General Ledger Agenda

1
General Ledger Agenda

• Department and Budget Structures
• Agency Budget Journals
• General Ledger Correction Journals
• Appropriations
• Payrolls

2
General Ledger

• Fiscal Year-End 2005 Labs

3
Department Budget Structures

• Changes to the budget structure were due to OSC
  by 04/29/05
• Be sure changes are reflected in the system PRIOR
  TO posting budget journals.
• COA changes due to OSC include chartfield changes
  and updating all tree nodes.
• COA changes will be Effective Dated 07/01/2005

4
Department Budget Structures

• Prior to requesting the inactivation of a
  chartfield value agencies must create GL Journal
  Entries to move balances to active chartfield
  values.

5
Department Budget Structures

• Budgeted Funds Current HR account code
  combination updated with Budget Reference 2006
  no action required
• All other funds New HR account code combination
  created with Budget Reference 2006 agency must
  update position data.

6
AgencyBudget Journals

• Agencies may start posting 2006 agency budgets
  using the budget reference of 2006 after June
  20th.
• Budget Journal Date must be 07/01/05
• Job aids are available on the Core-CT website
  regarding Budget Journal upload

7
General LedgerJournal Corrections

• General Ledger journal corrections for fiscal
  year 2005 must be posted by July 8th
• Job aids are available on the Core-CT website
  concerning online and spreadsheet journals

8
Appropriations

• OPM must be notified of all budgeted
  appropriations that qualify to continue.
• All encumbrances and pre-encumbrances must be
  zero by June 23rd.
• Expenditures after June 30th will be charged to
  the new year appropriation

9
Appropriations

• All unexpended balances for continuing fiscal
  year 2005 appropriations will be brought forward
  to the new fiscal year
• Rolling
• Legal Level, Agency 1, Project 1, Project 3
• Not Rolling
• Agency 2, Project 2

10
Payroll

• The bi-weekly pay period scheduled for Friday,
  June 23rd will be the final payroll charged to
  appropriations for fiscal year 2005
• Semimonthly and other payrolls paid by June 30th
  will be charged to fiscal year 2005
• The bi-weekly pay period scheduled for Friday,
  July 7th will be the first payroll charged to
  appropriations for fiscal year 2006

11
GL Year-End Job Aids

• Year-End GL Checklist
• Budget Reference Overview
• Budget Journal Upload
• Spreadsheet Journal Upload
• Online Journal Entries
• Running CFSR Reports