Planning and Implementing an IMS for Academic Libraries

1
Planning and Implementing an IMS for Academic
Libraries

• Some Basic Considerations for a Successful
  Program on Library Modernization

2
Vision Statement

• State the vision and long term direction
• Answer the following questions
• Where are we at this juncture?
• What do we want to become?
• Where are we going?
• How do we get there?

3
Goal and Objective

• State the desired goal
• State the desired objective
• Use multiple points if necessary

4
Todays Situation

• Summary of the current situation
• Use brief descriptions, discuss details verbally

5
How Did We Get Here?

• Any relevant historical information
• Original assumptions that are no longer valid

6
Available Options

• State the alternative strategies
• List advantages disadvantages of each
• State cost of each option

7
Recommendation

• Recommend one or more of the strategies
• Summarize the results if things go as proposed
• What to do next (PPA)
• Identify action items
• Calendar of Activities

8
Workshop

• With respect to the current situation, devise a
  mechanism by which you can conduct an inventory
  of your library?
• State the vision and long term direction
• State the goal and objective
• What will you do after this seminar-workshop?
• What activities will you propose to your
  administrators to realize your vision, direction
  and goal?
• How will you involve the librarys various
  publics about modernizing the library and its
  services?

9
Sample Plan
Objective Date of Implementation Person/s Responsible Budget Needed Performance Indicators
1. To purchase a library software. September 2003 Head Librarian, Finance P/400,000 Library software installed and running
2. To convert into digital format the card catalog entries. October 2003-March 2004 Technical Services Librarian P/10,000 at P/10 per record 1,000 card catalog entries
3. To convert into digital format the students circulation record. April-May 2004 Reader Services Librarian P/5,000 at P/10 per record 500 circulation records