Supplemental Education Services SES Implementation and Responsibilities

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Supplemental Education Services
(SES)Implementation and Responsibilities
September 2007
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Agenda

• Welcome
• Norms
• What is SES?
• Implementation Responsibilities
• Commitments
• Q A
• Contact Information

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Norms Please.

• Silence cell phones
• Take care of your needs
• Reserve side conversations for after the
  presentation
• Write burning questions on index cards and
  post-it notes for end of session Q A

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WHAT IS SES?
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What is SES?

• Under No Child Left Behind, SES is
• An arrangement for the provision of supplemental
  education services for students of low-income
  families.
• Tutoring and other supplemental academic
  enrichment services that are in addition to
  instruction provided during the school day.
• High quality, research-based, and specifically
  designed services geared towards increasing the
  academic achievement of eligible children on the
  state assessment.
• Assistance in helping eligible children in
  attaining proficiency in meeting the academic
  achievement standards.

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What is SES?

• SES is not
• Homework help
• Optional

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Who is involved with SES implementation?

• There are four key players responsible for
  effective SES implementation
• Texas Education Agency (TEA)
• School Improvement Resource Center
• Local Education Agency (LEA)
• Providers
• Parents

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ImplementationState responsibilities

• Promote participation by providers to ensure that
  parents have as many choices as possible
• Provide and disseminate annually the process for
  becoming a provider
• Develop and apply objective criteria for
  approving providers

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ImplementationState responsibilities (contd)

• Maintain an updated list of providers and make
  this list available to school districts by
  geographical location
• Develop, implement, and publicly report standards
  and techniques for monitoring the quality and
  effectiveness of tutoring services offered by
  providers
• Remove from the state-approved list, any
  providers that fail, for two-consecutive years,
  to contribute to increasing the academic
  proficiency of students served by the providers

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ImplementationState approved provider list
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ImplementationState approved provider list
(contd)
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ImplementationLEA (District) responsibilities

• Notify parents about the availability of
  services, at least annually
• Help parents choose a provider, if requested
• Determine which students should receive services
  if not all students can be served based on low-
  income and highest academic need

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Implementation LEA (District) responsibilities
(contd)

• Enter into an agreement with a provider selected
  by parents of an eligible student
• Assist the state in identifying potential
  providers within the district
• Protect the privacy of students who receive
  supplemental educational services

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Implementation Provider responsibilities

• Enable the student to attain his or her specific
  achievement goals (as established by the LEA, in
  consultation with the student's parents and the
  provider)
• Measure the student's progress, and regularly
  inform the student's parents and teachers of that
  progress
• Adhere to the timetable for improving the
  student's achievement that is developed by the
  LEA in consultation with the student's parents
  and the provider

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ImplementationProvider responsibilities (contd)

• Provide supplemental educational services
  consistent with the applicable health, safety,
  and civil rights laws
• Provide supplemental educational services that
  are secular, neutral, and non-ideological
• Provide supplemental educational services that
  are consistent with a student's IEP or 504 plan,
  as applicable

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ImplementationProvider responsibility (contd)

• Ensure that it does not disclose to the public
  the identity of any student eligible for or
  receiving supplemental educational services
  without the written permission of the parents

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ImplementationParent responsibilities

• Choose a provider from the list of approved
  providers that is developed and maintained by the
  state
• Provide district provider selection within 30
  days of receiving the TEA notification letter
  selection
• Ensure that the student attends tutoring services
  for which he/she is enrolled

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Implementation Funding
5
5
100
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LEA administratorWhat is my commitment?

• Ensure English and Spanish parent notification
  letter is mailed by August 27, 2007
• Promote the availability of SES services
• Ensure campus staff is able to share SES
  information with parents and students
• Translate provider information into other
  languages as needed
• Do not promote one provider over another. If
  necessary, assist parents in selecting
  appropriate provider.
• Assist in the development of Student Learning
  Plans
• Establish collaborative relationship with
  providers
• Develop a reliable SES contact and coordination
  system on campus

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Mail parent notification letterEnglish and
Spanish

• (http///www.tea.state.tx.us/nclb/titleia/sip/2007
  -08/2007-08_sip.html)

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Parent notification letter (contd)
(http///www.tea.state.tx.us/nclb/titleia/sip/200
7-08/2007-08_sip.html)
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Parent notification letter (contd)Sample
letter (Spanish and English)

• 3 pages
• Form-filled

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Parent notificationProvider information (scroll
to bottom)
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Parent notification Provider information
(contd)
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ImplementationProvider information
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ImplementationProvider information (English and
Spanish)
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Promote availability of SES servicesWhat are
some suggestions to promote SES?

• Radio Announcements
• Television Announcements
• Newspaper Advertisement
• Automated telephone messages
• Website postings
• Announcements in community center publications
• School newsletters open houses
• E-mail
• Posters, fliers, banners
• Create your own marketing campaign which will
  best promote SES in your community

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Ensure campus staff is able to share SES
information with parents and studentsWhat are
some key items to share with my staff?

