WELCOME TO HR PARTNERS

1
WELCOME TO HR PARTNERS
2
PAF Crunch Period July September

• Problems
• What issues/concerns did you have with PAF
  processing between departments and HR?
• How It Could Be Better
• What PAF processing practices helped you to
  successfully and expeditiously enter data into
  HRS?
• Do you have suggestions for improving PAF
  processing between departments and HR?

3
Red Flags of Employee Relations or When to
Call for Help!

• June 2 and 3, 2004

4
Employee Relations
provides confidential manager and faculty/staff
consultation on a variety of topics including
performance/behavior issues and conflict in the
workplace.
5
Red Flags - When to Call for Assistance

• Violence or threats of violence VCU Police
• Allegations of theft or criminal acts VCU
  Police
• Allegations of sexual harassment/misconduct
  EEO/AA Office
• Allegations of fraud or falsification Audit
  Mgmt Services
• Possible misuse of State resources including
  email, internet, phone, etc. AIT or AT
• Allegations of substance abuse

6
Top Five Issues for the Audit/Police/HR Team

• Procurement of personal goods using AMEX, Federal
  Express, or other VCU accounts
• Falsifying leave time or overtime
• Falsifying hours worked by wage employees
• Phone misuse through long distance, cell phone,
  or 800 accounts
• Falsifying travel reimbursements

7
Employee Relations Tools

• Standards of Conduct
• Employee Grievance Procedure
• Faculty Performance and Contract Policies
• Classified Performance Appraisal Process and
  Appeals
• Faculty and Staff Mediation Programs
• Policy Development and Interpretation (including
  FMLA)

8
Standards of Conduct

• Progressive
• Communication
• Objectivity
• Consistency
• Timeliness
• Due process

9
Group Offenses
10
Group I Examples

• Unsatisfactory job performance
• Disruptive behavior
• Unsatisfactory attendance
• Obscene or abusive language

11
Group II Examples

• Failure to follow instructions, perform assigned
  work or otherwise comply with written policy
• Failure to report to work as scheduled
• Unauthorized use/misuse of state property
• Leaving the worksite without permission

12
Group III Examples

• Absence in excess of 3 days
• Falsifying records
• Theft
• Fighting, threatening
• Sleeping on the job
• Unauthorized possession of firearms, weapons

13
Special Examples
Violation of these policies could be Group I,
II, or III

• Alcohol and Other Drugs
• Sexual Harassment
• Equal Employment Opportunity
• Threat Assessment and Violence Prevention

14
Due Process

• Notice to the employee of an intended action
• Opportunity for the employee to give mitigating
  circumstances
• Opportunity for the manager to hear both sides
• Required if suspending, terminating, or otherwise
  affecting pay

15
Resolving Complaints
Grievance
Mediation
Written Response
Discussion
16
Faculty and Staff Mediation Programs

• Confidential process to resolve work-related
  conflict or communication issues
• Grievance can be frozen while mediating
• Opportunity to create your own solution!

17
Definition of Classified Grievance

• A complaint or dispute relating to employment
• Written notices and terminations
• Disciplinary suspensions, demotions, or transfers
• Dismissals for unsatisfactory performance

18
Classified Grievance Process

• Three resolution steps
• Qualification for hearing by Dr. Trani
• Hearing with an administrative hearing officer

19
Faculty Issues

• Attendance, leave of absence issues
• Contract non-renewals
• Conflict resolution including
• Mediation
• Appeal options
• Referral to Faculty Grievance Chair

20
Red Flag Resources
In case of emergency, call VCU Police at 8-1234

• Employee Relations / HR Administration
• 828-1510 or emprel_at_vcu.edu
• VCU Police Non-emergencies
• 828-1196
• EEO/AA Services
• 828-1347
• Audit and Management Services
• 828-2336

21
MOTIVATING PEOPLE FOR HEALTH AND WELLNESS.Why It
Matters.

• Frank J. Tortorella, M.D.
• Medical Director
• VCU Employee Health Service

22
Wellness

• Fats Good/Carbs Bad!Is it really that simple??

23
Lifestyle Diseases

• Cardiovascular Disease
• Coronary Artery Diseases
• Hypertension
• Stroke
• Kidney Disease
• Diabetes
• Obesity

24
The Metabolic Syndrome

• Abdominal obesity
• Men gt 40 in.
• Women gt 35 in.
• Elevated
• Triglycerides
• Blood Pressure
• Blood sugar
• Low HDL cholesterol

25
Prevention

• Smoking Cessation
• Dietary Modifications
• Increase Physical Activity
• Stress Management

26
Why Is It Difficult?

• Societal changes
• Single Parenting Families
• Two Working Parent Families
• Increase in Stressors
• Workplace Techno-stress
• Time constraints
• Caregiver Stress
• Confusing Messages
• Is alcohol good or bad?

27
The Diet Wars

• Whats new?
• Fats good? Carbs bad?
• Do calories still count?
• Learning the new lingo--Glycemic Index BMI
• Portion Control
• Reading the Nutrition label
• Short term vs.long term success

28
The Message and The Messenger

• Flu Shots and Health Care Workers
• The Media
• Do physicians have the time for counseling
  lifestyle modifications?
• Success of The Starsvs.real people.
• The Success of Workplace Programs

29
Stress Managment

• Eliminate the Stressor
• Manage the reaction for positive results

30
Successful Motivation

• Are they ready to learn and change?
• Start slowly
• Celebrate success
• Convenience counts
• Reward success
• Re-offer the opportunity
• Be a role model

31
Resources at VCU

• Recreation Sports
• Gym Memberships
• Aquatic Center
• HR Training
• Stress Management
• Tuition Waiver
• Formal Classes