Using the New Schedule: Using the Shared Calendar

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Using the New Schedule Using the Shared Calendar

• UTH Medical School
• Office of Educational Programs 2006-2007

2
Session Objectives

• Two Ways to Access Schedule Information
• Opening a Shared Calendar
• Update Quickly with vCalendar files (.vcs)

3
Two Ways to Access Schedule

• Shared Outlook Calendars
• MS1 Class Schedule
• MS2 Class Schedule
• Log into shared calendar over the internet.
• This is similar to logging into webmail. This is
  exactly the same information, but, like webmail,
  lacks some of the functionality and features of
  Outlook.
• https//uthmail2.uth.tmc.edu/ms1class/calendar/
• https//uthmail2.uth.tmc.edu/ms2class/calendar/

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Opening a Shared Calendar

• You need to log into the UTH network securely and
  properly configure your Outlook client.
• If you do not know how to do this, please contact
  MSIT. http//med.uth.tmc.edu/msit/students/index.h
  tm

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Opening a Shared Calendar

• Open Outlook
• Go to Calendar
• Make the Navigation Pane visible
• View Navigation Pane

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Opening a Shared Calendar

• In the Navigation Pane Click Open a Shared
  Calendar

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Opening a Shared Calendar

• In the Name box type
• MS1 Class Schedule
• or
• MS2 Class Schedule
• Click OK

MS1 Class Schedule
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Opening A Shared Calendar

• The Class Schedule should now appear next to your
  personal calendar.

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Opening a Shared Calendar

• The Class Schedule will now appear in the Other
  Calendars section of the Navigation Pane in your
  Outlook calendar.
• Check the box to make the calendar visible.
• Uncheck the box to close the calendar

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Opening a Shared Calendar

• You can view and print this information in any
  format provided by Outlook (weekly, monthly,
  calendar details).
• All items in the calendar are associated with
  categories that can be used to manipulate the
  calendar.

11
Opening a Shared Calendar

• The information in the shared calendar WILL NOT
  spontaneously appear in your personal calendar.
• You can copy the appointments to your personal
  calendar by clicking and dragging.

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Opening a Shared Calendar

• Information in your personal calendar WILL NOT be
  automatically updated.
• Check the schedule page often for details on
  updates and changes.
• http//med.uth.tmc.edu/admministration/edu_program
  s/ep/schedules

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Update with vCalendar Files

• When using Outlook (not webmail) you can download
  and save the vCalendar files of any updates made
  to your personal calendar to update it quickly.

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Update with vCalendar Files

• At the schedules page
• http//med.uth.tmc.edu/administration/edu_programs
  /ep/schedules/
• Click on download vCalendar file of update

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Update with vCalendar Files

• Click Open

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Update with vCalendar Files

• Click Save and Close
• The updated appointment will appear in your
  personal calendar

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Questions or Comments?

• Elizabeth Green
• Schedule Coordinator, Medical School
• University of Texas - Houston
• Office of Educational Programs JJL304
• Elizabeth.Green_at_uth.tmc.edu
• 713-500-7130