
  conducted by someone other than the approver.
• If someone other than the supervisor will be
  using the approver function in the system, then
  hard copy documentation needs to be on file.
• Example Joe is the supervisor of Kate, John is
  approving Kates time in the system. John needs
  to have a print out of Kates time (could be a
  print of the self-service input) to obtain Joes
  signature before John approves.

5
Online Time Report Biweekly-paid
6
Online Time Report Monthly-paid
7
Approving Time Flint Preferred

• Access to approving time is through Wolverine
  Access, https//wolverineaccess.umich.edu
• Click Manager Self Service.
• Click Report Time.
• Input your static group number.
• List contains employees who reported their time
  and who you need to enter time for.
• To approve time, click the button next to each
  day, then click approve selected at the bottom,
  which will finalize it to the system.
• To enter time, place the number of hours in each
  day, select the correct time reporting code (for
  temporary employeesincluding Workstudyuse REG).
  Hit submit. The system will generate the
  hours to be approved. Click the button next to
  each day, then click approve selected to
  finalize.
• IMPORTANT Temporary hourly employees will not
  be paid if their time is not approved. Regular
  staff will be paid base hours if not approved.

8
Approving Time

• Access to approving time is through Wolverine
  Access, https//wolverineaccess.umich.edu
• Use Manager Self Service, then Approve Time
  Exceptions.
• Input your static group number to see timesheets
  which need approval.
• IMPORTANT Temporary hourly employees will not
  be paid if their time is not approved. Regular
  staff will be paid base hours if not approved.

9
Approve Time by Group
10
Approve Time Details
11
Time Codes

• Review the SPG when approving codes for
  exceptions or overtime
• Overtime
• Automatic over 40 hours in a week.
• For biweekly regs, over 8 in a dayunless
  alternate schedule.
• For exempt employees, no overtime granted.
• Temporary employees are not eligible for the same
  codes as regular staff, such as sick time pay
• Contact HR for questions regarding codes

12
Other Information

• M-Token
• Approvers will need an M-Token to approve time.
  Contact Dee Dee Hurley, 237-6595, after
  completing your on-line training
• Only one approval required
• Multiple levels of time report signatures are no
  longer required
• Accessibility to exception time notes
• Approver must make notes accessible to back-up
  approver
•  Static Group ID numbers
• Any approver can use
• Know your primary group and backup group IDs
• Comments Field for OTP or other codes
• Beneficial for departmental reporting needs

13
Reports

• Under Reporting Tools, click on Query Viewer
  under Query to access reports.
• The two best reports were handed out today. Run
  the reports and add them to your favorites for
  future use.
• Payable reports (show what will be paid) can be
  run the next business day following entry or
  approval.
• Reported reports (show what was reported) can be
  run the same day as entry or approval.

14
Deadlines

• Payroll Electronic Input Deadlines
• Temporary Hourly Paperwork Flint Campus,
  deadlines

15
Workstudy Information

• Workstudy is not an automatic and must be
  approved and set up through temporary hourly
  paperwork.
• It is possible your department will have to
  re-elect workstudy each semester.
• Questions about workstudy funds should be sent to
  Mary Horgan, Financial Aid, 762-3240.

16
Resources

• Regular employees Beth Manning, 766-6644 or
  Kathleen Schoenherr, 237-6527
• Temporary employees Tawana Branch, 766-6772 or
  Beth Manning , 766-6644.
• M-Token Information Dee Dee Hurley, 237-6595.
• Workstudy Information Mary Horgan, 762-3241.

17
Questions

• Additional Questions