• SES requirements
• Student eligibility
• Enrollment requirements
• Unique district policies
• Protect student privacy
• Providing provider information without showing
  preference

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Translate provider information into other
languages as neededWho will translate the
information for my school?

• District contact and/or campus principal may
  submit a written request for a Microsoft Word
  version of provider information.
• Translation method will be determined by each
  individual district.
• LEA shall provide, at a minimum, annual notice
  to parents (in an understandable and uniform
  format and, to the extent practicable, in a
  language the parents can understand of-
• (i) the availability of services
• (ii) The identity of the approved providers of
  those services that are within the LEA or whose
  services are reasonably available in neighboring
  LEAs and
• (iii) a brief description of the services,
  qualifications, and demonstrated effectiveness of
  each such provider

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Do not promote one provider over anotherIf we
cannot promote one specific provider, how do we
assist parents in selecting a provider?

• Using TEAs list of approved providers
• assist the parent in narrowing the selection of
  providers by identifying providers which service
  your area,
• deliver services in students academic area of
  need,
• accommodate students desired method of
  instruction and
• available schedule.
• Once the list has been narrowed, allow the parent
  to make the final selection.

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Assist in the development of Student Learning
PlansWhat are Student Learning Plans (SLP)?
What is expected in the SLP?

• A SLP is a requirement of the LEA and provider
  agreement
• that requires the LEA to develop, in consultation
  with parents (and the provider chosen by the
  parents), a statement of specific goals for the
  student, how the students progress will be
  measured, and a timetable for improving
  achievement, that in the case of a student with
  disabilities, ,is consistent with the students
  individualized education program under section
  614(d) of the Individuals with Disabilities
  Education Act

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Assist in the development of Student Learning
Plan (SLP)What is a Student Learning Plan? What
is expected in the SLP? (contd)

• Describes how the students parents and the
  students teacher or teachers will be regularly
  informed of the students progress
• Provide for the termination of such agreement if
  the provider is unable to meet such goals and
  timetables
• Contains provisions in respect of making payments
  to the provider by the LEA
• Prohibits the provider from disclosing to the
  public the identity of any student eligible, for,
  or receiving, supplemental educational services
  without the written permission of the parents

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Establish collaborative relationship with
providersHow do I build this relationship?

• Suggestions
• Provide updated campus contact information
• Consider the allowance of provider use of campus
  facilities
• Share before and after school activity schedule
• Establish relationship based on your unique
  campus, provider and student needs.

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Develop a reliable SES contact and coordination
system on campus

• Any person on campus can serve as your SES
  contact and/or coordinator.
• Please keep in mind that SES is a federal mandate
  and the LEA is responsible for the proper
  implementation and ongoing facilitation of the
  SES program.

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SummaryBasic process for establishing services

• The STATE identifies organizations that qualify
  to provide these services.
• The LEA notifies parents of eligible students
  that SES is available.
• The PARENTS choose from the approved list of
  providers they believe will best meet their
  childs academic needs.
• The LEA enters into an agreement with the
  selected provider.
• The PROVIDER makes services available to the
  student and provides regular progress reports to
  the parents and the LEA.

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SES Data Management SystemThomasKelly Software
Associates, LLC

• Web-based software solution to manage and share
  the data of SES
• Student information
• Provider information
• Student Learning Plans
• Attendance
• Billing
• Training
• Implementation

NEW SES RESOURCE
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SES services evaluationCenter for Research in
Educational Policy

• University of Memphis
• Evaluate provider services
• Parent
• District coordinators
• Principals/site coordinators
• Teachers
• Providers
• Available in the Spring 2008

NEW SES RESOURCE
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Information resources

• SIRC SES Listserv
• www.esc13.net/statewide/ses/
• TEAs NCLB Monday Update Email
• http//miller.tea.state.tx.us/list/
• TEAs NCLB Website
• http//www.tea.state.tx.us/nclb/
• Policy Guidance
• http//www.tea.state.tx.us/nclb/SIP_Guidance0506.d
  oc
• http//www.esc13.net/statewide/ses/
• TEA Staff Contacts
• http//www.tea.state.tx.us/nclb/contacts.html

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Contact informationQuestions or concerns

• Samuel Maldonado, SIRC
• 512-919-5211
• samuel.maldonado_at_esc13.txed.net
• Programmatic concerns or questions
• District concerns
• Provider concerns
• Requests/suggestions for help from the state
• SES Provider Evaluation Process
• SES Management System

• Anita Villarreal, TEA
• 512-463-9402
• Anita.Villarreal_at_tea.state.tx.us
• Funding/financial concerns or questions
• School Improvement Program (SIP) application
• Parent Notification Compliance Issues
• Other SIP Compliance Issues
• AYP

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Question and answer

• Q A

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Contact information

• School Improvement Resource Center
• ESC Region XIII
• 5701 Springdale Road
• Austin, Texas 78723
• ww.esc13.net/ses/
• Samuel.Maldonado_at_esc13.txed.net