Printing a Budget Status Report

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Printing a Budget Status Report

• Banner Training

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FGRBDSC (Budget Status in Current Period) and
FGRPDTA (Program Detail Activity) are two reports
for departmental needs. Each report is generated
in the same manner. The example below uses
report FGRBDSC to illustrate the process.
NOTE Click Enter key do not use mouse!
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Entering FGRBDSC from the General Menu will
bring you to the Process Submission Control form,
where all reports are issued. To directly enter
this form, type GJAPCTL from the General Menu and
type the report name (FGRBDSC) in the Process
field.
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Entering Printer Information
Select Next Block to enter printer destination.
Accept DATABASE default. Select Next Block
again to enter the Parameters field.
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Screen Prior to Entering Parameters
NOTE Check to ensure that, Parameter Number
press SEARCH for valid parameters is showing to
indicate you are in the correct screen to enter
the parameters.
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Entering Parameters
NOTE Enter your department Organization Code in
Parameters 05 and 06 In this example, we are
using fund 1111, Org 208901 If you would like to
view expenditures only (no payroll) In Parameter
07, enter 71000 In Parameter 08 enter 72999
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Moving to Submission Block
NOTE Select Next Block to move cursor to
Submission. Save Entered Parameters CHECK to
save is indicated on the bottom left of the form.
This is the first step necessary for Banner to
begin the extraction. The save icon is also
necessary, see next slide.
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Sending by Saving
You must select Save prior to viewing the output
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Screen After Saving
NOTE Dont be alarmed when the Parameters entries
disappear after saving.
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View Data (Review Ouput)
NOTE Select Options followed by Review Output
GJIREVO. Data file .lis number should be
displayed at the bottom of the page.
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Display Report
NOTE Tab three times until the cursor in the File
Name box, then put your mouse arrow in the File
Name box, anddouble-click the left mouse. File
Name double-click for valid file names will be
displayed in lower portion of the screen prior
to double-clicking.
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Selecting lis Format
NOTE Accept the fgrbdsc_287625.lis default and
select OK
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Viewing the File
Under the Option Menu, select Show Document. A
Forms Pop Up Box will appear asking if you wish
To continue.
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Viewing the File in the Browser
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Viewing the File in the Browser
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Changing Text Size In order to see the entire
report online, you may have the need to change
the text size to Smallest. You can do this
under the View Toolbar Option.
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Page Setup for Landscape Printing
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Under Page Setup, delete Header and Footer
information, And change the Orientation to
Landscape. Select the OK button to save the
Page Setup.
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Budget Status Report